Pittsburgh District, USACE - Buildings and Grounds Maintenance Services at Tionesta Lake, PA

Questions & Answers / Clarifications

This document provides answers to questions raised by vendors during a site visit related to an unspecified SAM.gov opportunity. It clarifies details regarding site operations, contract requirements, and potential adjustments.

• Trailer Storage: No permanent storage is available. Temporary storage may be permitted with coordination and a suitable location, but the Government assumes no liability.
• Emergency Cleanings: These will be coordinated on an as-needed basis.
• Weed Eating: Trimming requirements are detailed in sections C2.5 and 2.5F of the Ground Maintenance specifications, ensuring uniform height for vegetation adjacent to various structures and areas.
• Mowing Discrepancy: A difference in mowing types between Map 2 (Mowing 1) and Map 7 (Mowing 2) on Spillway Road is due to one area being wetter than the other, requiring different mowing approaches.
• Sewage Sludge Removal: The contract attachment estimates up to 23,000 gallons. This is based on historical usage, and vendors expressed concern about the absence of a maximum limit.
• Mowing Start Time: An early start time of 6 AM for mowing in non-campsite areas due to high summer temperatures may be approved on a case-by-case basis, with the Contractor and COR/ACOR.

This document provides clarifications that may affect vendor understanding of site logistics, specific task requirements (like mowing and weed eating), and contract estimations. Vendors should review these answers to ensure their proposals accurately reflect the clarified conditions.

Forms / Attachments / Pricing Sheets

This document contains several attachments to the Performance Work Statement (PWS) for grounds maintenance and cleaning services. It provides detailed addenda to specific sections of the PWS, outlining requirements and specifications for various tasks.

• Attachment 1 - Grounds Maintenance: Details addenda to Section C-2.5 (Grass Mowing) and Section C-2.10 (Leaf Mulching), and Section C-2.17 (Pesticide Application). It specifies sites, acreage, mowing types, frequencies, descriptions, and locations for these services. It also includes addenda for pesticide application at various sites.
• Attachment 2 - Cleaning Services: Details addenda to Section C-3.6 (Restrooms, Locker Room and Washhouses). It specifies locations, restroom types, quantities, flooring, fixtures, and cleaning frequencies for various facilities across multiple sites. It also includes information on pressure washing and office cleaning schedules for different buildings.
• Attachment 3 - Raw Sewage and Sludge Removal: Details addenda to Section C-5.1 through C-5.1e. It lists locations, capacities, and frequencies for raw sewage and sludge removal services, estimated at a total of 23,000 gallons.

This document is crucial for bidders to understand the specific requirements, locations, scope, and frequency of grounds maintenance, cleaning, and waste removal services. It provides detailed operational parameters that will inform proposal development and service delivery planning.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the Tionesta Lake Building and Grounds Maintenance Services contract, covering the period of May 1, 2026, to April 30, 2031. It outlines the services to be performed, their units of measure, and provides columns for bidders to fill in their proposed unit prices and total costs for the base year and four option years.

• Services: Includes various maintenance tasks such as mowing (Type I and II), leaf mulching, janitorial services, pressure washing, pesticide application, and raw sewage/sludge removal.
• Locations: Services are specified for different sites (Site 1, Site 2, Site 3, Site 4, Site 5, Site 10, Site 11) and types of areas (FRM - Forest, Recreation, and Management; REC - Recreation).
• Units: Quantities are measured in acres (AC), square feet (SF), gallons (GA), or months (MO).
• Pricing Structure: The schedule is broken down into Base Year and four Option Years (OY1-OY4). Each year is further divided into categories: REC April - October, FRM April - October, REC November - March, and FRM November - March.
• Bidder Input: Bidders are expected to fill in the 'Quoter's Price per Unit' and 'Quoter's Price per Hour' columns, which will then calculate the 'Quoter's Annual Price' and 'Quoter's Price per Unit' for each line item and year.

This pricing schedule is critical for bidders to understand the scope and estimated quantities of services required. Bidders must use this document to prepare their detailed price proposals. The structure provided will guide how costs are presented for different service types, locations, and contract periods, including option years. The 'TOTAL (BASE YEAR + 4)' at the end aggregates the total estimated contract value based on the filled-in pricing.

Form / Attachment / Pricing Sheet

This document contains index maps and site-specific maps for the Tionesta Lake Buildings and Grounds Maintenance Contract. These maps visually delineate areas for various maintenance activities.

