Post Bujumbura requires services of a qualified fuel system contractor to supply, install and commission fuel tank level monitoring and control system for the two containerized generators
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, Embassy Bujumbura, is soliciting proposals from qualified fuel system contractors to supply, install, and commission a fuel tank level monitoring and control system for two containerized generators in Bujumbura, Burundi. This system will control the filling of 1800-liter day tanks and provide critical level monitoring. Quotes are due by April 22, 2026, at 10:00 AM Bujumbura time.
Scope of Work
The contractor will be responsible for:
- Supply and installation of stainless steel magnetic level sensors in two 1800-liter day tanks, capable of detecting High High (overfill), High (normal fill), Low (low level), and Low Low (dry tank) levels.
- Installation of a PLC-based control panel to monitor tank levels and control existing pumps for refilling, including audible and visual alarms for critical levels.
- Installation of black fuel piping (Schedule 40 black iron pipe) to connect existing day tanks to exterior day tanks, ensuring proper support, corrosion protection, and wall penetrations with sleeves.
- Performing pressure testing with air or nitrogen and a bubble test to ensure leak-free installation.
- Ensuring all installation complies with local building codes and the National Fuel Gas Code.
Contract Details
- Opportunity Type: Solicitation
- Product/Service Code: N029 (Installation Of Equipment: Engine Accessories)
- Set-Aside: None specified.
- Eligibility: Interested vendors must be registered in SAM and be NDAA 899 compliant on the submission date.
Submission & Evaluation
- Submission Method: Electronically to BujProcurement@state.gov.
- Subject Line: "Quotation Enclosed, 19BY7026Q0005". Failure to comply will result in rejection.
- Quotation Content: Must be detailed, itemized, and include supply, delivery, performance, and installation specifics. Prices must include VAT (if applicable) shown separately.
- Technical Offer: Should include company physical address, profile, website, salient characteristics of items/services, and manufacturer part numbers.
- Delivery Lead-Time: Must be specified after receiving an order.
- Questions: Submit to BujProcurement@state.gov with the subject "Question (s) to requirement # 19BY7026Q0005" no later than 10 calendar days prior to the closing date. Responses will be issued at least 7 days before closing.
- Required Documents: A Project Safety Plan must be submitted as part of the proposal.
Place of Performance
The work will be performed at the NEC Transformer Yard, 50 AV DES ETATS UNIS, Bujumbura, Burundi.
Special Requirements
The contractor must provide a full-time project manager, adhere to COR instructions, provide adequate PPE, and obtain prior authorization for any subcontracting. The contractor must follow all U.S. Embassy security and safety requirements, with movement restricted to the project area. The U.S. Embassy will furnish water, power, and storage areas.