PORTABLE LATHE (SOLE SOURCE)

Solicitation / RFP / RFQ

This solicitation is for a PORTABLE LATHE AND BORING MACHINE, to be procured by DLA MARITIME - PUGET SOUND. The acquisition is set aside for Small Business.

• The core requirement is for a "PORTABLE LATHE AND BORING MACHINE" (PN TU400-1000, MFR SERCO).

• The solicitation includes requirements for:

  • Commercial Off-The-Shelf (COTS) Manuals and associated supplemental data for operation, maintenance, and repair.
  • Warranty performance reports and terms and conditions.
  • On-site training covering maintenance and operation of the machine (1) SERCO TU400, 3 days (7 hours/day).

• Unique item identification is required for items where the Government's unit acquisition cost is $5,000 or more, or for items identified in the schedule.

• The contract is anticipated to be a Firm Fixed Price arrangement.

• The period of performance is indicated as ending in November 2025.

• Offer Due Date: 13 May 2026, 08:00 AM.

• Proposals will be evaluated based on Technical, Price, and Past Performance. Award will be made to the technically acceptable quote/offer that is most advantageous to the Government.

• Technical acceptability requires meeting or exceeding specifications, delivery requirements, and other terms and conditions.

• Past performance will be evaluated using information from PPIRS-SR and other sources.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 333517, Size Standard: 500 employees.

• Offerors must be registered in the System for Award Management (SAM).

• Payment will be made via Wide Area Work Flow (WAWF).

• Contractors will require a Defense Biometric Identification System (DBIDS) credential for base access.

• Specific clauses regarding packaging, marking, and delivery are included (e.g., ASTM-D-3951, MIL-STD-129).

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, cybersecurity, and supply chain security.

Justification for Sole Source

This document justifies a sole source procurement for one (1) Portable Lathe and Boring Machine, specifically the SERCO TU400, from PROTEM USA LLC. The justification is based on the need for compatibility with existing systems and the unique characteristics of the machine that limit availability to a single source.

• Item: One (1) Portable Lathe and Boring Machine, SERCO TU400.

• Machining Accuracy: Precision of 0.0004-in with a surface finish of 32 to 500 uin, essential for successful shipboard repairs.

• Compatibility: Must be compatible with existing systems, coordinating, connecting, or interfacing with the current Shop 31B setup which uses a SERCO TU600.

• Space Constraints: A smaller unit is desired to fit into confined spaces shipboard.

• Interchangeability: All tooling for these units must be interchangeable.

• Estimated Cost: Between $15K-$350K.

• Manufacturer: SERCO

• Dealer/Rep: PROTEM USA LLC

• Delivery: Required delivery date is not specified in the provided text, but a date of 10/16/2025 is associated with the Contracting Officer Signature.

This document is a justification for a sole source purchase, indicating that full and open competition is precluded. No proposal submission or evaluation criteria are applicable in this context.

This procurement is restricted to a sole source due to specific requirements and is not subject to set-aside.

• The justification cites the reliability, accuracy, and precision of SERCO machines as supporting information for the sole-source buy.
• The document is signed by Anthony Dominguez Rico (Machinist Journeyman) and the Contracting Officer, DLA Weapons Support Puget Sound.

Solicitation / RFP / RFQ

This specification outlines the Government's minimum needs for a Portable Lathe and Boring Machine, specifically the SERCO TU400-1000 model or an equivalent from PROTEM USA LLC. The scope includes the delivery and training of the equipment. The Government intends for a single primary contractor to be awarded this contract and be responsible for all work detailed in this specification.

• Equipment: One (1) SERCO TU400-1000 Portable Lathe with pneumatic drive, or equivalent, capable of specific surface finishes (Stock, Spiral Serrated, Cold Water, Concentric Serrated, Smooth).

• Technical Features: Specific machining and clamping diameters, radial and axial stroke/auto-feed rates, automatic rapid return, motor specifications, air pressure/consumption, and manual/automatic feed adjustments.

• Components: Includes tool holder, insert holder, carbide insert, comparator, columns, dowel pins, packing transport box, cutting inserts, clamping system, chain clamping device, machining device (RTJ groove), kit for 45 conical machining, and IUID tag.

