Plumas Janitorial Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 127EAY26Q0071.

• Current Contractor/Contract Amount: There is no current contractor, and therefore no current contract amount or monthly charge. The agency's current budget for this project is not public information.
• Facility Square Footage & Frequency of Services: Refer to the Statement of Work (SOW) attachment for details on square footage and service frequency.
• Number of Custodians & Cleaning Timeframe: The number of custodians required and the specific cleaning timeframes (including hours) are contractor decisions, as detailed in the SOW.
• Mandatory Walkthrough: A mandatory walkthrough is at the contractor's discretion.
• Paper Products/Toiletries: Whether the awarded contractor will provide paper products and toiletries is specified in the SOW. If yes, the products and their monthly consumable value are also detailed there.
• Cleaning Schedule: The frequency, day, and time for the cleaning schedule are outlined in the SOW.
• Bid Bond: A bid bond is not required for this project.
• Prevailing Wage: A prevailing wage is required. Refer to the Wage Determination included with the solicitation.

This Q&A document clarifies several aspects of the solicitation, directing bidders to the SOW for specific details on scope, services, and requirements. It confirms that no bid bond is required but a prevailing wage is applicable.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for three locations on the Plumas National Forest: Beckwourth Ranger Station, Plumas National Forest Supervisor’s Office, and Mount Hough Ranger Station.

• Furnish all management, supervision, labor, transportation, materials, equipment, and supplies for janitorial services.

• Services to be performed at three distinct locations in Quincy, CA and Blairsden, CA.

• Site visits are available by appointment only.

• General/All Areas: Includes servicing waste receptacles, vacuuming carpeted floors, sweeping/mopping non-carpeted floors, cleaning interior/exterior doors and light switch plates, cleaning drinking fountains, cleaning outside entrance areas, and removing cobwebs. Carpets to be shampooed annually.

• Restrooms: Cleaning shower walls/floors/grout, all restroom fixtures (toilets, sinks, mirrors, etc.), servicing product dispensers, and sweeping/mopping floors.

• Front Lobby, Designated Smoking Area, and Main Public Entrance Areas: Cleaning ash trays and outside trash receptacles, cleaning entry glass doors/vestibule windows/frames, cleaning reception desk countertops, and policing trash from landscaped areas.

• Conference Rooms, Break Rooms, and Kitchens: Cleaning break rooms/kitchens (countertops, sinks, appliances), and wiping down conference room tables.

• Start Date: 05/01/2026

• Base Year: 12 months, with 104 service days per location.

• Optional Periods: Four (4) additional consecutive twelve-month periods, each with 104 service days per location.

• Locations:

  • Beckwourth Ranger District, 23 Mohawk Road, Blairsden, CA 96103 (4 buildings, approx. 9,889 sq ft)
  • Plumas National Forest Supervisor’s Office, 159 Lawrence Street, Quincy, CA 95971 (6 buildings, approx. 20,526 sq ft)
  • Mt. Hough Ranger District, 39696 Hwy 70, Quincy, CA 95971 (2 buildings, approx. 12,500 sq ft)

• Work Hours: Monday-Friday, 8:00 AM - 4:30 PM. Work may be required outside regular hours (evenings/weekends) with COR agreement. No work on federal holidays or office closures.

• Security Clearance: Adjudication of Federal security clearance required for contractor employees.

• Insurance: Worker's Compensation Insurance required, with specific conditions for contractors working alone.

• Supplies: Contractor shall furnish most supplies and equipment. Bio-based products and products with recycled content are required where feasible. A list of proposed materials must be submitted.

• Government-Furnished Property: Secure lockable storage space and keys will be provided.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5677, Revision No. 29, dated 12/03/2025) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in California, specifically for the counties of Modoc, Nevada, Plumas, Sierra, Siskiyou, and Trinity.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details requirements for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Outlines the conformance process for unlisted classifications.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified geographic area. It directly impacts the pricing strategy for proposals by defining mandatory wage and benefit rates for covered employees.

Form / Attachment / Pricing Sheet

This document contains site plans and floor plans for various buildings within the Beckwourth Ranger Station and Mt Hough Ranger Station, managed by the U.S. Department of Agriculture, Forest Service, Plumas National Forest.

• Site Plan: Shows the layout of buildings, roads, and other features at the Beckwourth Ranger Station.
• Floor Plans: Detailed layouts for specific buildings, including room numbers, dimensions (in square feet), and sometimes the intended use or occupant of each space. Buildings covered include:
  • Beckwourth Ranger Station: Buildings 5101-1010, 5101-1015, 5101-2010/2054, 5101-2011.
  • Mt Hough Ranger Station: Buildings 5602-2000 (First and Second Floors), 5602-2021, 5001-2000, 5001-2301, 5001-2200, 5001-2101, 5001-2001, 5001-2201.
• Fire Evacuation Plans: Included for Mt Hough Ranger Station (Ground and Second Floors), showing exits, fire extinguishers, and gas shutoff locations.

