Portable Toilet Rental for the Bolar Mountain Recreation Area

Solicitation / RFP / RFQ

This solicitation is for the rental of portable toilets for the Bolar Mountain Recreation Area. The government intends to award a firm-fixed-price requirement contract with one base year and two option years, not to exceed three years in total duration. The award is anticipated by May 1st, 2026, to coincide with the start of the recreation season.

• Portable toilet rental services for the Bolar Mountain Recreation Area.

• Period of Performance: May 15 – September 9th annually.

• The contract includes a base period and two possible option years.

• Contract Type: Firm-fixed-price requirement contract.

• Period of Performance: Base year (05/01/2026 to 09/09/2026), with two potential option years (05/01/2027 to 09/09/2027 and 05/01/2028 to 09/09/2028).

• Total duration not to exceed five (3) years.

• Offer Due Date: March 24, 2026, at 1500 CD (Central Time).

• Questions due no later than March 23, 2026, at 12:00 PM Central Time, via email to melody.flores@usda.gov.

• Offerors must submit pricing for all items to be considered responsive.

• Evaluation will be based on Technical Approach, Price (fair and reasonable), and Past Performance.

• Offerors must hold prices for 90 calendar days from the offer due date.

• The acquisition is set aside for Small Business.

• NAICS Code: 562991 (Septic Tank and Related Services), Size Standard: $9 Million.

• The solicitation incorporates various FAR clauses and provisions by reference, including those related to commercial products and services, small business concerns, and contract closeout.

• A Statement of Requirement (Attachment #1 SOW/SOI) details the specific requirements.

• The document also outlines the USDA Ombudsman Program for Agency Protests.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide portable toilet rental services for the Bolar Mountain Recreation Area.

• Delivery of portable toilets to three locations: Sugar Ridge Campground, Campground 1, and Bolar Mountain Beach.

• Specific quantities and types of toilets required at each location:

  • Sugar Ridge Campground: 1 Handicap accessible toilet, 1 Regular toilet.
  • Campground 1: 1 Handicap accessible toilet, 1 Regular toilet.
  • Bolar Mountain Beach: 1 Handicap accessible toilet, 1 Regular toilet.

• Service includes cleaning, restocking toilet paper, pumping units, and recharging with smell-reducing chemicals, at a minimum of once per week.

• Repair or replacement of damaged or non-functional units within one week of damage report.

• Delivery by May 15th, 2026.

• Pick-up by September 9th, 2026.

• The document also outlines potential option years for performance: 05/01/2027-09/08/2027 and 05/01/2028-09/06/2028.

• The Forest Service will not be responsible for damage or theft during the contract duration.

• The attached "Schedule of Items" details quantities (QTY (3) for both standard and handicap units per month) and delivery fees for the base year and option years.

Form / Attachment / Pricing Sheet

This document is a map illustrating the proposed placement of toilets for an opportunity. It details specific locations and the number of standard and handicap units at each site.

• Sugan Ridge Campground: 1 Standard and 1 Handicap unit.
• Denmar Campground: 1 Standard and 1 Handicap unit.
• Bolar Mountain Beach: 1 Standard and 1 Handicap unit.

This map is crucial for understanding the physical scope and requirements related to sanitation facilities for the opportunity. Bidders should use this information to plan for installation, maintenance, or any other services related to these toilet placements.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations performing work under a federal contract in specific geographic areas.

• Wage Determination Number: 2015-4337, Revision No.: 32
• Area: Virginia Counties of Alleghany, Bath, Highland, Rockbridge
• Occupational Listings: Includes a comprehensive list of job titles (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.) with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare at $5.55 per hour (or $222.00/week or $962.00/month) and Health & Welfare under Executive Order 13706 at $5.09 per hour (or $203.60/week or $882.27/month).
• Paid Sick Leave: Details requirements under Executive Order 13706, providing 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually.
• Vacation: Outlines paid vacation accrual based on years of service (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years).
• Holidays: Lists a minimum of eleven paid holidays per year.
• Hazardous Pay Differential: Specifies an 8% differential for high-hazard work (ordnance, explosives) and a 4% differential for low-hazard work involving ordnance/explosives.
• Uniform Allowance: Details requirements for providing uniforms and reimbursement for cleaning/maintenance.
• Conformance Process: Explains the process for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is critical for bidders responding to solicitations that require services covered by the Service Contract Act within the specified Virginia counties. It establishes the minimum labor costs (wages and benefits) that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these minimums. The document also outlines specific worker protections, such as paid sick leave and holiday pay, which must be incorporated into contract performance.