Phi Time-of-Flight Secondary Ion Mass Spectrometer Maintenance for the Watervliet Arsenal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, Watervliet Arsenal (WVA), is seeking proposals for annual maintenance, support, repair, and software updates for the Phi Time-of-Flight Secondary Ion Mass Spectrometer (TOFSIMS) and its associated components at Benet Laboratories, Watervliet, NY. This is a sole source procurement with Physical Electronics USA, Inc., however, all responsible offerors will be considered. Offers are due March 11, 2026.
Scope of Work
The contractor will provide comprehensive services for the TOFSIMS system, which is critical for high-resolution chemical imaging and material failure analysis. Key requirements include:
- Two Preventative Maintenance (PM) services per year.
- Calibration to factory specifications.
- Supply of OEM replacement parts.
- Provision of travel, labor, materials, and repairs.
- Technical support via phone or email.
- On-site support visits for emergency service and troubleshooting.
- Software updates (not upgrades) for the NanoTOF 3 and all sub-components (ion guns, detectors, pumps, controls, etc.).
- Supply of consumable items for repair or PM.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP)
- Period of Performance: April 1, 2026, to March 31, 2027 (one year)
- Set-Aside: Unrestricted (all responsible offers considered)
- NAICS Code: 811210
- Offers Due: March 11, 2026, at 4:00 PM local time
- Published Date: March 4, 2026
Submission & Evaluation
Offers must be submitted electronically. Late submissions will not be considered. Password-protected bids require the password to be provided to Watervliet Arsenal at least ten days prior to the closing date. Bids/proposals must be virus-free. While this is a sole source procurement, past performance for quality and delivery may be a major consideration for future contract awards.
Additional Notes
Offerors must ensure they can meet critical delivery schedules and provide quality products. A "Watervliet Arsenal Information for Contractors" document is incorporated by reference. All contractor employees must sign a Certificate of Non-Disclosure prior to award. Payment will be processed via Wide Area WorkFlow (WAWF).