Performance Maintenance with a Full Service Repair Plan for a UPLC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Agriculture (USDA) Agricultural Research Service (ARS) is seeking quotations for Performance Maintenance with a Full Service Repair Plan for a UPLC/MS/MS instrument (Xevo TQ-S micro) at its Wyndmoor, PA location. This is a Total Small Business Set-Aside opportunity. Quotations are due April 17, 2026, by 1600 CT.
Scope of Work
This requirement is for a comprehensive "Performance Maintenance with Full Repair Service Plan" for the USDA's Northeast Area (NEA) Dairy and Functional Foods Research Unit (DFFRU) at the Eastern Regional Research Center (ERRC). The service plan covers the UPLC/MS/MS instrument (Xevo TQ-S micro), including the XEVO TQ-S Micro, UPLC H-CLASS Sample Manager, UPLC H-CLASS QSM, and UPLC PDA Detector.
Key services include:
- Comprehensive Performance Maintenance (PM) with replacement of all wear parts using genuine Waters quality parts.
- Calibration (Cal), Operational Qualification (OQ), and Performance Qualification (PQ).
- Instrument and software upgrades.
- Full repair service for the entire contract period.
- Prompt repair/maintenance service within 24 to 48 hours after notification.
- Vendor must use Waters' appliances and genuine Waters quality parts.
Contract Details
- Contract Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
- Solicitation Number: 1232SA26Q0425
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- PSC Code: J066 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment)
- Period of Performance: Base year (05/01/2026 - 04/30/2027) plus four option years, extending through 04/30/2031.
- Place of Performance: Eastern Regional Research Center (ERRC), 600 East Mermaid Lane, Wyndmoor, PA 19038.
Submission & Evaluation
- Submission Deadline: April 17, 2026, by 1600 CT.
- Submission Method: Email to james.porter@usda.gov.
- Evaluation Method: Lowest Price Technically Acceptable (LPTA). Offers will be evaluated starting from the lowest price, with technical acceptability defined by meeting all solicitation requirements and having an acceptable past performance rating.
- Required Documents: Fully Completed and Signed SF18 Offer page, acknowledgment of all amendments, Contractor Quote pricing document, Attachment 01 – Statement of Work, documentation stating understanding of evaluation criteria, and specific information if proposing an "equal" product.
- Eligibility: Offerors must have an active SAM.gov registration and include their company's SAM UEI Number in their price quote.
Contact Information
- Primary Contact: James Porter (james.porter@usda.gov)