PIP-II Main Ring Crossing Construction

Solicitation / RFP / RFQ

This solicitation is for the construction of the PIP-II Main Ring Crossing at Fermi National Accelerator Laboratory (Fermilab). The Proton Improvement Plan II (PIP-II) project is an upgrade to Fermilab's accelerator complex to enable high-energy neutrino beams for experiments. The work involves furnishing all required supervision, labor, materials, tools, parts, and appurtenances to construct the Main Ring Crossing.

• Construction of the Main Ring Crossing.

• Adherence to specifications provided in the attached documents, including the Construction Drawing Set and Description of Work.

• Compliance with safety, quality control, and labor standards.

• Submission of a Small Business Subcontracting Plan is required if the awardee is not a small business and the subcontract exceeds $750,000.00.

• Firm-fixed-price subcontract.

• Period of performance is not explicitly stated but proposals are valid for 180 days.

• Estimated value is not stated.

• Proposals are due by June 25, 2026, 2:00 P.M. Central Time.

• Proposals must be submitted in two parts: Part I – Technical Proposal and Part II – Business/Cost/Price. These parts must be submitted separately.

• Evaluation will be based on a lowest price-technically acceptable source selection.

• Key evaluation factors include management approach, technical approach, prior experience, and safety record.

• Questions regarding the solicitation must be submitted in writing by June 11, 2026, 4:00 CDT.

• This acquisition is unrestricted.

• NAICS Code: 236210 (All Other Specialty Trade Contractors) with a small business size standard of $39.5 million USD.

• A Pre-Proposal Meeting and Site Visit is scheduled for June 2, 2026, 10:00 A.M. Central Time. Attendance is strongly recommended.

• Personal Protective Equipment (PPE) is required for the site visit.

• Offerors must acknowledge any amendments to the solicitation.

• Bid Guarantee required: not less than 20 percent (not to exceed $3 million) of the bid price.

• Payment Bond required if subcontract exceeds $35,000.00.

• Performance Bond required if subcontract exceeds $150,000.00.

• Subcontract will be exempt from Illinois Occupation and Use Taxes.

• Prohibited contracting for certain telecommunications equipment applies.

Form / Attachment / Pricing Sheet

This document, titled "Schedule of Articles," outlines the terms and conditions of a subcontract for the construction of PIP-II CPB HX and Pump. It details the scope of work, period of performance, pricing, invoicing procedures, subcontract administration, and reporting requirements.

• Scope of Work: Furnishing labor, materials, transportation, overhead, insurance, bonding, safety oversight, quality control, supervision, and equipment for the PIP-II CPB HX and Pump project, as per the Project Manual and drawings dated October 6, 2025. Work is to be performed at the Fermi National Accelerator Laboratory.
• Period of Performance: 180 calendar days upon receipt of the Notice-to-Proceed.
• Price: Firm Fixed-Price (FFP), with the base work price to be determined (TBD). FFDG's liability is limited to the Firm-Fixed Price plus change orders.
• Invoicing & Payment: Monthly progress payments based on an approved schedule, with 10% retention until final completion. Invoices require specific details including project name, number, subcontractor statement, total contract value, earned to date, previous payments, and retention. Payments are due within 15 days of receipt, except for the final invoice due within 60 days of completion.
• Subcontract Administration: All notices and requests for approval must be emailed to the FFDG Procurement Representative. Only the FFDG Procurement Representative can modify terms. Steve Dixon is the Technical Representative.
• Reports/Deliverables: Monthly progress reports are required, detailing work performed and planned. Reports are submitted to the FFDG Technical and Procurement Representatives.
• Incorporated Documents: Includes Project Manual, General Terms and Conditions, Insurance Requirements, Performance and Payment Bonds, Standard Form 1413, Annual Representations & Certifications, and Davis Bacon Wage Rates.

This document is crucial for potential subcontractors as it defines the contractual framework, scope of work, payment terms, and reporting obligations for the PIP-II CPB HX and Pump construction project. Bidders must review these articles to understand the requirements and their potential responsibilities if awarded the subcontract.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25, Rev. 10/2023, Fermi Forward Form FL-40) required for contracts with Fermi Forward Discovery Group, LLC. It serves as a guarantee that the Principal (the contractor) will fulfill the terms and conditions of the contract and pay applicable taxes.

