Pathology Analyzers Maintenance

Amendment / Modification

This amendment modifies Solicitation HT940626QE017.

• The "Response Due Date" has been changed.

• The RFQ due date has been extended from 17 March 2026 to 20 March 2026 at 12:00 PM.

Solicitation / RFP / RFQ

This solicitation (HT940626QE0170001) is for Pathology Analyzer Maintenance services. The services are to be performed at Landstuhl Regional Medical Center, Transfusion Services Department, Building 3711, 6849 Landstuhl, DE.

• Service/Maintenance, repair, and calibration of Pathology Analyzers (Model: Ortho Vision).

• Specific serial numbers (SN: 50003174, ECN: 102136 and SN: 50003175, ECN: 102137) are identified.

• Work is to be performed in accordance with the Performance Work Statement (PWS).

• Includes requirements for safety standards (NFPA 99, Chapter 7), preventive maintenance, software updates, certified parts, and manufacturer field modifications.

• Equipment must be repaired and operational within 48 hours of initial response.

• The contract type is not explicitly stated, but pricing arrangements are "Firm Fixed Price" for the listed items.

• The period of performance for the base contract (Line Items 0001 and 0002) is from April 1, 2026, to March 31, 2027.

• Option Line Items extend the period of performance annually through March 31, 2030.

• This is a Request for Quotation (RFQ) with an "All OR NONE" basis for award.

• Quotes must be submitted electronically.

• Questions are due two business days after the Solicitation Issue Date (March 13, 2026).

• The offer due date is March 20, 2026, at 12:00 PM local time.

• Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) process.

• Technical Factor has eight sub-factors, and Price is the second factor.

• Award will be made to the technically acceptable quote with the lowest acceptable price.

• The solicitation states that "small business size standards and any resulting set asides or preferences do not apply to this acquisition."

• The solicitation is for commercial products and services.

• Vendors must be registered in the System for Award Management (SAM).

• The PWS (Attachment B) is dated December 2025 (Revised).

• Payment instructions are detailed, requiring submission via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure that all equipment listed in Technical Exhibit C is functional, accurately calibrated, and repaired in a timely manner.

• Provide non-personal services for the preventive maintenance and repair of two (2) laboratory devices at Landstuhl Regional Medical Center (LRMC) Transfusion Services Department.

• Services include all unscheduled routine service calls, emergency service visits, and scheduled service visits.

• Contractor shall provide all necessary personnel, equipment, tools, materials, parts, and supervision.

• All parts provided by the contractor must be covered by the contract terms.

• Work must be performed by an authorized service representative in a professional manner.

• Contractor is responsible for correcting any deficiencies due to negligence at no additional cost to the U.S. Government.

• Contractor must inform the COR of issues affecting performance within 24 hours, with written reports within 3 days.

• Specific Acceptance Quality Limits (AQLs) and Standards (SQLs) are detailed for various tasks, including work order reception, routine/emergency service, and preventive maintenance inspections (e.g., 95% compliant for most tasks).

• Work to be performed at Landstuhl Regional Medical Center Blood Donor Department, locations listed in PWS Technical Exhibit A.

• Contractor personnel must meet security criteria and obtain necessary clearances/passes for installation access.

• Background checks are required for contractor employees, including local nationals and third country nationals.

• Contractor must comply with all Federal, State, and Host Nation safety laws and regulations, including German Safety and Health Protection Regulation for Construction Sites.

• Contractor must comply with environmental compliance requirements, including handling and disposal of hazardous materials.

• Contractor must provide all personnel, equipment, supplies, facilities, transportation, tools, and materials, except for items specified in Part 3.

• Contractor must provide necessary vehicles and equipment, meeting all local and Host Nation requirements.

• Contractor must establish a Work Reception System for tracking requests and maintaining records.

• Service technicians must be company trained with a minimum of 2 years of experience on contracted equipment.

• All replacement parts must be certified, new, and of the same material as the original part, or factory refurbished exchange parts with prior approval.

• All correspondence, service reports, and invoicing must be in English and clearly legible.