Polarizing and Non-polarizing Neutron Mirrors and Wafers Coated with Neutron Absorbers for Nested Mirror Optics

Form / Attachment / Pricing Sheet

This document, Exhibit 2, outlines the "Representation of Limited Rights Data and Restricted Computer Software." It serves as a form for offerors to declare how they will handle specific types of data and software delivery requirements as defined by FAR clauses.

• Data Delivery Requirements: Explains that the solicitation sets forth known delivery requirements for data, and subcontracts may include additional data requirements.
• Rights in Data - General Clause: States that delivered data will be subject to this clause, allowing sellers to withhold limited rights data or restricted computer software and instead provide form, fit, and function data.
• Offeror Representation: Requires offerors to indicate whether:
  • None of the proposed data qualifies as limited rights data or restricted computer software.
  • Some data qualifies, and specifies whether it will be delivered or if only form, fit, and function data will be delivered.
• Identification of Data: Provides space for offerors to identify specific data or software that qualifies as limited rights data or restricted computer software.
• Disclaimer: Notes that the offeror's identification of data status is not final until a subcontract is awarded.
• Signature Block: Includes fields for Offeror, Signature, Printed Name, Title, and Date.

Bidders must carefully review and complete this form to accurately represent their intended handling of proprietary data and software. Failure to correctly identify and represent this information could impact proposal evaluation and future contract performance. It is crucial for bidders to understand the implications of the "Rights in Data - General" clause and how it applies to the data they propose to deliver.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) from Oak Ridge National Laboratory (ORNL) seeks proposals for the procurement of Polarizing and Non-polarizing Neutron Mirrors and Wafers Coated with Neutron Absorbers for Nested Mirror Optics. ORNL, managed by UT-Battelle, LLC, is a US Department of Energy laboratory focused on science and energy research.

• The core deliverable is "Polarizing and Non-polarizing Neutron Mirrors and Wafers Coated with Neutron Absorbers for Nested Mirror Optics."

• Specific technical requirements are detailed in Attachment A (Specification: XGH-TS-20-0002-R00).

• Offerors must adhere to ORNL's Terms and Conditions (Attachment B) and UT-Battelle's Prime Supplemental Flowdown Document (Attachment C).

• Compliance with Representations and Certifications (Attachments D and E) is required.

• Contract Type: Firm Fixed Price.

• Anticipated Subcontract Period of Performance: Award - 09/30/2026.

• Offer Validity Period: 120 days.

• Offers are due by 06/24/2026 at 5:00 p.m. EDT.

• Proposals should be submitted in MS Excel, MS Word, or PDF formats.

• The basis of award is Lowest Price Technically Acceptable (LPTA). Offers will be evaluated for technical acceptability first, then by price.

• Offerors are encouraged to identify and propose alternatives that may offer limited value in consideration of cost or price.

• Specific instructions for proposal preparation, including cost breakdowns (labor, subcontracts, materials, equipment, etc.), are provided.

• Small Business Set-Aside: No.

• NAICS Code: 334516 (Analytical Laboratory Instrument Manufacturing, 1,000 employees).

• Offerors are encouraged to maintain an active registration in SAM.gov.

• The RFP includes several attachments detailing specifications, terms and conditions, representations, and certifications.

• Specific provisions cover rights to technical data, government-furnished property, award of subcontract, brand name or equal items, unbalanced pricing, and conditions affecting the work.

• Delivery terms are FOB Destination - Freight Prepaid to ORNL Facility, Oak Ridge TN.

• International shipment Incoterms are DAP (ORNL Facility - Oak Ridge TN).

Form / Attachment / Pricing Sheet

This document is a specification for the procurement of polarizing and non-polarizing neutron mirrors and wafers coated with neutron absorbers for nested mirror optics. It outlines the technical requirements for the parts to be manufactured and supplied.

• Part Specifications: Details two types of supermirrors (Ni/Ti and Fe/Si) and neutron absorbing wafers.
  • Non-depolarizing Supermirror Ni/Ti: Requires Si wafer substrate (0.2mm ±10 µm thickness), Ni/Ti coating (m=4.0, R_ave=80%), with a 2mm uncoated strip along the edges. Specific sizes and quantities are listed (e.g., 15mm x 34mm, 60 pieces).
  • Polarizing Supermirror Fe/Si: Requires Si wafer substrate (0.2mm ±10 µm thickness), Fe/Ti coating (m=3.0, R_ave=89%), with a 2mm uncoated strip. Specific sizes and quantities are listed (e.g., 60mm x 34mm, 50 pieces).
  • Neutron Absorbing: Requires Si wafer substrate (0.2mm ±10 µm thickness), Gd coating (4 µm thickness), with a 2mm uncoated strip. Specific sizes and quantities are listed (e.g., 20mm x 54mm, 50 pieces).
• Testing: Seller must test neutron mirrors with neutrons to verify quality and performance.
• Lead Time: Maximum of 3 months from contract award to delivery.
• Documentation: All documentation to be submitted electronically in PDF format, including detail design drawings, material certifications, inspections and test results, and a shipping plan.

This specification provides the detailed technical requirements, quantities, and delivery timelines for the neutron mirrors and wafers. Bidders must carefully review these specifications to determine their capability to meet the material, coating, dimensional, testing, and documentation requirements. It also defines the scope of work for the Seller and the acceptance criteria by the Company (UT-Battelle, LLC).

Form / Attachment / Pricing Sheet

This document, "Terms & Conditions – Fixed Price," outlines the standard terms and conditions that apply to fixed-price agreements. It serves as a critical attachment for any solicitation or contract that utilizes these terms.

