Perform physical examination testing for new hire candidates at DLA Distribution Warner Robins, Georgia.

Amendment / Modification

• Amendment 0002 is incorporated into the Request for Proposal (RFP) SP3300-23-Q-0114.

• Questions and Answers, numbers one through eight, are attached for reference.

• The deadline to submit offers has been extended to June 15, 2023, at 1:00 PM EST.

• The offer submission deadline has been modified.

• Questions and Answers are now attached.

• The deadline for offer submission is extended to June 15, 2023, at 1:00 PM EST.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding solicitation SP330023Q0114, clarifying requirements for physical examinations at DLA Distribution Warner Robins, GA.

• Incumbent Contractor: The previous contract was SP330020P0500 with Glocoms Group Inc. (CAGE: 388Y2).
• Volume of Exams: Approximately 25 physical exams are performed annually per site.
• Exam Duration: Each physical exam takes approximately 60 minutes.
• Provider Qualifications: Nurse practitioners or physician assistants may sign medical exam paperwork if they typically do so in commercial practice.
• Personnel Qualifications Clause: A specific sentence in the PWS regarding clinician knowledge of DOD standards of fitness will be removed prior to award. Standard OF178, Part C, section 4 covers history requirements; no other historical documentation is mandated.
• Service Hours: Services are expected during normal commercial business hours (Monday-Friday), with no specific time frame outside of this.
• Cancellation Compensation: CLINs 0002, 1002, 2002, and 3002 should account for pricing in the event of cancellations, as detailed in section 6.2 of the PWS.

These clarifications do not appear to alter major requirements or submission deadlines but provide specific details on operational aspects and personnel qualifications.

Amendment / Modification

• Amendment 0001 is incorporated into Request for Proposal (RFP) SP3300-23-Q-0114.

• Questions and Answers (Q&A), numbers one through three, are attached for reference.

• The deadline to submit offers has been extended to June 9, 2023, at 1:00 PM EST.

• The submission deadline has been modified.

• Q&A documents are now attached.

• The proposal submission deadline is extended to June 9, 2023, at 1:00 PM EST.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the solicitation.

• Incumbent Contractor: The previous contract was with Glocoms Group Inc. (CAGE: 388Y2).
• Volume of Work: Approximately 25 physical exams are performed annually at the DLA Distribution Warner Robins, GA site.
• Time per Exam: Each physical exam requires 60 minutes to complete.

This Q&A clarifies the incumbent, workload volume, and time required per task, which may influence bidder understanding of the scope and resource needs for the opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services to perform physical examination testing for new hire candidates at DLA Distribution Warner Robins, Georgia. The government intends to award one Firm Fixed Priced (FFP) contract using Standard Form (SF) 1449.

• Physical examination testing for new hire candidates.

• Contract Type: Firm Fixed Priced (FFP).

• Period of Performance: Not explicitly stated, but options to extend services for up to six (6) months are included.

• Estimated Value: Not stated.

• Submission Method: Electronic via email to brian.keckler@dla.mil. Facsimile and hard copy submissions will not be accepted.

• Subject Line: SP3300-23-Q-0114 Quotation – “Offeror's Company Name”.

• Offer Acceptance Period: Prices must be held firm for 60 calendar days from the specified receipt date.

• Evaluation Factors: Offers will be evaluated based on price and past performance. The award will be made to the responsible offeror whose offer is most advantageous to the government.

• Key Deadlines:

  • Questions Due: May 24, 2023, 4:30 PM EST.
  • Response Closing Date: June 02, 2023, 1:00 PM EST.

• This solicitation is a 100% small business set aside.

• Product Service Code (PSC): Q403 (Medical – Evaluation/Screening).

• North American Industry Classification System (NAICS) Code: 621111 (Offices of Physicians (Except Mental Health Specialists)) with a size standard of $12 million.

• Offerors are required to be registered in the System for Award Management (SAM) database.

• Payment will be processed through the Wide Area WorkFlow (WAWF) system.

• The solicitation incorporates numerous FAR and DFARS provisions and clauses by reference.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain new hire candidates for DLA Distribution Warner Robins, Georgia, who have a high probability for job success and a low probability for job injury, by providing pre-employment physical examinations.

• Provide physical examination testing for post-offer employment new hire candidates at DLA Distribution Warner Robins, Georgia.

• Services are non-personal; the Government will not exercise supervision or control over contractor personnel.

• Contractor shall provide all labor, material, equipment, and supervision.

• Required tests include, but are not limited to: CBC, CMP, Lipids, Audiograms, Vision, Vitals, EKG (with interpretation), and HIV Testing.

• Contractor will use the Government-provided Optional Form (OF) 178 – Certificate of Medical Examination, or its equivalent.

• Physical examinations must be completed in accordance with the PWS.