• Training: Three (3) days of on-site training by a qualified representative is required within five (5) working days of delivery.

• Documentation: Two (2) hard copies of the manufacturer's standard Operation, Maintenance, and Repair Manuals, and two (2) hard copies of the manufacturer's standard Warranty Statement.

• Period of Performance: All equipment, goods, and services must be completed within 90 days post contract award.

• Warranty: One year or manufacturer's standard warranty, whichever is greater, commencing from the date of acceptance.

• Response Requirements: Submittals must include descriptive literature, brochures, assembly sketches, tooling sketches, statements of compliance, and performance statements.

• Inspection: Basic performance tests are required prior to shipment. The Government reserves the right to witness these tests. Inspection and testing at destination will also occur.

• Not explicitly stated in this document.

• Hazardous Material Control: Contractor must submit a CHMI Log and SDSs. Prohibited materials include lead, chromium, mercury, phenols, trichloroethylene, chlorofluorocarbons, halon, PCBs, asbestos, silica sand, Class I and II ODS, radioactive materials, and chemicals listed in 40 CFR 355.50 Appendix B.

• Hazardous Waste Control: Government determines if waste is hazardous. A WIS will be completed for each hazardous waste. A certified individual must be present during hazardous waste production.

• Non-Hazardous Waste Disposal: Contractor is responsible for disposal.

• Environmental Conditions: Equipment must operate in a non-air-conditioned manufacturing building with temperatures from 20-110°F and up to 100% non-condensing humidity.

• Compressed Air: 90 psi gage and 100 cfm nominal required; excess capacity must be provided by the system. Regulators and filters are required.

• Asbestos: No asbestos products/materials are allowed.

• Painting: Surfaces must be painted with a wear-resistant finish; lead or chromium base paints are prohibited.

• Plates: "Caution" or "Warning" plates and an identification plate are required.

• Graduations: Measuring and indicating devices must be graduated in inch/pound or both.

• Delivery: Contractor is responsible for material transportation. No shredded paper, office scrap, or wax paper is allowed for packing material.

• General Notes: Response must show proposed design meets specifications. Contractor must comply with all applicable Federal, state, and local laws, codes, ordinances, and regulations.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for "Commercial Off-The-Shelf (COTS) Manuals And Associated Supplemental Data" related to the "Portable Lathe and Boring Machine" (Project # 395-320). It specifies the requirements for delivering these manuals.

• Data Item Number: A001
• Title: Commercial Off-The-Shelf (COTS) Manuals And Associated Supplemental Data
• Subtitle: Operation, Maintenance, and Repair Manuals
• Authority: DI-TMSS-80257C NOTICE 1
• Frequency: ONE/R (One-time delivery)
• Distribution: Statement D (Distribution authorized to DoD and DoD contractors only. Other U.S. requests shall be referred to COMNAVSEASYSCOM).
• Delivery: Manuals shall be delivered with the equipment or at the time of installation/training.
• Manual Content: Two (2) hard copies of manufacturer's standard Operation, Maintenance, and Repair Manuals in durable three-ring binders. Manuals must include mechanical and electrical schematics, discrete component/block diagrams, wiring diagrams, system electrical interface documents, and drawings for the specific model. Information must reflect the "as built" configuration and be adequate for troubleshooting and repair by journeymen level personnel. Manuals must be in English and imperial units of measure.
• Additional Requirement: Contractor shall provide a list of recommended consumable spare parts and possible sources for procurement.

This CDRL details the specific documentation requirements for the COTS manuals associated with the Portable Lathe and Boring Machine. Bidders must ensure they can meet these requirements for manual content, format, and delivery as part of their proposal preparation and contract fulfillment.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a Portable Lathe and Boring Machine, Project #395-320. It details the specific capabilities, features, and included items required for the machine.

