PF-613 MERLIN Hauling and Coating

Statement of Work (SOW) / Performance Work Statement (PWS)

To perform hauling, coating, and miscellaneous repairs on the PF-613 MERLIN vessel, owned by the Maritime Administration (MARAD).

• Haul Out and Launching: Remove the vessel from the water, provide support, and relaunch upon completion.

• Hull and Topside Cleaning: High-pressure wash the hull and topsides, securing openings to prevent water ingress. Report any damage or coating failure within 24 hours.

• Anode Replacement: Renew anodes on the transom and propeller shafts.

• Surface Preparation:

  • Underwater Hull: Sand the entire hull (submerged and freeboard) and solvent wipe. Assume 10% coating failure and 100% abrasion.
  • Freeboard: Spot clean and feather edges showing active corrosion (assume 10% requires SSPC-SP 3). Abrade existing coating and solvent wipe.

• Coating Application:

  • Underwater Hull: Apply etching primer to bare metal, followed by two spot coats of Intershield 300V, and two coats of Interspeed 6400NA (red then black).
  • Freeboard: Apply etching primer to bare metal, followed by two spot coats of Intershield 300V, and one full coat of Interthane 990HS (Caribbean Blue).

• Shafting Inspection: Inspect shafting, bearings, and seals. Record clearances and report findings within 2 days. Renew port and starboard shaft seal kits.

• Work must be performed in the San Francisco Bay area (including Sacramento and Stockton river areas) as the vessel is not deep-seaworthy.

• The contractor is responsible for shifting the vessel to and from drydock/travel-lift/marine railway and within their facility.

• Regulatory Compliance: All work must comply with American Bureau of Shipping, US Coast Guard, US Public Health Service, OSHA, and IEEE standards.

• Materials: Utilize sustainable products (energy-efficient, water-efficient, biobased, environmentally preferable, etc.) where possible, consistent with FAR Part 23.

• Safety: Strictly observe US Department of Labor Safety and Health Regulations for Ship Repairing (29 CFR Parts 1501.10, 1501.11, 1501.12, 1501.14, 1501.15). Gas-free all affected spaces and provide a certificate from a Certified Chemist before work begins; update daily.

• Waste Disposal: Contractor is responsible for handling, storage, and disposal of any hazardous waste generated, at their expense and in accordance with regulations.

• Government Property: Removed equipment remains government property and aboard the vessel.

• Restoration: Restore any disturbed structural parts to original conditions of durability, appearance, and seaworthiness.

• Supplemental Work: Contractor may be required to perform additional work via Delivery Orders, with an estimated 100 supplemental labor hours (NTE) and $20,000.00 for supplemental materials/subcontractors (pass-through cost).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial products and/or services for PF-613 MERLIN Hauling and Coating. The U.S. Department of Transportation (DOT), Maritime Administration (MARAD), Suisun Bay Reserve Fleet (SBRF) requires services including hauling out a vessel, preparing hull surfaces for recoating by sanding, recoating the hull, renewing all anodes, and performing other miscellaneous repairs as detailed in the attached Statement of Work (SOW).

• Haul out vessel

• Prepare hull surfaces for recoating (sanding)

• Recoat hull

• Renew all anodes

• Perform other miscellaneous repairs as identified in the SOW

• Contract Type: Firm fixed price purchase order

• Period of Performance: 60 days after award

• Questions due: April 24th, 2026, 1:00 PM (PT)

• Quotations due: May 1st, 2026, 1:00 PM (PT)

• Submission Method: Electronically via email to jon.meagher@dot.gov

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA)

• Evaluation Factors: Technical Acceptability, Past Performance, Price

• Award: A single purchase order will be awarded to the lowest priced, technically acceptable offeror with acceptable or neutral past performance.

• This procurement is a total small business set-aside.

• NAICS Code: 336611 (Ship Building and Repairing), Small Business Size Standard: 1,300 employees.

• Contractors must be certified as a small business under NAICS code 336611.

• System for Award Management (SAM) registration is required.

• The full text of incorporated provisions and clauses can be accessed at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide and https://www.acquisition.gov/tar.

• Attachments referenced: Statement of Work, E-Invoicing Instructions.

Form / Attachment / Pricing Sheet

This document provides instructions for contractors on how to submit invoices to the U.S. Department of Transportation (DOT) using the Delphi eInvoicing web portal. It outlines the registration process, requirements for access, and the content needed for a proper invoice.

• Registration: Contractors must register using the GSA Login.gov platform, which requires an email address, full name, phone number, and password. Identity verification is performed via Login.gov.
• Access Request: After authenticating with Login.gov, contractors must work with the contracting office agency point of contact (POC) to request access to the Delphi eInvoicing web portal. The POC will submit a User Access Request (UAR) with contractor and contract details.
• Invoice Content: A proper invoice must include:
  • Contractor name and address
  • Invoice date and number
  • Contract number or other authorization
  • Description, quantity, unit of measure, unit price, and extended price of supplies/services
  • Shipping and payment terms
  • Name and address of contractor official to whom payment is to be sent
  • Name, title, phone number, and mailing address of a person to notify of defective invoices.
• Waivers & Training: Waivers for using the Delphi portal may be considered on a case-by-case basis by contacting the Contracting Officer. Training and user information are available at http://einvoice.esc.gov.

This document is critical for any vendor awarded a contract or purchase order with DOT. It details the mandatory electronic invoicing procedures, including the necessary steps for account setup and the specific information required on all invoices to ensure timely payment. Failure to comply with these instructions may impact payment processing.