Plot Combine Harvester for PMC

Solicitation / RFP / RFQ

This solicitation seeks offers for a Self-Propelled Plot Combine Harvester with a Bagging Unit, including warranty, training, and delivery. The equipment must meet specific product specifications outlined in Attachment 1.

• One (1) Self-Propelled Plot Combine Harvester - Base Machine
• One (1) Cutting Platform / Header
• One (1) Bagging Unit
• Additional / Spare Bottom Sieves
• Operator Training
• Shipping/ODC/Travel

All items must have clear traceability to the Original Equipment Manufacturer (OEM). Offerors must be able to provide necessary certifications, including traceability to the manufacturer and the manufacturer's Certificate of Conformance (COC). Alternate Parts are permissible if they meet form, fit, and function requirements.

• Anticipated Contract Type: Firm-Fixed Priced

• Delivery: Within 180 Days after Award.

• Warranty: Minimum 24-month warranty on parts and labor from date of delivery and acceptance.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability: The product must meet or exceed all salient characteristics specified, be clearly identified by brand name/model or as an "equal" product, and include sufficient descriptive literature. Failure to meet these requirements will result in technical unacceptability.

• Price: Offerors must include any quantity price discounts and prompt payment discounts. Pricing must be provided in the attached "Attachment 2- Quote Worksheet".

• Offer Acceptance Period: Prices must be held firm for 120 calendar days from the date specified for receipt of offers.

• Questions Deadline: June 18, 2025, at 12:00 PM EST.

• The document references various FAR clauses related to small business concerns, HUBZone, and other set-asides, but specific set-aside requirements are not explicitly detailed in the provided pages. Offerors should review all listed clauses.

• Product data and supporting documentation are available via "Attachments/Links" in the posting, including "Attachment - Product Specifications".

• Delivery destination: USDA Natural Resources Conservation Service, Plant Materials Center, 4900 Terre View Dr., Bldg. 195A, Pullman, WA 99163, Attn: Steven Lee.

• F.O.B. Destination is requested for all deliverables.

Form / Attachment / Pricing Sheet

This document details the product specifications for a Self-propelled Plot Combine Harvester with Bagging Unit. It outlines the required features, components, and performance standards for the equipment.

• Engine: Minimum 52 kW (70 hp) diesel engine, meeting EPA Tier 4 Final or Stage 5 emission standards, with a central location for optimal weight distribution.
• Drive and Steering: Hydrostatic ground drive with stepless speed adjustment up to 17 km/h, 4WD with hydraulic differential lock, and hydrostatic rear-axle steering.
• Operator Platform and Cab: Enclosed cab (min. 1.7 m wide) for at least two persons, meeting tip-over protection standards, with air conditioning, heating, safety glass, and an ergonomic control lever.
• Cutting Platform (Header): Minimum 1.50 m cutting width, hydraulically driven, with a fast lateral air blowout system and floating header with adjustable skid plates.
• Threshing Drum (Cylinder): Minimum 350 mm diameter, 780 mm width, 6 rasp bars, with steplessly adjustable speed and electrical engage/disengage.
• Threshing Concave: Universally applicable for various grains, with a minimum contact angle of 115° and adjustable gap.
• Cleaning System: Multi-step surface shaker (min. 1.8 m²), double sieve system (min. 2.0 m²), and a hydraulically driven cleaning fan.
• Grain Transport and Collection/Bagging Unit: Pneumatic grain conveyor system with a bagging unit having at least two outlets.
• Grain Tank: Minimum capacity of 700 liters, manually foldable unloading auger with at least 2.60 m unloading height, and a rear tilt function for cleanout.
• Cleanout and Cross-Contamination Prevention: Sealed interior seams, rubber gaskets, white-painted interior surfaces, easily removable engine covers, and a combine-powered air compressor for field cleanout.
• Parts Availability and Service: Common wear parts available through US distributors/dealers; vendor to provide a list of authorized service dealers within 100 miles of Pullman, WA.
• Accessories and Documentation: Includes fire extinguisher, operator's manual, spare parts catalogue, rear-view camera, tool kit, spare cutting knives, tie-down rings, and additional bottom sieves.
• Dimensions and Weight: Overall length (with header) not to exceed 6.0 m, width not to exceed 2.0 m, height not to exceed 3.5 m, and basic weight not to exceed 4,000 kg.
• Warranty: Minimum 24-month warranty on parts and labor.
• Training: Minimum one day of on-site operator and maintenance training, plus a reference guide.
• Delivery: Within 180 calendar days to USDA NRCS Plant Materials Center in Pullman, WA.

This document is critical for bidders to understand the precise technical specifications and performance requirements for the plot combine harvester. It details the essential features, dimensions, warranty, training, and delivery expectations, which are necessary for preparing a compliant and competitive proposal.

Form / Attachment / Pricing Sheet

This document is a quote worksheet intended for bidders to provide pricing for various CLINs associated with the procurement of a Plot Combine Harvester and related equipment.

• CLIN 0001: Plot Combine Harvester – Base Machine (Estimated Quantity: 1 EA)
• CLIN 0002: Cutting Platform / Header (Estimated Quantity: 1 EA)
• CLIN 0003: Bagging Unit (Estimated Quantity: 1 EA)
• CLIN 0004: Additional / Spare Bottom Sieves (Estimated Quantity: 1 EA)
• CLIN 0005: Operator Training (Estimated Quantity: 1 EA)
• CLIN 0006: Shipping/ODC/Travel (Estimated Quantity: 1 EA)

Bidders must use this worksheet to detail their proposed Unit Cost and Total cost for each CLIN. This information is crucial for the government's evaluation of proposals and will form the basis of the contract's pricing structure.