PIP-II Upconverter Filters

Form / Attachment / Pricing Sheet

This document, "PUR-466 Proposal Certifications," serves as a collection of required certifications and representations for offerors responding to a solicitation. It ensures compliance with various federal regulations and policies, including export/import controls, Buy American Act, independent price determination, lobbying, responsibility matters, and combatting trafficking in persons.

• Certifications #1 (Required for all proposals ≥ $10,000): Covers Export/Import Control, including offeror's point of contact and representations regarding specially designed or military/space items. It also includes the "Buy American – Construction Materials" clause (52.225-9) with detailed definitions and requirements for domestic content.
• Certifications #2 (Required for all proposals ≥ $150,000): Includes the "Certificate of Independent Price Determination" (52.203-2), "Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions" (52.203-11), and "Certification Regarding Responsibility Matters" (52.209-5), which address debarment, suspension, and tax delinquency.
• Certifications #3 (Required for all proposals ≥ $550,000): Pertains to "Combatting Trafficking in Persons" (52.222-50) and "Certification Regarding Trafficking in Persons Compliance Plan" (52.222-56), requiring specific compliance measures and plans for contracts involving work outside the U.S. or services exceeding $550,000.
• Revision Table: Details the history of changes to the document, including updates to clauses, name changes, and form field fixes.

Offerors must carefully review and complete the relevant sections of this document to ensure their proposal is compliant. Failure to provide accurate certifications can impact the evaluation of the proposal and the determination of responsibility. Specific attention should be paid to the Buy American Act requirements and the thresholds for various certifications.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)", is a form required for potential subcontractors to provide information about their business, ownership, size, and compliance with various regulations. It is used by Fermi Forward Discovery Group, LLC (FermiForward) to gather necessary certifications and representations from subcontractors.

• Offeror Information: Details about the company, including name, address, contact information, EIN/TIN, DUNS number, NAICS code, number of employees, and website.
• Business Category: Representations regarding ownership (U.S. Owned, Foreign Owned), operational structure (Corporation, LLC, Partnership, etc.), and common parent company.
• Small Business Status: Checkboxes for various small business categories (Small Disadvantaged, Woman-Owned, HUBZone, etc.) as defined by the Small Business Administration and FAR.
• Executive Compensation: Requirements for reporting compensation of top executives if certain financial thresholds are met.
• Offeror Responsibility: Certifications related to accounting systems, responsible business practices, and compliance with anti-trafficking laws.
• Employment Eligibility Verification: Compliance with E-Verify requirements.
• Export/Import Control Certifications: Agreement to comply with U.S. export control laws and notification requirements.
• Federal Acquisition Regulation (FAR) Certifications: Representations regarding Equal Opportunity (EEO-1 filing), Affirmative Action programs, and limitations on pass-through charges.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge compliance with U.S. Government contracting and subcontracting programs.

Potential subcontractors must complete and submit this form accurately. It outlines critical information and certifications required to be considered for subcontracting opportunities with FermiForward. Failure to complete or accurately provide information may impact eligibility for awards. The form also details reporting requirements related to executive compensation and compliance with various federal regulations.

Form / Attachment / Pricing Sheet

This document is a product specification for two types of high-Q RF bandpass filters required for the PIP-II LLRF RF Station Upconverters. It outlines the technical requirements for competitive procurement.

• Item A: 325 MHz narrow-band bandpass filter (quantity 76)
• Item B: 650 MHz narrow-band bandpass filter (quantity 88)
• RF Performance Requirements: Specifies filter type, center frequency tolerance, usable bandwidth, passband ripple, insertion loss, VSWR, impedance, RF power handling, and out-of-band rejection for both items.
• Mechanical and Interface Requirements: Details RF connectors (SMA female), connector orientation, package type (rugged machined metal housing), size compatibility, mounting, and marking.
• Environmental and Quality Requirements: Outlines operating and storage temperatures, humidity, shock and vibration resistance, and preferred quality system certifications (AS9100 or ISO 9001).

This specification details the exact technical, mechanical, and environmental requirements for the filters. Bidders must provide a quote that includes a compliance matrix against all requirements, proposed manufacturer and part numbers, data sheets, predicted/measured S-parameter plots, mechanical outline drawings, lead time, pricing, warranty, and acceptance test plan details. Bids will be evaluated for technical acceptability based on meeting mandatory requirements, with better performance in specified areas being advantageous.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for the procurement of two types of narrow-band bandpass filters for Fermi National Accelerator Laboratory (Fermilab). The procurement is being conducted by Fermi Forward Discovery Group, LLC (FFDG).

• Item A: 76 units of 325 MHz Narrow-Band Bandpass Filter.

• Item B: 88 units of 650 MHz Narrow-Band Bandpass Filter.

• All items must be in accordance with specification "PIP-II LLRF Upconverters 325MHz and 650MHz RF Filters Specification".

• The contract will be a firm-fixed price proposal.

• The materials, supplies, or services are for work done under Prime Contract No. DE AC02 07CH11359 with the U.S. Department of Energy.

• Proposals are due by 5pm central on June 11, 2026.

• The award will be made to the supplier deemed responsible by FFDG, whose proposal conforms to the solicitation's requirements and represents the best value to FFDG.

• Best value is defined as the lowest price of technically acceptable offerors.

• FFDG intends to award without discussions.

• The RFP response must include a completed RFP page, SARC Form (if not completed in the last year), and a PUR-466 Form.

• Not explicitly stated, but the award is based on best value (lowest price of technically acceptable offerors).

• The shipping destination is Fermilab Receiving Warehouse 2, Batavia, IL 60510.

• Offers should include F.O.B. Fermilab delivery terms and all freight charges.

• FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

• All contractual questions should be directed to Spencer Keske at skeske@fnal.gov or 630-840-3323 (office).