PMSC for the facility's air handling units and variable frequency drives
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Berlin intends to award a Firm Fixed Price contract for Preventive Maintenance Services (PMSC) for the facility's Air Handling Units (AHUs) and Variable Frequency Drives (VFDs) in Berlin, Germany. Quotations are due June 5, 2026.
Scope of Work
The contractor shall provide all labor, supervision, tools, materials, and consumables for semi-annual preventive maintenance on 16 custom-fabricated York Air Handling Units (indoor and outdoor configurations), including associated motor starters and VFDs rated from 5 HP to less than 100 HP.
Maintenance tasks include:
- Inspection
- Cleaning
- Lubrication
- Calibration
- Filter replacement
- Other manufacturer-recommended preventive maintenance procedures
Repairs are explicitly not included in this contract and will be handled via separate purchase orders.
Contract & Timeline
- Type: Firm Fixed Price
- Duration: One base year with four additional one-year options (potential conclusion April 2031)
- Set-Aside: None specified
- Quotations Due: June 5, 2026, 3:00 PM UTC
- Published: May 12, 2026
Additional Notes
To request the solicitation documents, please email BerlinEinkauf@state.gov with the requisition number in the title. The contracting office is the US EMBASSY BERLIN under the Department of State.