PMSC of New Water Treatment Plant at US Embassy Nepal

Solicitation / RFP / RFQ

This solicitation is for a Preventive Maintenance Service Contract for the New Water Treatment Plant at the U.S. Embassy Nepal. The contract aims to preserve piping and potable water systems, establish a cost-effective water treatment program, and control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling.

• Preventive maintenance and testing services for the water treatment system.

• Site assessment and survey services.

• Project management.

• Water treatment logistics and material procurement.

• Cost estimating and scheduling.

• General support services.

• Compliance with various standards including NSF/ANSI, AWWA, ASTM, NFPA, UL, IEEE, NEMA, and OSHA.

• Specific maintenance tasks for various components including filters, pumps, softeners, and control systems.

• Water quality testing and reporting.

• Training for operators on water treatment tests, chemical control, and equipment handling.

• Type: Firm Fixed Price.

• Period of Performance: One-year base period with four one-year option periods.

• Estimated Start: No later than July/August 2026.

• Payment: Entirely in Nepalese Rupees or US Dollars. VAT is priced as a separate line item.

• Offerors must submit a completed solicitation, including SF-1449 cover page and Section 1.

• Key submission requirements include proof of SAM registration, past performance information, evidence of resources, and a strategic plan for the services.

• Award will be made to the lowest priced, acceptable, responsible offeror.

• Evaluation will assess technical acceptability and contractor responsibility (financial resources, performance period compliance, integrity, experience, skills, equipment, and eligibility).

• SAM registration is mandatory for this solicitation. A valid SAM registration is a condition for award.

• The acquisition is set aside for Small Business.

• The contract excludes maintenance of specific equipment such as the Dioxide Pacific chlorine and chlorine dioxide generators and associated SEKO dosing pumps.

• Coordination with other contractors maintaining excluded equipment is required.

• A site visit is scheduled for June 17, 2026.

• Offerors must contact Sanju Gurung for solicitation information.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for a Preventive Maintenance Service Contract for the New Water Treatment Plant at the U.S. Embassy Nepal. The U.S. Government intends to award a contract or purchase order to the responsible company submitting an acceptable offer at the lowest price, based on initial quotations.

• The solicitation requires a Preventive Maintenance Service Contract for the New Water Treatment Plant.

• Bidders must complete the required portions of the attached document and submit them.

• Specific requirements are detailed in Section 3 of the solicitation.

• Not explicitly stated, but implied to be a contract or purchase order.

• All queries must be submitted by 17:00 Kathmandu local time on June 22, 2026.

• Quotations are due by 17:00 Kathmandu local time on July 3, 2026. Late or incomplete proposals will not be accepted.

• Submissions must be in English.

• Quotations must be submitted electronically to ktmcontracts@state.gov.

• File format must be MS-Word (2007/2010), MS-Excel (2007/2010), or Adobe Acrobat (pdf).

• File size must not exceed 20MB per file. Larger submissions must be sent in multiple emails, each with files totaling less than 20MB.

• Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal.

• To be considered, quotations must include: SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), additional information required in Section 3, and Proof of SAM Registration.

Pre-Solicitation Notice

This notice announces the upcoming "Preventive Maintenance Service Contract of New Water Treatment Plant at US Embassy Nepal." The contract will cover all necessary managerial, administrative, and direct labor personnel, transportation, tools, instrumentation, equipment, and supplies to ensure the water treatment systems are maintained in optimal operational condition according to manufacturer and U.S. Department of State standards.

• Provide preventive maintenance services for the New Water Treatment Plant.

• Ensure all systems are maintained in optimal operational condition.

• Adhere to manufacturer and U.S. Department of State standards.

• Anticipated performance period: One base year with four one-year option periods.

• Contract type: Firm fixed price.

• Award may be made based on the initial offer without discussion.

• The solicitation is not yet ready for issue; it will be launched on SAM.gov.

• Prospective offerors are encouraged to register in the SAM (System for Award Management) Database prior to submitting quotations/proposals.

• Quotations must be submitted electronically to KTMContracts@state.gov.

• Accepted file formats: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File size limit: 20MB per file. Larger submissions must be sent in separate emails, each under 20MB.

• Not specified in this notice.

• Place of Contract Performance: U.S. Embassy Nepal, 2976 Narayan Gopal Marg., Brahma Cottage, Maharajgunj, Kathmandu-3, Nepal.

• Primary Point of Contact: Albina Collingham (Phone: 00977-1-423-4000, Fax: 00977-1-4007277).

• Secondary Point of Contact: Sanju Gurung (Phone: 00977-1-423-4165, Fax: 00977-1-4007277).