Pharmacy B201 Chiller One time Repair

Amendment / Modification

This amendment provides additional details regarding the control system and chiller that require repair.

• Attachment 1 has been updated to include further details on the chiller and its control system.

• The solicitation closing date has been extended to December 10, 2025, at 10 AM PST.

• Offerors are reminded to acknowledge all amendments within their proposals.

• All other terms and conditions remain unchanged.

Form / Attachment / Pricing Sheet

This document contains data nameplates and warning labels for a YORK HVAC unit. It provides critical information for installation, operation, and service.

• Warning Labels: Instructions for safe handling, rigging, and lifting, emphasizing adherence to manual guidelines and regulations.
• Compliance Information: Indicates ASHRAE 90.1 compliance and ETL listing conforming to UL STD 1995 and CAN/CSA STD C22.2 NO. 236.
• Service Contact: Provides a 24/7 service hotline (1-800-861-1001) for local service, parts, and sales.
• Data Nameplate: Details technical specifications including:
  • Refrigerant type (R410A)
  • Maximum allowable pressures (High and Low Side)
  • Power supply requirements (Voltage, Phase, Hertz) and limits
  • Electrical specifications (Ampacity, Circuit Breaker/Fuse Size, Short Circuit Withstand)
  • Compressor and Fan/Pump ratings (RLA, LRA, FLA)
  • Unit shipping weight
  • Manufacturing date (March 17, 2016)
  • Manufacturer information (JOHNSON CONTROLS BE MANUFACTURA MEXICO S. DE R.L. DE C.V.)

This information is crucial for bidders to understand the specific equipment involved in the opportunity, including its technical specifications, compliance standards, and serviceability. It aids in assessing the scope of work, potential installation requirements, and operational considerations.

Amendment / Modification

• Corrects an administrative error regarding the due date for offers.

• Extends the due date for offers to December 10, 2025, at 10:00 AM PST.

• Announces that an additional amendment will be posted in the near future to provide more details on the Chiller equipment, based on industry feedback.

• Solicitation due date and time.

• The deadline for submitting offers has been extended.

• Offerors should anticipate a future amendment with further details on Chiller equipment repair requirements.

Solicitation / RFP / RFQ

This solicitation is for the complete repair of the Pharmacy Chiller located in Building 201 at the VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC). The contractor will provide all necessary labor and materials for the repair.

• Recover refrigerant from chiller circuit one.

• Remove and install a new Electronic Expansion Valve (EEV) and EEV cable.

• Install new filter dryers.

• Conduct pressure tests for system leaks.

• Recharge the system with recovered refrigerant.

• Test the entire system for proper functionality.

• Investigate and reprogram chiller software if issues remain unresolved.

• Deliverables include successful refrigerant recovery/reuse, installation of new EEV and filter dryers, documentation of pressure test results, system recharge/performance test, and a report on software issues and reprogramming.

• Contract Type: Firm Fixed Price (as indicated in evaluation factors).

• Period of Performance (Base): December 10, 2025, to March 10, 2026.

• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

• Size Standard: $19 Million.

• Offer Due Date: December 3, 2025, at 10:00 AM PST.

• Proposals will be evaluated based on price and other factors, with the award going to the responsible offeror whose offer is most advantageous to the Government.

• Offers must be submitted by the exact time specified.

• Late submissions will not be considered unless received before award and acceptance would not unduly delay the acquisition.

• Offerors agree to hold prices firm for 60 calendar days from the offer due date.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer and award.

• Specific requirements for SDVOSB status and limitations on subcontracting are detailed in the solicitation.

• The solicitation references FAR 52.212-1, 52.212-3, and 52.212-5, which are attached.

• VAAR 852.219-73 (VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses) is mandatory for responsiveness.

• Inquiries should be directed to Alan Perez (Alan.Perez@va.gov) and Helen Woods (Helen.Woods@va.gov).

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5571, Revision No. 26) applicable to contracts in Jackson County, Oregon, subject to the Service Contract Act (SCA).

It outlines the minimum wage rates and fringe benefits required for various occupations. Key details include:

• Executive Order Minimum Wage: Specifies rates for contracts entered into on or after January 30, 2022 ($17.75/hour under EO 14026) and those awarded between January 1, 2015, and January 29, 2022 ($13.30/hour under EO 13658), if not renewed/extended after Jan 30, 2022. These rates are subject to annual adjustment.
• Occupational Wage Rates: Lists specific minimum hourly wage rates for a wide range of occupations, from Administrative Support to Miscellaneous categories.
• Fringe Benefits: Mandates Health & Welfare benefits ($5.55/hour or $222.00/week) and Paid Sick Leave (1 hour per 30 hours worked, up to 56 hours/year under EO 13706). It also details vacation (2-4 weeks based on service years) and holiday pay (11 paid holidays).
• Special Provisions: Includes details on hazardous pay differentials (4% or 8%), uniform allowances, and requirements for night/Sunday pay for specific roles like Air Traffic Controllers.
• Conformance Process: Outlines the procedure (Standard Form 1444) for classifying and determining wage rates for occupations not listed in the determination, requiring contractor initiation and Department of Labor approval.

Bidders must use this wage determination to accurately price labor costs for covered service employees. Failure to comply with these minimum wage and benefit requirements can lead to contract violations. The document is crucial for understanding the labor cost component of any bid for services falling under the SCA in the specified geographic area.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, specifically referencing 38 U.S.C. 8127.

• Services Contracts: Offerors must certify that no more than 50% of the contract amount will be paid to firms that are not VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that no more than 85% of the contract amount will be paid to firms that are not VIP-listed SDVOSBs or VOSBs. Materials costs are excluded.
• Special Trade Construction Contractors: Offerors must certify that no more than 75% of the contract amount will be paid to firms that are not VIP-listed SDVOSBs or VOSBs. Materials costs are excluded.
• Certification Acknowledgment: Offerors acknowledge this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may result in criminal, civil, or administrative penalties.
• Consequences of Non-Compliance: Details potential penalties for SDVOSB/VOSB awardees found not to have acted in good faith, including referral to suspension/debarment, fines, and prosecution.
• Record Keeping: Offerors understand they may be required to provide documents (invoices, subcontracts, etc.) to VA to demonstrate compliance.
• Formal Certification: The document includes a fillable certification section that must be completed, signed, and returned with the offer. Offers without this completed certification will be deemed ineligible.

This is a mandatory certification for offerors. Failure to complete and submit this form accurately will result in the offer being ineligible for award. Bidders must carefully review the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and ensure their proposed approach complies. The certification requires a signature from an authorized representative.