Physical Access Control System (PACS) and Intrusion Detection System (IDS) Upgrade

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a non-personnel services contract to provide a full-scope, turnkey solution for the replacement, installation, configuration, and commissioning of the United States Army Signal Activity (USASA)-Belvoir's existing Physical Access Control System (PACS) and Intrusion Detection System (IDS). The system must be rated for a Nuclear Command, Control, and Communications (NC3) environment and comply with all current Department of Defense (DoD), Federal, and Army regulations.

• Install, reconfigure, and test a turn-key Stand Alone Security Management System (SMS) DAQ Access Control System (ACS).

• The system will cover twelve (12) doors: five (5) external doors requiring 1800lbs magnetic locks and seven (7) internal doors requiring 1200lbs magnetic locks.

• Proximity Card Readers must be compatible with CAC/PIV and comply with FIPS-201 and HSPD-12, supporting both proximity and CAC/PIV cards.

• Includes decommissioning and removal of legacy PACS and IDS hardware.

• Installation of new components: control panels, servers, workstations, access control readers, door hardware, intrusion sensors, and associated cabling.

• Configuration and integration of all software and hardware into a single, seamlessly integrated security platform.

• Commissioning and exhaustive system testing.

• Comprehensive training for system administrators and operators.

• Delivery of complete system documentation, including as-built drawings and operational manuals.

• One (1) year of technical support after successful installation, with a 24-hour response time (phone or on-site).

• Project Management and Quality Control Plan (15 Days after Contract Award)

• Final System Design Document (45 Days after Contract Award)

• Installation and Commissioning Plan (60 Days after Contract Award)

• Equipment Delivery (90 Days after Contract Award)

• System Administrator and Operator Training (Prior to System Go-Live)

• Final As-Built Drawings and System Documentation (Upon Final System Acceptance)

• System Uptime: 99.95% operational availability.

• Alert Response Time: All alarm and access events displayed at the monitoring station in under 2 seconds.

• PIV Authentication: 100% successful authentication using valid PIV cards and PINs.

• Tamper Detection: All tamper events generate an immediate, high-priority alarm.

• Place of Performance: USASA Ft. Belvoir – Earth Terminal Complex, 8575 John J. Kingman Rd., Building 2310, Fort Belvoir, VA 22060.

• Period of Performance (POP): One (1) year from the date of contract award (base year) plus three (3) option years for maintenance services.

• NC3 Facility Rating: All components must be suitable for stringent operational and security demands.

• Compliance: Must comply with DoD Directive 5200.08-R, NIST SP 800-53, FIPS 201, and HSPD-12.

• Authentication: Must enforce Multi-Factor Authentication (MFA), supporting smart card (PIV/CAC), PIN, and future biometric integration.

• Hardware Security: Keypad readers and control panels must be tamper-resistant. All communications must use AES 256-bit encryption.

• Secure Credential Storage: Readers and controllers must use secure, encrypted memory.

• Contract Type: Firm Fixed Price (FFP) commercial service contract.

• Base Year Installation: Must be installed, tested, and commissioned within 120 days of contract award.

• Quality Control: Contractor must submit a comprehensive Quality Control Plan (QCP) with their proposal.

• Base Access: Personnel require validated need and identity proofing for installation access.

• Security Requirements: Complete AHRC TASS Form 1 for all personnel; provide information for Fort Belvoir Vetting 10 days prior to work commencement.

• Physical Security: Contractor responsible for safeguarding government equipment, information, and property.

• Key Control: Establish and implement methods for managing issued keys/key cards; no duplication allowed. Report lost/duplicate keys immediately.

• Special Qualifications: Field a team with requisite experience and certifications for IDS/PACS installation and security systems engineering.

Solicitation / RFP / RFQ

This solicitation is for the modernization of Physical Access Control Systems (PACS) and Intrusion Detection Systems (IDS). The acquisition is set aside for Small Business.

• Procurement of "Brand Name" DAQ PACS and IDS equipment only. No remanufactured or "gray market" items.

• All items must be covered by the manufacturer's warranty.

• Offerors quoting Manufacturer brand equipment must certify they are an Authorized Channel Partner/Seller.

• Products must be new and in original packaging.

• If software is included, a copy of the End User License Agreement must be provided.

• Compliance with FAR Provision 52.240-90 (Security Prohibitions and Exclusions Representations and Certifications), FAR Provision 52.240-91 (Security Prohibitions and Exclusions), and FAR Provision 52.240-92 (Security Requirements) is required.

• Payment will be made using Wide Area Workflow (WAWF).

• The contract includes a base year and option years for maintenance.

• Base Year (Option Line Item 0001): 4 May 2026 - 3 May 2027

• Option Year 1 Maintenance (Option Line Item 1001): 4 May 2027 - 3 May 2028

• Option Year 2 Maintenance (Option Line Item 2001): 4 May 2028 - 3 May 2029

• Option Year 3 Maintenance (Option Line Item 3001): 4 May 2029 - 3 May 2030

• Option to Extend Services (Option Line Item 4001): 4 May 2030 - 3 Nov 2030 (6 months)

• Pricing Arrangement: Firm Fixed Price for all line items.

• Offerors must complete blocks 17a, 30a, 30b, 30c on the SF1449.

• All pricing and applicable taxes must be included on all Contract Line-Item Numbers (CLINs).

• The quote must include delivery lead-time.

• A detailed breakdown or narrative of the proposed solution is required.

• Quotes must be submitted electronically via email to felisa.m.cope.civ@army.mil.

• Offer Due Date: 24 April 2026, 09:00 AM, Arizona Time.

• Questions due by: 21 April 2026, 09:00 AM, Arizona Time.

• Award will be made on a lowest priced technically acceptable basis.

• This acquisition is a Small Business Set-Aside.

• NAICS Code: 561621 (Security Systems Services), Size Standard: $25.0 Million.

• Registration in the System for Award Management (SAM) is mandatory for award.

• The Statement of Work (SOW) will be attached as a separate document.

• Delivery and Inspection/Acceptance locations are specified for Ft. Belvoir, VA and Fort Detrick, MD.