• Index Map (Page 1): Provides an overview of Tionesta Lake and identifies numbered sites relevant to the contract. It also notes which sites (6, 8, and 9) are excluded.
• Site Maps (Pages 2-9): Detailed maps for specific sites (1, 2, 3, 4, 5, 7, 10, 11) illustrating:
  • Areas designated for mowing (various types indicated by color/pattern).
  • Areas for pesticide application.
  • Areas for raw sewage and sludge removal.
  • Leaf disposal points.
  • Locations of buildings (e.g., Tionesta Lake Office, Maintenance Buildings, Restrooms, Shower Buildings, Entrance Stations, Concessionaire Buildings, Information Centers).
  • Roadways and access points (e.g., Spillway Rd, Colonel Drake Hwy, Outflow Rd).
  • Reservoir boundaries at different elevations (full pool and 1,090' NAVD88).
  • Topographical contour lines.

These maps are crucial for bidders to understand the physical scope and specific locations of the required maintenance services. They provide a visual representation of where mowing, pesticide application, and other tasks are to be performed, as well as the context of these areas within the overall Tionesta Lake facility. This information is essential for accurate bidding and planning of operations.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: W911WN26QA021) for Buildings and Grounds Maintenance Services at Tionesta Lake. The solicitation is issued by the U.S. Army Corps of Engineers, Pittsburgh District.

• The solicitation covers "Buildings and Grounds Maintenance Services at Tionesta Lake."

• Specific services are detailed across multiple line items, including "REC April-October" and "FRM November-March" for both base and option periods.

• Product Service Code (PSC) for all items is S208.

• The contract type is a Firm Fixed Price arrangement.

• The period of performance for the base contract appears to span from May 1, 2026, to April 30, 2027, with multiple option periods extending through April 30, 2031.

• The solicitation includes various FAR and DFARS clauses incorporated by reference and in full text, covering topics such as contract terms, labor standards, small business concerns, and prohibitions.

• The Offer Due Date is March 13, 2026, at 11:00 AM.

• Technical inquiries and questions must be submitted via ProjNet. The Bidder Inquiry Key is D4XAT2-C5SYJZ.

• Quote packages must be submitted electronically through the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil.

• Evaluation factors will include Price and Past Performance, with Past Performance equal to Price.

• The acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 561730, with a size standard of $9,500,000.00.

• Various small business set-aside clauses are included, such as "Notice of Total Small Business Set-Aside" and "Limitations on Subcontracting."

• A site visit is scheduled for Monday, March 9, 2026.

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-4 by reference.

• Option to Extend Services (FAR 52.217-8) and Option to Extend the Term of the Contract (FAR 52.217-9) are included.

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain satisfactory grounds conditions at all times, presenting a safe and attractive environment for USACE staff and the public.

This PWS outlines requirements for grounds maintenance services, including mowing, trimming, pruning, mulching, weeding, leaf mulching, tree removal, policing, and pesticide application. The contractor shall furnish all necessary labor, equipment, fuel, transportation, tools, and supplies to perform these services in compliance with all Federal, State, and local laws and regulations.

• Mowing: Grass height to be maintained at two (2) inches for Type I cuts (weekly, April-October) and five (5) inches for Type II cuts (monthly, April-October).

• Trimming: Must be completed within 24 hours of mowing and ensure uniform height.

• Pesticide Application: A 95% kill rate for target pests is required. Only general-use pesticides are allowed, with COR approval.

• Nonconformance: Defined for various aspects of the work, including mowing, trimming, leaf mulching, and pesticide application.

• The work is located at the Tionesta Lake Project in Tionesta Township, Forest County, PA.

• Mowing and trimming operations are generally to be performed during normal project work hours, with exceptions requiring COR approval.

• Safety: Compliance with EM 385-1-1 and all applicable Federal, State, and local laws, ordinances, criteria, rules, and regulations is mandatory.

• Environmental Protection: Contractor must prevent environmental pollution and damage, comply with all applicable laws, and manage activities to avoid pollution of surface and ground waters, air resources, and protect fish and wildlife.

• Contractor Furnished Items: Includes personnel, facilities, vehicles, tools, equipment, supplies, and materials. Specific requirements for recycled content and bio-preferred products apply.

• Insurance: Worker's Compensation, Comprehensive General Liability, and Automotive Liability insurance are required.

• Security: AT/OPSEC requirements and physical security/access control measures apply to all contract personnel.

Other / Unclassified

This document is a U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, "Register of Wage Determinations Under the Service Contract Act." It provides a list of occupational codes, titles, and corresponding minimum wage rates and fringe benefits required for various occupations. This specific determination is for "Pennsylvania Counties of Clarion, Crawford, Forest, Venango, Warren" and is Revision No. 30, dated December 3, 2025.

This document is crucial for potential bidders on federal contracts subject to the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to service employees performing work under such contracts within the specified geographic area. Bidders must consult this document to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. It details various occupations, from administrative support to technical and health occupations, along with specific requirements like paid sick leave, vacation, and holidays.