• Machine Type: Portable Lathe and Boring Machine (Protem USA LLC, Serco Portable Lathe, Model #TU400-1000).
• Surface Finish Capabilities: Pneumatic drive capable of various finishes including Stock Finish, Spiral Serrated Finish, Cold Water Finish, Concentric Serrated Finish, and Smooth Finish.
• Technical Specifications:
  • Machining diameter: 0 to 15.7"
  • Clamping diameter: 8.6" to 16.9"
  • Radial stroke: 1.6"
  • Axial stroke: 3.94"
  • Auto-feed rates and rapid return specifications.
  • Motor power and speed details.
  • Working air pressure (73-102 psi Max) and air consumption (53 cfm).
  • Precision for concentricity and parallelism (0.0004").
  • Roughness achievable (Ra 32 to 500 μin).
• Included Components & Accessories:
  • 3 fixing arms.
  • Tool holder, insert holder, and carbide insert.
  • Comparator, columns, and dowel pins.
  • Packing transport box.
  • Sets of cutting inserts (specific part numbers and quantities provided).
  • System of clamping on dowel pin bores.
  • Chain Clamping Device.
  • Machining device for RTJ groove with 30° capacity.
  • Kit for 45 conical machining.
  • Packing transport box for RTJ-series.
  • Item Unique Identification (IUID) tag per MIL-STD-130.
• Training: 3 Days On-site Training.

This document is critical for bidders to understand the precise technical specifications and required components for the Portable Lathe and Boring Machine. It defines the minimum acceptable capabilities and features, directly impacting the type of equipment that can be proposed and the overall cost of the bid.

Form / Attachment / Pricing Sheet

This document, "Attachment A, Site Specific Requirements," outlines safety information and procedures required for any work performed at the Trident Refit Facility (TRFB), Bangor. It details applicable documents, general requirements, hazardous material and waste control, installation/removal procedures, safety compliance, and work site information.

• Applicable Documents: Lists numerous standards and regulations from organizations like NFPA, CFR, ASME, ASTM, and military standards that contractors must adhere to.
• General Requirements: Covers mutual understanding meetings, outage procedures, PCB certification, and Hazardous Material (HM) control, including the submission of a Contractor Hazardous Material Inventory (CHMI) Form and Safety Data Sheets (SDS). It also specifies prohibited HM.
• Hazardous Waste (HW) Control: Outlines procedures for determining, labeling, and disposing of hazardous and non-hazardous waste, with TRFB owning all generated HW.
• Installation/Removal: Details requirements for foundations, structural concrete, excavation, drilling, building columns, and internal combustion engine operation, emphasizing safety and environmental compliance.
• Environmental & Safety Compliance: Mandates adherence to all Federal, State, and local regulations, including specific requirements for OSHA standards, noise emissions, personal protective equipment (PPE), energy control (lockout/tagout), and accident reporting.
• Work Site Information: Provides details on regular working hours, holidays, prohibited items (weapons, alcohol, marijuana), restricted colors, radio restrictions, electronic device usage (including photography/recording), and shelter-in-place procedures.

This document is critical for any bidder planning to perform work at TRFB, Bangor. It establishes the comprehensive safety, environmental, and operational requirements that must be incorporated into proposals and followed during contract performance. Bidders must review these requirements to understand the full scope of compliance obligations, potential costs associated with safety measures, waste disposal, and site access procedures. Failure to comply can lead to fines, suspension of operations, or denial of access.

Form / Attachment / Pricing Sheet

This document, DD Form 1423-1, is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor. It details the "Warranty Performance Report" and "Warranty Terms and Conditions" for Contract Line Item Number (CLIN) 0003, related to a "Portable Lathe and Boring Machine."

• Data Item Number: B001
• Title: Warranty Performance Report
• Subtitle: Warranty Terms and Conditions
• Authority: DI-SESS-81639A
• Frequency: One-time delivery, with the first submission due at the time of equipment delivery or installation/training.
• Distribution: Statement D (DoD and DoD contractors only).
• Notes: The equipment must include two (2) hard copies of the manufacturer's standard Warranty Statement. The warranty period is one year or the manufacturer's standard warranty, whichever is greater, commencing from the date of acceptance. All warranty work must be provided by a factory-authorized distributor. The contract terms and conditions take precedence over the manufacturer's warranty in case of conflict.

This form outlines the specific warranty documentation and terms required for the "Portable Lathe and Boring Machine." Bidders need to understand these requirements to ensure their proposals include the correct warranty information and that they can meet the specified warranty period and service provisions.