• Principal: Legal name and business address of the contractor.

• Surety(ies): Name(s) and business address(es) of the surety company or companies providing the bond.

• Penal Sum of Bond: The maximum liability of the surety.

• Contract Date & Number: Identification of the contract the bond pertains to.

• Obligation: Outlines the conditions under which the bond is void (i.e., successful performance and payment of taxes).

• Execution: Spaces for signatures, names, titles, and seals of the Principal and Surety(ies).

• Bond Premium: Fields for Bond Premium, Rate Per Thousand, and Total.

• The Principal and Surety(ies) must execute the bond.

• Authorized persons must sign.

• Corporate sureties must be on the Treasury's list of approved sureties.

• Corporate seals must be affixed.

• Individual sureties require an Affidavit of Individual Surety (Standard Form 28).

This form must be completed and submitted by the successful bidder (Principal) and their surety company as part of contract execution. It ensures financial protection for the government and Fermi Forward Discovery Group, LLC against contractor default or non-payment of taxes.

Form / Attachment / Pricing Sheet

This document is a Payment Bond (Standard Form 25A, Rev. 10/2023) authorized for use in connection with Fermi Forward Discovery, LLC subcontracts. It serves as a guarantee that the Principal will make prompt payment to all persons furnishing labor or materials for the prosecution of the work under the contract.

• Principal: Requires the legal name and business address of the entity undertaking the work.
• Surety(ies): Requires the name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum Of Bond: Specifies the maximum liability of the surety.
• Contract Date & Number: Identifies the associated contract.
• Obligation: Outlines the binding agreement between the Principal, Surety(ies), and the Government.
• Conditions: States that the bond is void if the Principal promptly pays for labor and materials.
• Execution: Requires signatures, typed names, titles, and seals from the Principal and Surety(ies).

This form is a required attachment for certain opportunities. Bidders who are acting as the Principal on a contract will need to complete and provide this bond, ensuring it is executed by approved sureties. The document details the requirements for the bond's content and execution, which are crucial for compliance with contract terms.

Form / Attachment / Pricing Sheet

This document is a Bid Bond (Standard Form 24) required as a bid guaranty. It ensures that the Principal (the bidder) will execute further contractual documents and provide required bonds if their bid is accepted, or pay for the cost of procuring the work if they fail to do so.

• Principal: The legal name and business address of the bidder.
• Surety(ies): The name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: The maximum dollar amount the bond will cover, often expressed as a percentage of the bid price.
• Expiration Date: The date the bond expires.
• Obligation: Outlines the conditions under which the bond is voided (i.e., successful execution of contract and provision of required bonds).
• Conditions: Details the requirements for the Principal and Surety(ies) upon bid acceptance.
• Signatures: Spaces for the Principal and Surety(ies) to sign and seal the bond.

This form must be completed and submitted by bidders if a bid guaranty is required for the opportunity. Bidders need to ensure they have a surety company willing to issue the bond and that all information is accurately filled out according to the instructions provided within the document. Failure to provide a properly executed bid bond when required may result in disqualification.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413, "Statement and Acknowledgment," is used to document the award of a subcontract. It serves as a record of the agreement between a prime contractor and a subcontractor.

• Part I - Statement Of Prime Contractor: Details the prime contract number, subcontract award date, subcontract number, prime contractor information, subcontractor information, and whether the prime contract includes the "Contract Work Hours and Safety Standards Act - Overtime Compensation" clause.
• Description Of Work By Subcontractor: Outlines the scope of work for the subcontractor, including labor, equipment, transportation, overhead, insurance, safety oversight, QC oversight, and supervision. It also specifies the project name (PIP-II CPB HX and Pump, Project No. 4-3-3G) and location (Fermilab Site).
• Part II - Acknowledgment Of Subcontractor: The subcontractor acknowledges that specific clauses of the prime contract are included in the subcontract, such as Contract Work Hours and Safety Standards Act, Payrolls and Basic Records, Disputes Concerning Labor Standards, Construction Wage Rate Requirements and Related Regulations, Construction Wage Rate Requirements Apprentices and Trainees, Compliance with Copeland Act Requirements, and Subcontracts (Labor Standards) Contract Termination - Debarment Certification of Eligibility.