The document is divided into several parts, covering general provisions applicable to all transactions, specific conditions for work on DOE sites, and requirements for work involving classified information. Key sections include:

• Definitions: Defines terms used throughout the document.
• Dispute Resolution: Outlines the process for resolving claims and disputes.
• Payment and Administration: Details payment terms and how the agreement will be administered.
• Termination: Covers termination for default and for convenience.
• Compliance: Addresses compliance with laws, regulations, and specific requirements like PII protection, environmental, safety, and health (ES&H), and personnel security clearances.
• Government Property: Details the management and use of government-furnished property.
• Incorporation by Reference: Lists various FAR, DEAR, and Company clauses that are incorporated into the agreement.

Bidders must carefully review these terms and conditions to understand their contractual obligations, rights, and responsibilities. Key areas of focus for bidders include:

• Compliance Requirements: Understanding obligations related to laws, safety, security, and data protection.
• Payment Terms: Clarifying payment schedules and processes.
• Termination Clauses: Understanding the conditions under which the agreement can be terminated.
• Scope of Work Implications: How terms like "Changes" and "Suspension of Work" might affect performance.
• Personnel Requirements: Especially those related to working on DOE sites, including security clearances and ES&H protocols.

Failure to understand and comply with these terms can have significant implications for proposal submission and contract performance.

Form / Attachment / Pricing Sheet

This document, "Prime Supplemental Flowdown Document," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders issued under Prime Contract No. DE-AC05-000R22725. It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory's contract with the Department of Energy (DOE) to sellers.

The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE directives. These clauses are applicable based on various thresholds, contract types, and performance locations (e.g., domestic vs. foreign, construction vs. service, commercial vs. non-commercial).

Key areas covered include:

• Restrictions on subcontractor sales to the government
• Anti-kickback procedures
• Limitation on payments to influence federal transactions
• Contractor code of business ethics and conduct
• Prohibition on contracting for certain telecommunications and video surveillance services
• Protection of government's interest when subcontracting with debarred or suspended contractors
• Small business subcontracting plans
• Equal opportunity requirements
• Energy efficiency
• Buy American provisions
• Combating trafficking in persons
• Walsh-Healey Public Contracts Act requirements
• Rights to protected data and intellectual property
• Construction wage rate requirements
• Employment eligibility verification
• Foreign travel
• Nuclear materials handling
• Information technology security
• Workplace substance abuse programs

Potential bidders must review this document to understand the mandatory flow-down clauses and conditions that will apply to their subcontracts or purchase orders if they are awarded a contract under the prime contract. This includes understanding compliance requirements, reporting obligations, and specific prohibitions or restrictions that may impact their ability to perform or their pricing. The applicability of many clauses is dependent on the contract value and nature of the work, requiring careful review to determine which clauses are relevant to a specific bid.

Form / Attachment / Pricing Sheet

This document, "Annual Representations and Certifications - International," is a mandatory form for offerors whose performance is outside the United States and who will not recruit employees in the United States for the subcontract. It requires the offeror to provide specific certifications and disclosures related to various aspects of their business and compliance with federal regulations.

• Offeror Information: Legal business name, Doing Business As (if applicable), Physical Address, DUNS Number, Parent DUNS Number.
• Type of Organization: Selection of the offeror's organizational structure (e.g., Foreign, Corporation, Government).
• Anti-Kickback Certification: Assurance that no kickbacks have been provided or solicited.
• Buy American Act: Certification regarding domestic vs. foreign end products, applicable if the offer exceeds $15,000 and the item is for use in the United States.
• Child Labor Certification: Certification regarding the absence of forced or indentured child labor in the production of listed end products.
• Export Control: Representation on whether furnished items are Trigger List Items, Military/Space Items, or Dual Use Items.
• Payments to Influence Federal Transactions: Certification regarding the non-payment of Federal appropriated funds to influence Federal transactions (applicable if offer exceeds $200,000).
• Responsibility Matters: Certifications regarding debarment, suspension, convictions, delinquent Federal taxes, and contract terminations for default.
• Combating Trafficking in Persons: Compliance requirements for offers exceeding $700,000.
• Prohibition on Certain Telecommunications and Video Surveillance: Representation on the non-use of prohibited equipment or services.
• Conflict of Interest Certification: Disclosure and certification regarding organizational or personal conflicts of interest (applicable if offer is for services and exceeds $15,000).

This document is critical for any bidder responding to an opportunity where this form is required. It outlines essential compliance requirements and certifications that must be accurately completed and submitted with the offer. Failure to provide accurate information or complete the form as required may impact the offeror's responsibility determination and the award of the subcontract.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their response to a solicitation. It requires the offeror to make specific representations and certifications regarding their business status, compliance with various regulations, and other relevant factors.

• Type of Organization: Offeror must specify their organizational type.
• Export Control: Representations regarding whether furnished items are Trigger List Items, Military/Space Items, or Dual Use Items.
• Buy American Act: Certification regarding the origin of end products and components.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Telecommunications Equipment: Representation concerning the use of covered telecommunications equipment or services.
• Conflict of Interest: Certification regarding the absence of organizational or personal conflicts of interest, or disclosure of any such conflicts.
• Payments to Influence Federal Transactions: Certification regarding payments made to influence federal transactions.
• Employee Concerns Program: Notification and certification of compliance with employee concerns and differing professional opinion processes.
• Business Size Certification: Offeror must certify their business size status (small, veteran-owned, 8(a), etc.) in accordance with the specified NAICS code and size standard.

Completing this form accurately is a mandatory requirement for submitting a compliant offer. Bidders must carefully review each section and provide truthful representations and certifications. Failure to do so may result in disqualification or other penalties. The information provided here impacts eligibility and evaluation, particularly concerning business size, origin of goods, and compliance with federal regulations.