Pipette Calibration Services

Solicitation / RFP / RFQ

This solicitation (W9124926QA004) is for Pipette Calibration Service Repairs. The government is procuring services related to the calibration and repair of pipettes.

• Calibration and repair services for single channel pipettes (700 units), multi-channel pipettes (60 units), and repeat pipettes (32 units).

• The North American Industry Classification System (NAICS) code is 811210, with a size standard of $34,000,000.00.

• Pricing Arrangement: Firm Fixed Price for all items.

• Period of Performance for each item is from March 20, 2026, to March 19, 2027.

• Offer Due Date: March 5, 2026, at 11:00 AM.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• Payment will be made via electronic funds transfer.

• Invoices and receiving reports are to be submitted through the Wide Area WorkFlow (WAWF) system.

• This acquisition is a Small Business set-aside.

• The document includes numerous FAR and DFARS clauses incorporated by reference, covering various aspects of contract performance, compliance, and reporting.

• Attachment 1 is the Performance Work Statement (PWS) dated February 18, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the proper functioning of installed laboratory pipettes used in forensic processing, maintain instrumentation in line with ISO 17025 ANSI-ASQ standards, and quickly identify equipment needing repair or replacement to minimize disruption to the forensic laboratory workflow.

• Provide annual on-site preventative maintenance, calibration, and certification services for laboratory pipettes.

• Services include disassembly, inspection, cleaning, and replacement of high wear items (seals, o-rings) as needed.

• Calibration must adhere to ISO-17025 standards and include a calibration sticker/label with the next calibration due date (set to December 31st of the following year) and a certificate with an ISO-17025 accredited stamp.

• Two annual on-site visits are required per performance period.

• The service covers all necessary parts and the service engineer's labor.

• Safety: Conformance to applicable safety directives (OSHA, general laboratory safety) with a 95% threshold, monitored via periodic inspection.

• Preventative Maintenance: Two on-site visits per year for up to 700 single-channel and 58 multi-channel pipettes, meeting or exceeding manufacturer's specifications, with a 95% threshold, monitored via inspection.

• Calibration Services: Calibration for up to 700 single-channel and 58 multi-channel pipettes to manufacturer's specifications, with a 95% threshold, monitored via inspection.

• Calibration Sticker/Label: Affixed to each pipette, with a 100% threshold, monitored via inspection.

• Calibration Service Report: Detailed report provided within two weeks of the visit, with a 100% threshold, monitored via inspection.

• Contractor performance will be documented in CPARS for all objectives.

• Period of Performance: March 20, 2026, to March 19, 2027.

• Place of Performance: Forensic Exploitation Department, Gillem Enclave, Forest Park, GA.

• Quality Control: Contractor must develop and implement a quality control program, with a copy submitted to the Contracting Officer within 10 days of award.

• Personnel: Contractor must provide trained and certified field service engineers for specific pipette brands (Eppendorf, Rainin, Gilson, etc.). Key personnel include a Contract Manager/Alternate.

• Security: Compliance with installation access requirements and personnel security regulations is mandatory.

• Government Furnished Items: Government will provide access to technical areas, utilities, and certain equipment and consumable materials.

• Contractor Furnished Items: Contractor provides personnel, tools, parts, travel, materials, and supplies for maintenance and repair.

• Reporting: Detailed service reports are due within two weeks of service completion. A Quality Control Plan is due within 10 days of award.