Philips MRI & Chiller Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs has issued a Sole Source Justification for a Firm Fixed-Price contract for the maintenance and service of Philips Ingenia Ambition X 1.5T MRI and KKT Chiller equipment in Columbia, MO. This justification outlines the intent to award a non-competitive contract due to the highly specialized and proprietary nature of the equipment, requiring Original Equipment Manufacturer (OEM) services.
Scope of Work
The contract encompasses comprehensive maintenance and service for the Philips Ingenia Ambition X 1.5T MRI and KKT Chiller. This critical service ensures the operational reliability, safety, and warranty validity of these medical devices, which are essential for patient care at the VA facility.
Contract Details
- Type: Firm Fixed Price
- Period of Performance: The contract will include a base period and four (4) 12-month option periods.
- Set-Aside: Competition is restricted to only one responsible source.
- Justification: The rationale for restricted competition is based on the principle of "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements." This is due to the highly specialized and proprietary nature of the equipment, which necessitates OEM services to maintain warranties and prevent damage.
- Published: May 11, 2026
Justification & Process
This procurement is being processed under Simplified Acquisition Procedures (FAR 13.5). Market research was conducted to confirm the sole source requirement, and an intent to sole source will be posted. The justification document includes certifications from both the Requirements Certification and the Contracting Officer/Designee, affirming the necessity of this non-competitive approach.
Contact Information
For any inquiries regarding this justification, please contact Betty Flores via email at veronica.flores@va.gov.