• Completed OF 178 forms must be forwarded within 3 business days after the candidate's completion of the examination.

• Period of Performance: Refer to solicitation/contract.

• Place of Performance: Contractor's designated facility located within a 40-mile one-way range from DLA Distribution Warner Robins, Georgia. Approval is required for changes to facility locations.

• Clinician must hold a current medical license in good standing with the State of Georgia and have a minimum of 3 years of experience in occupational medicine.

• Clinician must possess knowledge of OSHA regulations, be able to evaluate test results, and have experience in conducting conditional pre-employment assessments.

• Clinician must possess knowledge of medical requirements/standards associated with specific position descriptions and assess Government personnel for employment in accordance with DOD standards of fitness.

• Contractor and personnel shall not divulge or release data or information without written approval.

• The Government Point of Contact (POC) is the point of final inspection and acceptance.

Form / Attachment / Pricing Sheet

This document, Optional Form 178 (formerly SF 78), is a Certificate of Medical Examination used to collect medical information for individuals applying for or holding positions in the Federal Government that require physical fitness testing and medical examinations. It is used to determine an individual's fitness for employment.

The form is divided into five parts:

• Part A: Completed by the applicant/employee, certifying the accuracy of information and authorizing release of results.
• Part B: Completed by the appointing officer, detailing the purpose of the examination, position title, and a description of the job's physical and environmental requirements.
• Part C: Completed by the examining physician, documenting the results of the medical examination.
• Part D: For agency medical officer use, to review the examination and make recommendations.
• Part E: For agency human resources officer use, to document the final personnel action (hired, not selected, etc.).

While this form is primarily for internal government use and the examining physician, bidders may encounter it as an attachment to a solicitation. It outlines the types of medical and physical requirements that may be assessed for a position. Understanding the functional requirements and environmental factors listed in Part B can help bidders assess their own suitability for physically demanding roles and prepare for potential medical evaluations if selected.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a Schedule of Supplies and Services, detailing CLINs (Contract Line Item Numbers) for a firm-fixed-price contract. It outlines the quantities and descriptions for services to be procured over a base year and three option years.

• Base Year (July 1, 2023 - June 30, 2024):
  • CLIN 0001: Pre-Employment Physical Examinations (85 EA)
  • CLIN 0002: Missed appointment rate for CLIN 0001 (15 EA)
• Option Year One (July 1, 2024 - June 30, 2025):
  • CLIN 1001: Pre-Employment Physical Examinations (85 EA)
  • CLIN 1002: Missed appointment rate for CLIN 1001 (15 EA)
• Option Year Two (July 1, 2025 - June 30, 2026):
  • CLIN 2001: Pre-Employment Physical Examinations (85 EA)
  • CLIN 2002: Missed appointment rate for CLIN 2001 (15 EA)
• FAR 52.217-8 (July 1, 2026 - December 31, 2026):
  • CLIN 3001: Pre-Employment Physical Examinations (42 EA)
  • CLIN 3002: Missed appointment rate for CLIN 3001 (8 EA)
• All CLINs reference Section 6.1 and 6.2 of the Performance Work Statement (PWS) for detailed descriptions.
• Unit prices and total prices are listed as 0.0 for all CLINs in this document.

This document provides a breakdown of the specific services required, including quantities and the period of performance for each year. Bidders should use this information to understand the scope of work for pre-employment physical examinations at DLA Distribution Warner Robins, Georgia, and to prepare their pricing proposals accordingly. The zero dollar amounts indicate that pricing is likely to be detailed elsewhere or is subject to negotiation based on the PWS.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4505, Revision 24) that outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act. It is intended to inform contractors of their obligations regarding employee compensation for contracts subject to this act.

• Executive Order Applicability: Details minimum wage requirements based on Executive Orders 14026 and 13658, specifying rates for contracts entered into or renewed on or after January 30, 2022, and for contracts awarded between January 1, 2015, and January 30, 2022.
• Geographic Area: Specifies the applicable area for this wage determination as Georgia Counties of Baldwin, Bleckley, Crisp, Dodge, Dooly, Laurens, Macon, Putnam, Upson, Wilcox, Wilkinson.
• Occupational Listing: Provides a comprehensive list of occupation codes, titles, and their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare and Paid Sick Leave (EO 13706) are detailed, along with Vacation and Holiday policies.
• Footnotes and Special Provisions: Includes notes on specific occupations (e.g., Computer Employees, Air Traffic Controllers) and special pay differentials (Hazardous Pay, Uniform Allowance).
• Conformance Process: Outlines the procedure for contractors to request additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders to accurately estimate labor costs for any contract that falls under the Service Contract Act. Bidders must ensure their proposed wages and benefits meet or exceed the rates and requirements specified in this wage determination to be compliant. Failure to do so can lead to disqualification or penalties. It directly impacts the financial viability and competitiveness of a bid.