While this form itself is not a solicitation or SOW, it provides critical details about a subcontract awarded under the prime contract. Bidders may find this information useful for understanding the contractual relationships and the scope of work being performed by subcontractors for this opportunity, particularly if they are potential subcontractors themselves or need to understand the overall project structure.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building and residential construction projects in Illinois. It outlines the prevailing wage rates and fringe benefits for various trades in specific counties.

• General Decision Number: IL20260008
• Effective Date: 01/09/2026
• Superseded General Decision Number: IL20250008
• State: Illinois
• Construction Types: Building and Residential
• Counties Covered: Du Page, Grundy, Kane, Kendall, Lake, McHenry, and Will Counties.
• Trades Included: Asbestos Worker/Insulator, Hazardous Material Handler, Boilermaker, Bricklayer, Marble Setter, Terrazzo Worker/Setter, Tile Finisher, Tile Setter, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Painter, Glazier, Plasterer, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Truck Driver.
• Rates and Fringes: For each trade and classification, the document lists the prevailing hourly wage rate and associated fringe benefits.

This document is crucial for any bidder on a federal or federally-assisted construction project in the specified counties and construction types. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project, ensuring compliance with labor standards. Bidders must use these rates when preparing their cost proposals and ensure their subcontractors also adhere to these wage determinations.

Form / Attachment / Pricing Sheet

This document is a questionnaire for subcontractors to provide injury and illness data to Fermilab. It is used to collect information on experience modification rates, workers' compensation carrier details, and OSHA-logged injury/illness statistics.

• Company Name, NAICS code, Address, Phone Number, Owner
• Interstate experience modification rate for the past three consecutive years.
• Workers' Compensation Carrier information (Name, Policy Number, Address, Phone Number, Contact Person).
• OSHA 300 log data for the past three years, including:
  • Total Number of Recordable Cases (RC)
  • Total Recordable Case Rate (TRCR)
  • Total Number of Cases with Days Away, Restricted or Job Transferred (DART)
  • Days Away, Restricted or Job Transferred Case Rate (DARTR)
  • Employee Hours Worked (EHW)
  • Number of Fatalities
• Calculation of averaged total recordable case rate and days away, restricted or transferred case rate over three years.
• Name and contact information for the company's safety representative.
• Certification of the truthfulness of the provided information.

Bidders must complete and submit this form as part of their proposal or as required by the solicitation. The data provided may be used by Fermilab to assess the bidder's safety record and compliance, which could be a factor in the evaluation process.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT 9_FL-55 (Rev. 6/23)", outlines the "SMALL BUSINESS SUBCONTRACTING PLAN" requirements. It details the definitions, requirements, and reporting obligations related to subcontracting plans for offerors and subcontractors.

• Definitions: Provides definitions for terms such as Alaska Native Corporation (ANC), Commercial Item, Commercial Plan, Indian Tribe, Individual Contract Plan, Master Plan, and Sub-subcontract.
• Subcontracting Plan Requirements: Details the necessity for Subcontract-Offerors to submit and negotiate subcontracting plans, including specific goals for various small business categories (small business, veteran-owned, service-disabled veteran-owned, HUBZone, small disadvantaged, and women-owned).
• Reporting: Outlines the requirement to submit Individual Subcontract Reports (ISRs) and Summary Subcontract Reports (SSRs) using the Electronic Subcontracting Reporting System (eSRS).
• Methods for Goal Development: Describes the methods for developing subcontracting goals and identifying potential sources for solicitations.
• Assurances: Includes assurances regarding the inclusion of subcontracting clauses in subcontracts and cooperation with government studies and surveys.

This document is crucial for bidders to understand their obligations regarding subcontracting with small businesses if they are awarded a contract. It specifies the types of plans required, the goals that must be set, the reporting procedures, and the consequences of non-compliance. Bidders must be prepared to develop and submit a subcontracting plan that meets these requirements.

