Peterson SFB Cooling Towers Repair

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an upcoming solicitation. The government intends to award a firm-fixed price contract to the responsible Offeror whose offer is the Lowest Price Technically Acceptable (LPTA).

Offers will be evaluated based on three factors:

• Factor 1: Total Price

• Factor 2: Technical Acceptability

  • Subfactor 1.1: Salient Characteristics: Offerors must describe how their proposed equipment meets the requirements outlined in the Salient Characteristics. Proposals must clearly state how the solution meets each characteristic.
  • Subfactor 1.2: Delivery Lead Time: Proposals must include a guaranteed lead time.

• Factor 3: Past Performance: The government will evaluate past performance, potentially using data from the Contract Performance Assessment Reporting System (CPARS) and the System for Award Management (SAM). If past performance information is unavailable or sparse, it will be considered unknown or "neutral," which will be treated as "acceptable" for evaluation purposes.

• The contract type will be firm-fixed price.

• Evaluation Process:

  1. The government will first review all quoted pricing, ordering offers from lowest to highest, and evaluate for reasonableness.
  2. Starting with the lowest quoted price, technical proposals will be evaluated as "Acceptable" or "Unacceptable."
  3. Technical evaluation will conclude when all quotes are evaluated or when two technically acceptable quotes are identified.
  4. Only technically acceptable offers will be considered for award.
  5. Award will be made to the offeror with the lowest price that is also technically acceptable.

• Acceptable Proposal: Clearly meets minimum requirements and demonstrates satisfactory understanding.

• Unacceptable Proposal: Does not clearly meet minimum requirements.

• Offers may be rejected if they take exceptions to requirements or indicate a lack of understanding.

• Not specified in this document.

• To be eligible for award, an offeror must receive an "Acceptable" rating for both Subfactors 1.1 and 1.2. An "Unacceptable" rating in either subfactor will render the entire proposal Technically Unacceptable.

Amendment / Modification

• This amendment (0001) corrects an administrative error in the Evaluation Factors attachment.

• Specifically, the term "Mobile Surveillance System" was mistakenly included in Subfactor 1.1 and has now been removed to prevent confusion regarding the actual requirement.

• Evaluation Factors attachment (Subfactor 1.1)

• No impact on proposal deadlines or submission requirements is indicated. This change is administrative.

Statement of Work (SOW)

To perform repairs on two cooling towers at Building 1470, Peterson Space Force Base (PSFB), Colorado, addressing inoperable parts and operational issues.

• Repair two existing Marley Aquatower 58084 cooling towers (Serial Numbers 58084.B24523M.3852.94 & Belt Size 2A120).

• Replace bearing housing group, fan shafts, sheaves, fan assemblies, and bushings on both cells.

• Restart the cooling tower system upon completion, ensuring proper operation, including makeup water and chemical treatment.

• Work may be performed on one cooling tower at a time to maintain condenser water uptime.

• Work must comply with all applicable Federal, State, local laws, regulations, and base-specific standards, including Unified Facilities Criteria.

• All work must comply with contract criteria unless a waiver is obtained.

• Construction work may be subject to stoppages and delays due to critical PSFB mission requirements.

• Period of Performance: 90 calendar days from performance start.

• Location: Building 1470, Peterson Space Force Base (PSFB), Colorado.

• Contractor Experience: Demonstrated experience in performing maintenance and repair on commercial-grade HVAC systems, specifically cooling towers. Must submit documentation of at least two (2) similar projects of comparable size, scope, and complexity completed within the last five (5) years.

• Submittals: Submit a plan and schedule for cooling tower repair and maintenance.

• Warranty: Provide standard warranty for parts and labor.

• Work Hours: Services to be performed between 0700 and 1700 hours, Monday through Friday. Requests for work outside these hours require Contracting Officer approval.

• Work Area Access: Contractors must have proper authorization and may require a background check. Visitor requests must be submitted no later than 15 business days prior to the first day of work.

• Safety: Operations must comply with Department of Labor, OSHA, and Air Force Occupational Safety & Health standards.

• Environmental & Hazardous Materials: Provide submittals for materials used. Follow all regulations for management and transport of hazardous waste. Report any hazardous materials found or spills. Submit AF Form 3952 for material authorization at least 10 business days prior to work start. Follow green procurement mandates.

• Utility Outages: Formal requests required for any utility outages, with specific advance notice periods (3 days for fire alarm, 14 days for others).

• Work Clearance: Submit AF Form 103 for digging beyond 6 inches; allow approximately 14 days for processing.

• Hot Work Permit: Coordinate a minimum of 24 hours in advance with the Fire Department Prevention Office.

• Protection of Government Property: Use reasonable care to avoid damage; repair or replace any damaged property at no expense to the Government.

• Site Maintenance and Cleanup: Maintain a neat, clean, and safe work area. Remove all trash, debris, and refuse from the site daily. Disposal must be outside government property and conform to regulations. Leave the work site in a clean, neat, and workmanlike condition upon completion.

• Inspection and Acceptance: All work subject to inspection. Final inspection will be conducted upon notification of completion. Work, materials, or equipment found defective or non-conforming will be rejected and must be corrected or replaced at the contractor's expense.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for a firm-fixed-price contract award. The government intends to award to the responsible Offeror whose offer is the Lowest Price Technically Acceptable (LPTA).