These plans provide critical spatial information about the facilities that may be relevant for any construction, renovation, maintenance, or operational support opportunities at these ranger stations. Bidders can use these documents to understand the physical layout, size, and configuration of the buildings and grounds.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial janitorial services for the Plumas National Forest. Services are required at the Beckwourth Ranger Station, Mount Hough Ranger Station, and the Plumas National Forest Supervisor’s Office. The government intends to award a single firm-fixed-price contract.

• Furnish janitorial services at three specified locations.

• Contractor must provide all management, supervision, labor, personnel, transportation, materials, equipment, and supplies.

• Services include janitorial tasks performed twice weekly at each location.

• Specific performance standards include meeting "Required Results" and limiting substantiated customer complaints to no more than five per month.

• Contractor employees must wear uniforms or identification badges and undergo background investigations.

• Personal Protective Equipment (PPE) is required during janitorial activities.

• Contract Type: Firm-fixed-price.

• Period of Performance: One (1) 12-month base year (05/25/26 – 05/24/27) with four (4) 12-month option periods.

• Option Year 1: 05/25/27 – 05/24/28

• Option Year 2: 05/25/28 – 05/24/29

• Option Year 3: 05/25/29 – 05/24/30

• Option Year 4: 05/25/30 – 05/24/31

• The contract may include an option to extend services for up to six months.

• Quotations are due by 05/19/2026, 5:00 p.m. PT and should be sent to PPS.Proposals@usda.gov.

• Questions are due by 05/15/2026, 12:00 PM PT via email to Mary.Bosch@usda.gov.

• Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Evaluation factors include Price and Technical Acceptability. Past Performance may also be considered.

• Offerors must provide pricing for the base period and all option periods.

• This acquisition is set aside for small business concerns.

• Applicable NAICS Code and size standard are not specified in the provided text.

• Attachments referenced include SOW, Maps, Wage Determination, and Janitorial Capability Questionnaire.

• Payment will be made monthly via the Invoice Processing Platform (IPP).

• Specific clauses regarding DEI compliance, PIV requirements, and unenforceability of supplier terms are included.

Form / Attachment / Pricing Sheet

This document is a "Capability Questionnaire" intended for bidders to provide information for the technical evaluation of quotes related to a SAM.gov opportunity. It must be completed independently of other documentation.

• Contractor Information: Requires the Contractor Name, Point of Contact, Phone Number, and Email Address.
• Subcontractor Identification: If submitting as a subcontractor, identify both the subcontractor and the prime contractor.
• Experience of the Firm: Bidders must detail similar contracts performed in terms of size and scope, including:
  • Project Name
  • Type, size, complexity, and scope of work
  • Start and completion dates
  • Reference Contact Name, Phone, and Email
• Understanding of the Work: Bidders need to describe:
  • Site visit extent and observations regarding project difficulty and potential problems.
  • Proposed actions to address identified problems.
  • Number of workers to be assigned and a list of key personnel (Name and Position).
  • Whether assigned personnel are employees or subcontractors (if subcontractors, provide company name and POC details).
  • Plans for handling employee absences to prevent service disruption.
  • A plan for task sequencing to minimize disruption to office workers.

This questionnaire is critical for bidders to demonstrate their firm's experience and understanding of the project requirements. Responses must be clear and comprehensive, as referring to other documents may lead to disqualification. It directly impacts the technical evaluation of quotes.

Solicitation / RFP / RFQ

This document is a solicitation for janitorial services for the Plumas National Forest Supervisor's Office and Mount Hough Ranger Station in Quincy, CA, and the Beckwourth Ranger Station in Blairsden, CA. The contractor will be responsible for providing all management, supervision, labor, transportation, materials, equipment, and supplies necessary to perform these services.

• Janitorial services including housekeeping and custodial work.

• Services must comply with federal, state, and local laws and regulations.

• The contract includes a base year and four option years.

• Base Year: 05/25/2026 - 05/24/2027

• Option Year 1: 05/25/2027 - 05/24/2028

• Option Year 2: 05/25/2028 - 05/24/2029

• Option Year 3: 05/25/2029 - 05/24/2030

• Option Year 4: 05/25/2030 - 05/14/2031

• Product/Service Code: S201 (HOUSEKEEPING-CUSTODIAL JANITORIAL)

• The solicitation issue date is 05/05/2026.

• The offer due date is 05/19/2026 at 1700 PT.

• Bidders must complete blocks 12, 17, 23, 24, and 30.

• This acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 561720 with a size standard of $22 million.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-3, and 52.212-4 are attached or incorporated by reference.

• The performance work statement is referenced for detailed requirements.