Form / Attachment / Pricing Sheet

This document outlines the minimum insurance requirements for construction subcontractors working at the Fermi National Accelerator Laboratory (Fermilab). It details the types of insurance, coverage limits, and specific conditions that subcontractors must meet before commencing work.

• General Liability: Requires Commercial General Liability with specific limits for Each Occurrence and General Aggregate, including Products-Completed Operations Aggregate maintained for 10 years post-completion.
• Automobile Liability: Combined Single Limit coverage for owned, non-owned, and hired automobiles.
• Excess Liability: "Following form" coverage with specified limits for subcontracts above and below $3.5M.
• Workers' Compensation & Employer's Liability: Statutory limits for Workers' Compensation and specific limits for Employer's Liability (Each Accident, Disease-Each Employee, Disease-Policy Limit).
• Contractor's Pollution Liability: Requires coverage with specified limits and an annual aggregate based on risk, with specific requirements for claims-made policies.
• Contractor's Professional Liability: Applicable to design/build or construction management services, with a specified limit and a 5-year post-completion coverage requirement.
• Supplemental Coverages: May require Aircraft Liability, Builder's Risk (Special Form), and Broad Form Cargo insurance, with specific conditions and limits.
• Additional Insureds: Policies (except Workers' Comp and Professional Liability) must name Fermi Forward Discovery Group, LLC, University of Chicago, Universities Research Association, Inc., and the U.S. Government as additional insureds. Waivers of subrogation are required.
• Evidence of Insurance: Subcontractors must provide certificates of compliance within 10 days of signing the subcontract.
• Sub-Subcontractor Requirements: Insurance requirements extend to sub-subcontractors.
• Indemnification: Subcontractors must indemnify FFDG for losses due to non-compliance.

This document is critical for any potential subcontractor involved in construction work. Bidders must review these requirements carefully to ensure they can meet the insurance obligations, as failure to comply can lead to indemnification claims against the subcontractor. Understanding these requirements is essential for accurate cost estimation and bid preparation.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)", is a form required by Fermi Forward Discovery Group, LLC (FermiForward) for subcontractors. It collects essential business and compliance information from potential subcontractors to ensure they meet federal requirements and are eligible for awards.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, DUNS#, NAICS code, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and further specify diversity categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business, HUBZone).
• Executive Compensation: Inquires about annual gross revenues from federal contracts and financial assistance, and whether executive compensation is publicly disclosed.
• Offeror Responsibility: Addresses accounting system review status, general responsibility criteria (FAR 9.104), and compliance with laws regarding trafficking of persons and forced labor.
• Employment Eligibility Verification: Requires confirmation of E-Verify enrollment status.
• Export/Import Control Certifications: Certifies compliance with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes certifications related to Equal Opportunity (EEO-1 filing), Affirmative Action, and limitations on pass-through charges.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge awareness of U.S. Government contracting programs.

This form is critical for any entity seeking to subcontract with FermiForward. Bidders must accurately complete all sections to demonstrate their eligibility, compliance with federal regulations, and business status. Failure to complete this form correctly may prevent an award. The information collected directly impacts the government's assessment of the offeror's responsibility and compliance.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations required from offerors for the PUR-466 opportunity. It details specific clauses and requirements related to export/import control, Buy American Act compliance, independent price determination, lobbying, responsibility matters, trafficking in persons, and patent rights. Offerors must review and complete these sections as applicable to their proposal.

• Certifications #1 (Required for all proposals ≥ $10,000): Includes sections on Export/Import Control and Buy American – Construction Materials.
• Certifications #2 (Required for all proposals ≥ $150,000): Covers Certificate of Independent Price Determination, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions, and Certification Regarding Responsibility Matters.
• Certifications #3 (Required for all proposals ≥ $550,000): Addresses Combatting Trafficking in Persons and related compliance plans.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, company name changes, and form field fixes.