Offers must describe how their proposed Mobile Surveillance System solution meets the salient characteristics outlined in the solicitation.

• Contract Type: Firm-fixed-price.

• Evaluation Factors:

  • Factor 1: Total Price
  • Factor 2: Technical Acceptability
    • Subfactor 1.1: Salient Characteristics (Acceptable/Unacceptable)
    • Subfactor 1.2: Delivery Lead Time (Acceptable/Unacceptable) - Proposals must include a guaranteed lead time.
  • Factor 3: Past Performance (Evaluated for technically acceptable offers, using CPARS and SAM.gov data. "Neutral" past performance is considered "acceptable".)

• Technical Acceptability: An "Acceptable" rating is required for both Salient Characteristics and Delivery Lead Time to be eligible for award. An "Unacceptable" rating in either subfactor will result in the entire proposal being considered Technically Unacceptable.

• Evaluation Process:

  1. Pricing will be reviewed for reasonableness and offers ordered from lowest to highest price.
  2. Technical proposals will be evaluated as "Acceptable" or "Unacceptable", starting with the lowest priced offers.
  3. Technical evaluation will conclude when all quotes are evaluated or two technically acceptable quotes are found.
  4. Award will be made to the lowest priced and technically acceptable offer.

• Rejection Criteria: Offers may be rejected if they take exception to solicitation requirements or indicate a lack of understanding of the requirements.

Not specified in this document.

This document focuses solely on the evaluation criteria and process. Other solicitation documents will contain full requirements and submission details.

Other / Unclassified

This document provides instructions and details for a mandatory site visit related to Solicitation FA25176Q0022 for Building 1470 Cooling Tower Repair.

Attendance at the site visit is highly encouraged to ensure a thorough understanding of the site conditions. Key details for bidders include:

• Date: Wednesday, 15 April

• Time: 1400 - 1500 Mountain Standard Time (MST)

• Location: Building 1470, 205 S. Peterson Blvd, Peterson SFB, CO 80914. Meet in front of the main entrance.

• Parking: Available in the lot directly in front of Building 1470 (avoid "Reserved" spots).

• RSVP Mandatory: All attendees must RSVP to gain access to Peterson Space Force Base.

• RSVP Deadline: Monday, 13 April, no later than 1500 MST. Late submissions will not be accepted.

• RSVP Submission: Email RSVPs to 2d Lt Stephen Hayden at stephen.hayden.1@spaceforce.mil.

• Required RSVP Information (per individual): Full First and Last Name, Date of Birth, Valid and Current Driver's License Number, and Driver's License Issuing State.

• Visitor Pass: Report to the Peterson SFB West Gate Visitor Center (W Stewart Ave, Colorado Springs, CO 80914) to obtain a temporary base visitor pass.

• Arrival Time: Arrive at the Visitor Center well in advance of the 1400 start time to allow for processing.

• Vehicle Documentation: If driving, ensure you have a valid driver's license, current vehicle registration, and proof of vehicle insurance readily available.

Solicitation / RFP / RFQ

This solicitation (FA251726Q0022) is for the repair of two Building 1470 cooling towers, addressing inoperable parts and general operation. The Product Service Code is J041.

• Repair of two Building 1470 cooling towers.

• Address inoperable parts and ensure proper operation.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: May 1, 2026, to July 31, 2026 (90 Calendar Days from Notice to Proceed).

• Estimated NAICS Size Standard: $19,000,000.00.

• Offer Due Date: April 23, 2026, at 12:00 PM.

• Evaluation Factors: Price, Technical Acceptability, and Past Performance.

• Proposals will be evaluated to determine the most advantageous offer to the Government.

• This acquisition is 100% set aside for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• Payment requests and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

• An Ombudsman is available to address concerns from offerors. Contact information is provided.

Solicitation / RFP / RFQ

This document provides instructions, conditions, and notices to offerors or quoters for submitting proposals in response to an unspecified solicitation.

Proposals must include:

• A Cover Letter with specific information (Contractor Name, Small Business Status, Point of Contact, CAGE Code, UEI number, statements of understanding of SOW and acceptance of terms).
• A Price Proposal in accordance with Contract Line Items (CLINS) specified in the solicitation.
• A Technical Proposal addressing factors described in the "Evaluation Factors for Award" section. The Technical Proposal is limited to 5 pages (excluding cover letter and price proposal).

Not specified in this document.

• Proposals must be submitted by the due date and time specified in the solicitation.
• Questions regarding the solicitation must be submitted in writing via email to the points of contact no later than a specified deadline (e.g., 3 calendar days before the closing date).
• Government's official answers to questions will be posted publicly via amendment on SAM.gov.
• Questions submitted after the deadline may not be answered.

Not specified in this document.

Pages in excess of the 5-page limit for the Technical Proposal will not be reviewed.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations in El Paso and Teller Counties, Colorado, for contracts subject to the Service Contract Act.

• Lists occupational codes, titles, and corresponding minimum hourly wage rates.
• Specifies required fringe benefits for each listed occupation.
• Includes notes on Executive Orders related to paid sick leave (EO 13706) and minimum wage (EO 13658), outlining their applicability and requirements.
• Details provisions for vacation and paid holidays.
• Outlines the process for requesting additional classifications and wage rates (conformance process) if an occupation is not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified geographic area. It ensures compliance with federal labor laws by establishing baseline wages and benefits, which must be factored into proposal pricing.