Polysomnography Sleep and Home Studies for Quentin N Burdick Memorial Health Care Facility in Belcourt, ND

Amendment / Modification

• Extends the closing date for offers to April 28, 2026, at 12:00 PM CT.

• Clarifies the scope of services to include Polysomnography sleep and home studies for the respiratory department at the Quentin N. Burdick Memorial Health Care Facility in Belcourt, ND.

• Defines the contract structure as one (1) base year and four (4) one-year option periods.

• Details the services per period: Base Year (70 Polysomnography Sleep Studies & 130 Home Sleep Tests), Option Period One (70 Polysomnography Sleep Studies & 130 Home Sleep Tests), Option Period Two (70 Polysomnography Sleep Studies & 130 Home Sleep Tests), Option Period Three (70 Polysomnography Sleep Studies & 130 Home Sleep Tests), and Option Period Four (70 Polysomnography Sleep Studies & 130 Home Sleep Tests).

• Closing date for offers.

• Description of services and contract period structure.

• The deadline for submitting offers has been extended to April 28, 2026.

Amendment / Modification

This amendment addresses vendor questions and provides clarifications regarding the solicitation.

• Hardware Manufacturer Preference: The government has no preferred manufacturer for in-lab sleep study equipment, but any proposed hardware must have FDA approval.
• Scheduling Responsibility: Contractor staff will be responsible for scheduling all in-lab and home sleep studies. This clarifies a previous ambiguity where it was implied hospital staff might be responsible for scheduling bed reservations for sleep studies.

No changes to proposal deadlines or submission requirements are indicated by this amendment. Bidders should incorporate these clarifications into their understanding of the requirements, particularly regarding personnel responsibilities for scheduling.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the sleep study opportunity.

• Overnight Sleep Study Rooms: Two rooms are currently dedicated to overnight sleep studies, provided the hospital is not on diversion.
• Electronic Medical Record (EMR): The current EMR system is 'HER', and its continued use is required.
• Patient Scheduling & Waitlist: The sleep contractor is responsible for patient scheduling and contacting patients for last-minute cancellations or no-shows. The hospital staff are unavailable for these tasks during the required hours. A waitlist is not maintained by the hospital.
• Sleep System/Equipment: A 5 or 7 channel system/equipment is preferred.
• Provider for Consults/Follow-ups: Each patient has their own provider for follow-ups. It is implied this provider may remain the same regardless of the selected contractor.
• Sleep Study Interpretations: The selected contractor's MD is responsible for reading and interpreting sleep studies.

These clarifications provide specific details on operational aspects, equipment preferences, and contractor responsibilities, which may influence bidder proposals and pricing.

Solicitation / RFP / RFQ

This solicitation seeks proposals for polysomnography sleep and home studies for the respiratory department at the Quentin N. Burdick Memorial Health Care Facility in Belcourt, North Dakota. The facility serves the Native American population on the Turtle Mountain Indian reservation and is also known as the Belcourt Indian Health Service Hospital.

• Provision of polysomnography testing or sleep studies.

• Provision of ancillary equipment required for testing and analysis.

• Provision of qualified personnel (Respiratory Therapists or Polysomnography technicians) meeting hospital and regulatory standards.

• Maintenance and provision of necessary equipment for multi-channel polysomnography sleep studies and nasal CPAP equipment.

• Provision of all necessary supplies.

• Maintenance of all patient records and provision of written reports.

• Participation in quality improvement initiatives.

• Inservice training for medical and nursing staff upon request.

• Contract type: Fixed-price, non-personal service contract.

• Period of Performance: Includes a one (1) year base period and four (4) one-year option periods.

  • Base Year: 03/23/2026 to 03/22/2027
  • Option Period One (1): 03/23/2027 to 03/22/2028
  • Option Period Two (2): 03/23/2028 to 03/22/2029
  • Option Period Three (3): 03/23/2029 to 03/22/2030
  • Option Period Four (4): 03/23/2030 to 03/22/2031

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: 04/07/2026 at 1200 CT.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30. The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-5 by reference, with addenda.

• Evaluation Criteria: Not detailed in the provided pages.

• NAICS Code: 621498

• Size Standard: $25.5 Million

• Set-Aside: 100.00% for Small Business.

• Offerors must be registered in the System for Award Management (SAM) to be awarded the purchase order.

• Unique Entity ID (UEI) is required.

• General Liability and Property Damage Insurance is required with minimum limits of $1,000,000.00 per occurrence and $3,000,000.00 aggregate.

• The document includes detailed Service Contract Act wage determination information.