Partial Discharge Monitoring System Parts

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations required from offerors for proposals submitted to Fermilab. It serves as a checklist and declaration form for bidders to confirm compliance with specific federal regulations and contract clauses.

• Certifications #1: REQUIRED FOR ALL PROPOSALS ≥ $10,000: Covers Export/Import Control, including contact information and representations regarding specially designed items, dual-use military/space items, and items listed on the Commerce Control List (CCL). It also includes the "Buy American – Construction Materials" clause (52.225-9) with detailed definitions and requirements for domestic content.
• Certifications #2: REQUIRED FOR ALL PROPOSALS ≥ $150,000: Includes certifications on Independent Price Determination (52.203-2), Payments to Influence Federal Transactions (52.203-11), Responsibility Matters (52.209-5), Patent Rights (DEAR 952.227-11), Employment Reports on Veterans (52.222-37), Anti-Kickback Procedures (52.203-7), and Combatting Trafficking in Persons (52.222-50).
• Certification #3: REQUIRED FOR ALL PROPOSALS ≥ $550,000: Specifically addresses Combatting Trafficking in Persons Compliance Plan (52.222-56) for contracts performed outside the U.S. or involving non-COTS items exceeding $550,000.
• Revision Table: Details the history of changes to the document, including updates to clauses, name changes, and form field fixes.

This document is critical for bidders to understand and complete accurately. It requires offerors to make specific representations and certifications regarding their compliance with federal acquisition regulations related to export controls, domestic sourcing (Buy American Act), pricing integrity, lobbying, patent rights, veteran employment, anti-kickback, and trafficking in persons. Failure to complete these certifications correctly may impact the evaluation of a proposal or render an offeror non-responsible. Bidders must carefully review each section and provide the required information or select the appropriate certification.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required by Fermi Forward Discovery Group, LLC for subcontractors. It collects essential business and compliance information from potential subcontractors to ensure they meet federal requirements and are eligible for awards.

• Offeror Information: Includes name, parent company, address, contact details, EIN/TIN, DUNS number, and SAM.gov registration status.
• Business Category: Details ownership (U.S. or foreign), operating structure (corporation, LLC, partnership, etc.), and common parent information.
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and select specific small business diversity categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Inquires about federal financial assistance received and public access to executive compensation data, potentially requiring reporting of top executive compensation.
• Offeror Responsibility: Addresses accounting system review status, confirmation of responsible business practices (e.g., no trafficking of persons, no forced labor), and compliance with employment eligibility verification (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations regarding limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge awareness of U.S. Government contracting programs.

This form is critical for any entity seeking to subcontract with Fermi Forward Discovery Group, LLC. Bidders must accurately complete and submit this SARC form as part of their proposal or in accordance with instructions to demonstrate their eligibility, compliance, and business status. Failure to complete it correctly may impact their ability to be considered for an award.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) from Fermi Forward Discovery Group (FFDG) for Fermilab, seeking to procure Qualitrol Partial Discharge Monitoring (PDM) System Spare Parts. The procurement is for a commercial, single award, Firm Fixed Price (FFP) contract.

• Window Port Assembly & Cover (UNC) - Quantity: 9

• IC44 FLANGE (UNC) - Quantity: 9

• Contract Type: Firm Fixed Price (FFP)

• Award Type: All-or-non requirement, single purchase order to the most responsible offeror.

• Quotations Close: April 10, 2026, 4:00 p.m. CT

• Submission Instructions: Interested organizations must submit capabilities and qualifications in writing to the identified point of contact. The RFP response shall include a completed RFP page with pricing, a completed SARC, and PUR-466.

• Evaluation Criteria: Most advantageous to the Government based on criteria listed within the solicitation.

• NAICS Code: 334513

• This is a combined synopsis/solicitation for commercial products or services.

• Oral communications are not acceptable.

• General Terms and Conditions for Commercial Products and Commercial Services (8/2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

• Delivery is F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid.

• Contract is for work done under Prime Contract No. TBD with the U.S. Department of Energy.

• All contractual questions should be directed to Cathleen E. Stadler at 630-840-2763 or cstadler@fnal.gov.