PennEngineering Stand Off Round

Purchase Order

This document is a DRAFT Purchase Order (PO) from Brookhaven National Laboratory (BNL) to 'ANY VENDOR' for an unspecified item, identified as 'PEM SMTSOB-M3-2ET'. The PO is issued under BNL's Prime Contract with the U.S. Department of Energy.

• PO Number: BNL-0000471160

• Date: 04/07/2026

• Payment Terms: Net 30

• Contractual Representative: Malen Valencia

• Shipping Terms: FOB Destination, Freight Prepaid, UPS-GROUND

• Currency: USD

• Item: PEM SMTSOB-M3-2ET

• Initial Quantity (ASAP): 3,000 units

• Subsequent Quantities: Additional quantities are scheduled for delivery on September 1st, 2026 (15,000 units), January 1st, 2027 (15,000 units), May 1st, 2027 (15,000 units), and September 1st, 2027 (13,500 units).

• Unit Price: $0.3600

• Initial Extended Amount: $61,500.00 (This appears to be a calculation error as 3,000 units * $0.3600 = $1,080.00. The document also lists a 'TOTAL 61,500' on page 3, which may refer to a different calculation or an estimated total.)

• DRAFT Status: This is a sample PO and not a binding document.

• Total PO Amount: The total PO amount listed shall not be exceeded without a signed modification.

• Terms and Conditions: Vendors must adhere to the General and/or Supplemental terms and conditions available at https://www.bnl.gov/ppm/terms-and-conditions.php.

• Quality Assurance: Supplier Quality Assurance Requirements (BNL-QA-101) are incorporated, requiring ISO 9001 certification, conformance to quality programs, and subject to buyer assessment.

• Shipping: Deliveries are accepted Monday-Friday, 8:00 am-12:00 pm or 1:00-4:00 pm EST. Specific building delivery locations are provided. Advance notification is required for shipments over 3,000 lbs or longer than 8 feet.

• Invoicing: Electronic invoice submittal in PDF format is preferred via email to APINVOICES@BNL.GOV. Invoices must include PO number, price, and description.

• Product Recalls: Communicate any product recall alerts, bulletins, or safety alerts to ProductRecallAlert@BNL.gov.

• Counterfeit Parts: Suppliers must verify procurement sources and use appropriate inspection methods to detect potential counterfeit parts.

• Chemicals: All hazardous chemicals must comply with the Globally Harmonized System (GHS) and be accompanied by Safety Data Sheets (SDS).

Form / Attachment / Pricing Sheet

This document, "BSA Comm, Rev. 23.0," dated May 23, 2025, outlines the General Terms and Conditions for Commercial Products and Services at Brookhaven National Laboratory. It serves as a foundational agreement that will be incorporated by reference into specific contracts.

The document is a comprehensive list of articles covering various aspects of an agreement, including:

• Definitions of key terms (Agreement, BSA, Contractor, Government, etc.)
• Order of precedence for contract documents
• Acceptance, survivability, and complete agreement clauses
• Policies on unauthorized obligations, respectful workplace, and reporting concerns
• Clauses related to assignment, disputes, excusable delays, and termination (for convenience and default)
• Payment terms, changes, inspection, taxes, title, risk of loss, warranty, and limitation of liability
• Compliance with laws, including specific clauses for Information Technology (IPv6)
• Patent indemnity, reporting of royalties, and notice regarding infringement
• Handling of suspect/counterfeit items
• Applicable law (federal common law of government contracts)
• Requirements for press releases, reporting executive compensation, and employee eligibility verification
• A detailed list of Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses incorporated by reference, with their respective references and applicability conditions.

This document is critical for potential bidders as it establishes the standard terms and conditions that will govern any contract awarded for services or products at Brookhaven National Laboratory. Bidders must review these terms to understand their rights, responsibilities, and obligations, including payment schedules, dispute resolution, termination clauses, compliance requirements, and intellectual property considerations. The extensive list of incorporated FAR and DEAR clauses also highlights specific regulatory and compliance areas that may impact proposal preparation and contract performance.