Bidders must carefully review this document to understand and complete all applicable certifications and representations. Failure to provide accurate and complete information may impact proposal evaluation and award. Specific attention should be paid to sections related to the Buy American Act, export controls, and pricing certifications, as these can significantly affect proposal compliance and competitiveness.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT_4_4-3-6A Project Manual 15MAY26.pdf", is a project manual for the "PIP-II Main Ring Crossing" project at Fermi National Accelerator Laboratory. It serves as a comprehensive guide for bidders and contractors, detailing the scope of work, requirements, and specifications.

• Table of Contents: Outlines the structure of the manual, covering various divisions such as General Requirements, Concrete, Masonry, Metals, Thermal and Moisture Protection, Openings, Finishes, Plumbing, Electrical, Earthwork, Exterior Improvements, and Utilities.
• General Requirements (Division 01): Details purpose, summary, references, site location, description of work, materials and equipment furnished by Fermilab, Buy American Act compliance, services furnished by Fermilab, items affecting work planning, electronic project drawings, signage, parking and staging areas, site access and hauling, transportation of equipment and materials, and temporary services and facilities.
• Specific Divisions: Each division (e.g., Concrete, Masonry, Metals) provides detailed specifications for materials, fabrication, installation, and quality control.
• Attachments: Includes forms for Request for Information (Attachment A) and QA/QC Punchlist Item Status (Attachment B).

This project manual is critical for bidders as it defines the entire scope of work, technical requirements, materials, and installation procedures for the PIP-II Main Ring Crossing project. It provides the necessary details for potential contractors to understand the project's complexity, prepare accurate proposals, and plan for execution. Key sections for bidders include the "Description of Work," "Base Scope," and specific division requirements that outline the expected deliverables and compliance obligations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the construction requirements for the PIP-II Main Ring Crossing project, identified by ISD/Engineering project number 4-3-6A.

The Subcontractor will be responsible for furnishing all necessary supervision, labor, materials, tools, plant, and appurtenances to complete the construction as detailed in the associated drawings and technical specifications. This includes, but is not limited to:

• Excavation and backfilling
• Utility relocations
• Subsurface bearing conditions improvement
• Concrete foundations, floor slabs, retaining walls, and related work
• Electrical systems, including temporary lighting and connections
• Plumbing systems, including floor piping, underdrains, clean outs, and connections to existing systems
• Architectural finishes and stairs
• Site work, including access roads, grading, landscaping, and related work

Not specified in this document.

The Subcontractor's scope includes transportation, overhead, bonding costs, safety oversight, quality control oversight, and supervision. The detailed scope and quantities for proposal development will be derived from the drawings, specifications, and site examination, not solely from the general outline provided here.

Form / Attachment / Pricing Sheet

This document, "FFDG GENERAL TERMS AND CONDITIONS FOR CONSTRUCTION (08/2025)", outlines the standard terms and conditions that will govern construction subcontracts issued by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for potential bidders to understand the contractual framework and obligations.

This document details various clauses including:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and time as essence.
• Payment: Procedures for progress payments, breakdown of costs, and final payment.
• Superintendence: Requirements for on-site supervision.
• Licenses and Permits: Subcontractor's responsibility for obtaining and maintaining necessary licenses.
• Changes and Modifications: Procedures for change orders and modification proposals.
• Indemnification and Liabilities: Subcontractor's responsibility for damages and claims.
• Termination and Non-Waiver of Defaults: Conditions under which the subcontract can be terminated.
• Laws and Regulations: Compliance with federal, state, and local laws, and dispute resolution processes.
• Insurance and Bonds: Requirements for performance and payment bonds.
• Davis-Bacon Act and Construction Wages: Adherence to wage and labor standards.
• Special Government Flow Down Provisions: Incorporation of various FAR and DEAR clauses based on subcontract value.

This document is critical for bidders as it establishes the legal and contractual framework for any construction subcontract awarded by FFDG. Understanding these terms is essential for assessing the risks, responsibilities, and overall feasibility of participating in the opportunity. Key areas for bidders to review include payment terms, change order procedures, indemnification, insurance and bonding requirements, and compliance with labor standards and government regulations. The extensive list of incorporated FAR and DEAR clauses highlights the regulatory environment and specific compliance obligations.