Pneumatic Kairison Maintenance and Repair Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) Portland Health Care System is soliciting proposals for Pneumatic Kairison Maintenance and Repair Services. This Firm-Fixed-Price contract aims to ensure regular maintenance and repair for Aesculap Pneumatic Kairison instruments used in Neurosurgery. This is an Unrestricted acquisition. Proposals are due June 4, 2026, at 9:00 AM PDT.
Scope of Work
The required services include factory-performed preventative maintenance at least twice per year, Kairison sharpening on an as-needed basis (recommended twice annually), and comprehensive minor and major repairs covering shafts, handles, and hoses. All maintenance checks must adhere to industry standards, with a form provided upon completion. The vendor is responsible for supplying all necessary equipment, materials, and labor. Instruments deemed irreparable require formal quotation and approval before replacement.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: A base year from August 21, 2026, to August 20, 2027, with options to extend for up to five total years.
- Estimated Value: $34 Million (estimated ceiling value).
- Set-Aside: Unrestricted.
Submission & Evaluation
- Submission Deadline: June 4, 2026, 9:00 AM PDT.
- Submission Method: Electronic submission via email to Maureen.Sundstrom@va.gov. Multiple emails are permitted if each is under 5MB. Fax or postal mail submissions will not be accepted.
- Evaluation Factors: Price is the primary evaluation factor. Offers must fully meet all Statement of Work requirements and include all items specified in Section E.1 (Submission Instructions) to be considered for price evaluation.
- Key Submission Requirements: Include a Manufacturer Signed Authorization from the OEM (dated within one year), evidence of service capability, technical certifications, a company capability statement, a signed SF1449, and a Price/Cost Schedule.
Additional Notes
FAR clauses 52.212-1, 52.212-3, and 52.212-5 are attached, and FAR 52.212-4 is incorporated by reference. Electronic invoicing is mandatory per VAAR 852.232-72. Contractor employees will have intermittent, escorted access to VA facilities, and no background investigation is required.