Portable Toilets and Service - Lake Tahoe Basin Management Unit

Solicitation / RFP / RFQ

This solicitation is for the rental and servicing (cleaning) of portable restrooms and hand washing stations for the USDA Forest Service, Lake Tahoe Basin Management Unit (LTBMU).

• Establishment of multiple portable restroom units.

• Provision of one hand washing station.

• Servicing (cleaning) of all units twice weekly.

• Period of Performance: May 21, 2026, to October 31, 2026.

• Offer Due Date: April 10, 2026, at 12:00 PM Pacific Time.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda.

• Not specified in the provided document excerpt.

• The North American Industry Classification Standard (NAICS) code is 562991 with a size standard of $9 million.

• Payment will be made by USDA-FS CSA SOUTHWEST 1.

• Invoices should be submitted to the address in Block 18a unless otherwise specified.

Solicitation / RFP / RFQ

This solicitation is for the rental and servicing (cleaning) of portable restrooms and one hand washing station for the Lake Tahoe Basin Management Unit (LTBMU). The contractor will be responsible for providing these services, including the removal of refuse from vault toilets on National Forest System lands.

• Rental of portable restrooms.

• Rental of one hand washing station.

• Servicing (cleaning) of portable restrooms and hand washing stations, twice weekly.

• Removal of refuse from vault toilets.

• Award Type: Firm-fixed price.

• Number of Awards: One award anticipated.

• Period of Performance: Not explicitly stated, but includes references to clauses with dates up to Nov 2025.

• Submission: Contractors must submit pricing for all items to be considered responsive.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on the following:

  • Price: Offerors must include quantity price discounts and prompt payment discounts. Quotations will be evaluated for fairness and reasonableness.
  • Technical Acceptability: Evaluated as "acceptable" or "unacceptable" based on the offeror's ability to provide a sound and compliant approach. A simple statement of capabilities is insufficient; offerors must detail how they will accomplish SOW/PWS requirements.
  • Past Performance: Will be evaluated using "Acceptable," "Neutral," or "Unacceptable" ratings based on prior contract performance.

• Evaluation Method: Lowest price technically acceptable criteria. Only the lowest priced offer will be evaluated for Technical Acceptability first. If not acceptable, the process continues with the next lowest priced offer.

• Offer Acceptance: Offerors must hold prices firm for 90 calendar days from the offer receipt date.

• Notice of Total Small Business Aside (52.219-6) is applicable.

• The solicitation incorporates numerous FAR and AGAR clauses and provisions by reference. Full text is available upon request or electronically.

• Key attachments referenced include: Schedule of Items, Statement of Work, Portable Toilets Location Map, and Wage Determination.

• Questions are due by November 15, 2025, 12:00 PM Pacific Time, and should be emailed to paula.sales@usda.gov.

• The Service Contract Labor Standards may apply. Wage determinations for El Dorado County, CA are attached, with provisions for requesting additional determinations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a contract for the rental and servicing of portable restrooms and hand washing stations for the Lake Tahoe Basin Management Unit (LTBMU).

• Provide and service portable restrooms and one hand washing station per rental.

• Service includes rental, delivery, pumping, cleaning, and restocking.

• All services must be performed within the requirements and specifications outlined.

• Any refuse from vault toilets must be removed from National Forest System lands.

• Contractor is responsible for all equipment, supplies, transportation, labor, and supervision.

• Cleaning and restocking services are required twice a week for portable restrooms (Mondays and Fridays) and once a week for hand washing stations.

• Start Date: May 21st, 2026

• Period of Performance: May 21st, 2026 – November 15, 2026

• Locations: Within the Lake Tahoe Basin Management Unit (LTBMU), in both Developed and Dispersed recreation areas.

• Delivery of units is scheduled for Thursday, May 21st, 2026. Coordinate with COR for actual locations prior to delivery.

• Waste removal for portable toilets occurs twice a week (Mondays and Fridays, 0600-1800). Waste removal for hand washing stations occurs once a week.

• Contractor must provide evidence of Worker's Compensation Insurance.

• All supplies, materials, tools, and equipment must meet State and Federal EPA requirements, be identifiable, and environmentally safe.

• Specific procedures for servicing portable restrooms and hand washing stations are detailed, including pumping, cleaning, restocking, and waste disposal.

• Contractor must clean debris in, on, or around toilet buildings resulting from waste removal activities, including a 15-foot radius around exterior walls and 10 feet from suction hose sides.

• Seats and floors of all toilets must be washed after each pumping.

• Trash removed from portables shall not be placed in Forest garbage cans/bins and must be properly disposed of at the facility receiving sewage waste.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled 'Attachment 2 Schedule of Items.xlsx' that details the specific items, quantities, types, and rental periods for portable toilets required for the LTBMU 2026 contract. It serves as a schedule of requirements for potential bidders.

• Item Number: Sequential listing of distinct rental needs.
• Location: Specific areas where portable toilets are required.
• QTY/Type of Toilet Rental: Specifies the number and type of units (Standard, ADA, Hand Washing Station).
• Containment Tray: Indicates if a containment tray is needed for each unit.
• Dates Needed: The period of performance for each rental item, primarily from May 21 to October 31, with some exceptions.

This schedule is crucial for bidders to understand the scope and scale of the portable toilet rental services required. It outlines the exact locations, types of units (including ADA-compliant), quantities, and rental durations. Bidders will use this information to calculate their pricing and ensure they can meet the specified logistical and service requirements for each location and period.

Form / Attachment / Pricing Sheet

This document is a map illustrating the locations of portable toilets within the USFS LTBMU (Lake Tahoe Basin Management Unit).

• The map displays seven numbered locations with corresponding names and geographic coordinates (longitude and latitude).
• Locations include:
  1. 64 Acres Riverside
  2. Eagle Falls
  3. Taylor Creek Visitor Center
  4. Tallac Point
  5. Heritage Way/Tallac Historic
  6. Meyers Work Center
  7. Chimney Beach Parking Lot
• A legend clearly identifies each numbered location.
• The map includes topographical features, roads, and bodies of water for context.

This attachment provides specific location information that may be critical for bidders responding to opportunities involving the servicing, maintenance, or placement of portable toilets within the USFS LTBMU. It helps in understanding the geographical scope and specific sites requiring attention.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (Wage Determination No.: 2015-5631, Revision No.: 26) for the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in the specified geographic area.

• Geographic Area: California Counties of El Dorado, Placer, Sacramento, Yolo.
• Occupational Listings: Includes a comprehensive list of occupations categorized by general areas (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.).
• Wage Rates: Specifies the minimum hourly wage rate for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits mentioned include:
  • Health & Welfare: $5.55 per hour (or $222.00/week or $962.00/month).
  • Health & Welfare EO 13706: $5.09 per hour (or $203.60/week or $882.27/month).
  • Vacation: 2 weeks paid after 1 year, 3 weeks after 5 years, 4 weeks after 15 years.
  • Holidays: A minimum of eleven paid holidays per year.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Conformance Process: Outlines the process for classifying and determining wage rates for occupations not explicitly listed in the determination.

Bidders must use this wage determination to ensure they are proposing wages and benefits that meet or exceed the minimum requirements for all covered employees working on the contract within the specified geographic area. Failure to comply can lead to violations and penalties. This document is critical for accurate cost estimation and proposal development.