Philpott Lake and Dam Janitorial
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, through ENDIST WILMINGTON, is soliciting proposals for Janitorial Services at the Philpott Lake Project in Bassett, VA. This opportunity is a Total Small Business Set-Aside for cleaning services at one Visitor Center, eight public recreation areas, and the Philpott Powerhouse. Proposals are due March 5, 2026, at 3:00 PM EST.
Scope of Work
The contractor will provide comprehensive cleaning services, including:
- Cleaning in and around public sanitary facilities.
- Emptying waste receptacles and policing for loose trash in parks.
- General cleaning of floors, walls, fixtures, equipment, restrooms, offices, and common areas within the Visitor Center and Powerhouse.
Services are required for the Visitor Center, Philpott Powerhouse, and various parks including Philpott, Bowens Creek, Goose Point, Ryans Branch, Horseshoe Point, Twin Ridge, Salthouse Branch, and Franklin County Tailrace Park. Cleaning frequencies vary by season (Peak, Transition, Off-Peak).
Contract & Timeline
- Opportunity Type: Solicitation
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 561720 (Cleaning Services) with a $22,000,000 size standard.
- Period of Performance: Base year (March 1, 2026 - February 28, 2027) plus four option years, extending through February 28, 2031.
- Solicitation Issue Date: February 6, 2026
- Offer Due Date: March 5, 2026, 3:00 PM EST
- Site Visit: February 18, 2026, at 9:00 AM EST (1058 Philpott Dam Road, Bassett, VA 24055). RSVP required by February 13, 2026.
Evaluation
Award will be based on the lowest evaluated price among proposals meeting or exceeding acceptability standards for non-cost factors. Evaluation factors are: Technical Approach (most important), Price (more important than Past Performance), and Past Performance (reviewed for the last five years, focusing on janitorial services).
Special Requirements & Notes
- Specific staffing levels are required: 4 employees during transition months, 6 during peak months, and 2 trucks for supplies/trash.
- Adherence to OSHA standards and EM 385-1-1, including Activity Hazard Analysis (AHA) and a qualified Safety and Health Officer (SHO).
- Contractor must provide all equipment, supplies, and materials, and employees must be identifiable.
- A Wage Determination (No. 2015-4319, Rev. 31) for Virginia counties applies, outlining minimum wage rates, fringe benefits, vacation, and holidays, which is critical for pricing.
- Security requirements include AT Level I training, access control, and E-Verify.
Contact Information
- Primary: Sonny Smith (sonny.z.smith@usace.army.mil, 9102514493)
- Secondary: Troy Small (troy.d.small@usace.army.mil, 9105244650)