Pharmacy B201 Chiller One time Repair

Solicitation / RFP / RFQ

This solicitation is for the repair of the Pharmacy Chiller located in Building 201 at the VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC) in White City, OR. This is a service and repair contract, not a construction project.

• Recover refrigerant from circuit one of the chiller.

• Replace the existing Electronic Expansion Valve (EEV) with a new one and install a new EEV cable.

• Install new filter dryers.

• Conduct pressure tests to check for system leaks and recharge the system.

• Test the entire system for proper functionality, investigating and reprogramming software if necessary.

• Deliverables include successful refrigerant recovery and reuse, new EEV and cable installation, documented leak-free pressure tests, system recharge and performance confirmation, and a detailed report of software issue resolution.

• Contract Type: Firm Fixed Price.

• Period of Performance (POP): April 1, 2026, to June 30, 2026.

• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

• Product/Service Code: J045 - Maintenance, Repair, and Rebuilding of Equipment.

• Offers are due by March 13, 2026, at 10:00 AM PST.

• Proposals will be evaluated based on price.

• A site visit is scheduled for March 4th at 9:00 AM PST. Check in at the FMS office in Bldg. 229.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• The "VA Notice of Limitations on Subcontracting" is attached and must be completed.

• Invoices are to be submitted upon completion of services.

• Payment will be made via Electronic Funds Transfer (EFT).

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5571, Revision No. 27, dated 12/03/2025) for the Service Contract Act, applicable to the state of Oregon, specifically Jackson County. It lists the minimum hourly wage rates and required fringe benefits for various occupations.

This wage determination establishes the minimum wage and fringe benefit rates that must be paid to service employees working on covered federal contracts in the specified location. Bidders must incorporate these rates into their proposals to ensure compliance with the Service Contract Act. Key details include:

• Occupational Wage Rates: A comprehensive list of occupations with their corresponding minimum hourly wage rates.
• Fringe Benefits: Standard fringe benefits include Health & Welfare ($5.55/hour or $222.00/week) and specific provisions for EO 13706.
• Paid Leave: Details on vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and 11 paid holidays per year.
• Executive Orders: Applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) is noted, with specific requirements and rates provided.
• Specialized Pay: Information on hazardous pay differentials (8% or 4%) for work involving ordnance and explosives.
• Uniform Allowance: Guidelines for uniform provision and maintenance reimbursement ($3.35/week).
• Conformance Process: Instructions for requesting authorization of additional classifications and wage rates using Standard Form 1444 (SF-1444) if an occupation is not listed.

Bidders must review the listed occupations and rates to accurately price their proposals and ensure compliance with labor standards for any service contract work performed in Jackson County, Oregon.

Form / Attachment / Pricing Sheet

This document contains data nameplates and warning labels for a YORK HVAC unit. It serves to provide critical technical specifications and safety information.

• Warning Labels: Provide safety instructions regarding installation, rigging, and operation, emphasizing the need to follow the unit's manual.
• Compliance Certifications: Indicates compliance with ASHRAE 90.1, ETL Listed, and CSA standards.
• Data Nameplate: Details essential operational parameters including:
  • Refrigerant type (R410A)
  • Maximum allowable pressures (High and Low Side)
  • Electrical specifications (Voltage, Phase, Hertz, Ampacity, Circuit Breaker/Fuse Sizes)
  • Compressor and Fan/Pump ratings (RLA, LRA, FLA)
  • Unit shipping weight
  • Manufacturing date (March 17, 2016)
• Service Information: Provides a contact number (1-800-861-1001) for service, parts, and sales.

This information is crucial for bidders to understand the technical specifications, operational requirements, and safety considerations of the HVAC equipment. It helps in assessing compatibility, planning for installation, and understanding maintenance needs. The data plates specifically address industry questions regarding the unit's controls, noting they are managed by JCI via Metasys software.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under 18 U.S.C. 1001.
• Compliance Verification: The VA may require documentation to verify compliance during or upon completion of the contract.

Bidders must understand and complete this certification accurately. Failure to provide the completed certification will render the offer ineligible for evaluation and award. This document outlines the specific subcontracting limitations based on the contract type (services, general construction, or special trade construction) that must be adhered to if awarded the contract.