Phosphate Filtration System

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for a Phosphate filtration (centrifuge) system for the plating shop at the Rock Island Arsenal - Joint Manufacturing and Technology Center (RIAJMTC). The procurement is being conducted in accordance with FAR Part 12 (Commercial) and FAR Part 13.5 (Simplified Acquisition Procedures). The Army Contracting Command - Rock Island (ACC-RI) is issuing this RFQ (W519TC-26-Q-A071) for the filtration system to support RIAJMTC. The award will be a Firm-Fixed-Price (FFP) contract in accordance with Attachment 0001 RIPD, dated July 31, 2025.

• Procurement of a Phosphate filtration (centrifuge) system.

• The system must meet specifications detailed in Attachment 0001 RIPD.

• Unique Item Identification (IUID) registration is required for the equipment.

• Contractors and personnel must comply with Rock Island Arsenal safety requirements and federal, state, and local laws.

• No weapons or ammunition are permitted on installation.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Award - July 31, 2026

• Estimated Value: Not explicitly stated, but it is a Commercial Small Business Set Aside award to the lowest total evaluated priced quote.

• This is a Request for Quote (RFQ).

• Award will be made to the lowest total evaluated priced quote meeting specifications.

• The Government reserves the right to award no contract.

• Evaluation will be based on FAR Clause 52.212-2 - Evaluation Commercial Items.

• Proposal submission details are within the full solicitation document.

• Offer Due Date: January 22, 2026, 10:00 AM Local Time.

• This RFQ is issued as a Commercial Small Business Set Aside.

• Payment will be made by Defense Finance and Accounting Service (DFAS) via Wide Area Workflow (WAWF).

• Visitor access to Rock Island Arsenal requires preregistration and specific identification.

• Numerous FAR and DFARS clauses are incorporated by reference and full text, covering various aspects of contract performance, compliance, and reporting.

Form / Attachment / Pricing Sheet

This document is a Purchase Description for a "Phosphate Filter" system. It details the technical specifications, design standards, safety requirements, and installation/shipping instructions for the equipment.

• General System Description: Outlines the requirement for a filtration (centrifuge) system to reduce sludge buildup in a plating shop's light phosphate tank.
• Standards and Publications: Requires bidders to report ambiguities in writing before the bid closing date and to conform to all applicable national and industry standards.
• Design Standards: Covers ownership, general design, units of measure (English-US), data plates (including UID requirements), utility connections (single point of first connection), electrical disconnects, conduit, service access, deflection, new equipment, component environment, replacement components, castings/forgings, surface building/coatings, fastening devices, cleaning/deburring, painting, lubrication, filtration/regulation (including air dryer requirements), hydraulics, and motors.
• Safety, Security, and Environmental: Details security requirements for access to RIA, including background checks and training; federal marijuana laws; Real ID requirements; compliance with industry regulations and material exclusions (no PCBs, ozone depleting substances, asbestos); and safety regulations (OSHA, RIA standards, lockout/tagout, emergency stops, control guards).
• Component Specification: Specifies a liquid-solid centrifuge system (CentraSep S series-126 or equivalent), including dimensions, materials (stainless steel for wetted parts), control panel (NEMA 12, Allen Bradley PLC, ethernet ready), pumps (variable frequency drive), and programming/testing requirements.
• Information Technology Systems and Support: Outlines IT support, security, and media/device usage policies for contractors on the RIA-JMTC network.
• Approval/Shipping: Details contractor responsibilities for delivery, marking, packing, and shipping schedules, as well as installation support and liability.
• Training: Requires contractor-provided operator and maintenance training.
• Service/Support Requirements: Specifies requirements for service/repair capability, including staffing, telephone access, on-site response time, and availability of maintenance parts.

This document is critical for potential bidders as it defines the exact technical, operational, safety, and logistical requirements for the phosphate filter system. Bidders must carefully review these specifications to determine their ability to meet all requirements, including design, materials, performance, installation, training, and post-delivery support. It also outlines the government's responsibilities regarding utilities and some aspects of installation. Understanding these details is essential for accurate proposal preparation and successful contract execution.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing various data items required from the contractor for the "Phosphate Filter" system. It specifies the type of documentation, submission requirements, and distribution.

• Data Item No. 001: Installation and Preparation Documentation includes several subtitles:
  • Equipment Characteristics
  • Installation Documentation List
  • Tool List
  • Footprint Drawing
  • Machine Foundation Drawing
  • Installation Drawing
  • Electrical Schematic
  • Pneumatic Schematic
  • Hydraulic Schematic
  • Water Piping Schematic
  • Equipment Identification
• Data Item No. 002: Maintenance Manual includes:
  • Safety Lockout Procedure
  • Preventive Maintenance Procedure
• Data Item No. 003: Operator Manual
• Data Item No. 004: Environmental Compliance Data includes:
  • Safety Data Sheets (SDS)
  • Chemical List
• Submission Requirements: Most documents are due electronically 60 calendar days prior to equipment delivery, with a second copy (paper or electronic) at delivery. SDS and Chemical List are due 30 calendar days prior to delivery. Specific formats include .pdf, .dxf, and .doc.
• Distribution: Copies are to be provided to Rock Island Arsenal, ATTN: TARA-LGC, Robert McClure.

This document outlines the specific documentation and data deliverables required from the contractor for the Phosphate Filter system. Bidders must understand these requirements to accurately price their proposals and ensure compliance. It details the types of drawings, manuals, and compliance data needed, along with their submission timelines and formats.