Post-Deployment Yellow Ribbon 144 TC

Solicitation / RFP / RFQ

This is a "Combined Synopsis Solicitation" for commercial products/services, issued as a Request for Quotation (RFQ) under number W911YN26QA006. It constitutes the only RFQ, and a written solicitation will not be issued. The procurement is for lodging and catered meals for a "Post-Deployment Yellow Ribbon Event for 144TC".

• CLIN 0001: Catering: Responsibility of the contractor to ensure all requested requirements are met. Event space catering services will be secured by the contractor with oversight from the Yellow Ribbon POC as prescribed in the attached Performance Work Statement (PWS). Pricing Arrangement: Firm Fixed Price.

• CLIN 0002: Lodging: Responsibility of the contractor to ensure all requested requirements are met. Specifically, 25 rooms for the night of Saturday, March 28, 2026, and 25 rooms for the night of Sunday, March 29, 2026. Event Lodging will be secured by the contractor with oversight from the Yellow Ribbon POC as prescribed in the attached PWS. Pricing Arrangement: Firm Fixed Price.

• Contract Type: Not explicitly stated, but pricing arrangement is Firm Fixed Price for both CLINs.

• Period of Performance:

  • CLIN 0001 (Catering): Not explicitly stated, but implied to be around the lodging dates.
  • CLIN 0002 (Lodging): From March 28, 2026, to March 29, 2026.

• Estimated Value: Not stated.

• Response Date: February 13, 2026, at 5:00 p.m. (EST).

• Submission Instructions: Quotes must be submitted electronically to the Contract Specialist.

• Evaluation Criteria: Award will be made based on price alone. All pricing must be completed using the Contract Line-Item Number (CLIN) structure. The agency will evaluate the apparent lowest-price quote for acceptability to the PWS, confirming it conforms to solicitation requirements. If the lowest-price offer is unacceptable, the next lowest price offer will be considered. This acquisition uses Simplified acquisition procedures (FAR 13) and is considered commercial (FAR 12).

• Small Business Set-Aside: 100%

• NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels / Applicable Size Standard is $40M

• Product or Service Code (PSC): V231 – Lodging & Catered Meal

• This RFQ document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2025-06 (01 October 2025).

• Offerors must include a completed copy of FAR 52.212-3 Alt I, Offeror Representations and Certifications-Commercial Products and Commercial Services with their quote.

• FAR 52.212-4 and FAR 52.212-5 (Commercial Products and Commercial Services) apply.

• The contracting office is USPFO, 189 Marine Street, St. Augustine, FL 32085-1008.

• Government Point of Contact: Robert Glanowski, robert.j.glanowski.civ@army.mil, 904-823-0555.

Statement of Work (SOW) / Performance Work Statement (PWS)

To conduct and complete the requirements for the 144 TC post-deployment Yellow Ribbon Event.

• Provide catering services for approximately 220 guests.
• Provide lodging accommodations for event attendees.
• Ensure all requested requirements are met, with oversight from the Yellow Ribbon POC.
• Provide an on-site representative from the contracting agency.

Catering (CLIN 0001):

• Buffet-style hot lunch served from 12:00 PM to 2:00 PM on 29 March 2026.
• Drink refreshments available until 4:00 PM.
• Buffet must include: one salad (with two dressings), one main entrée (beef and chicken options), two side items (one vegetable, one starch), and bread/rolls.
• Beverages: lemonade, iced tea, hot tea, water.
• Prohibited items: 'fast food' items, 'cold items', 'box lunches'.
• Food must avoid common allergens and clearly label them.
• Catering services include set-up and clean-up.
• Non-paper products for flatware, plates, and condiments (except for 'to-go' cups).
• Delivery ready for service at 12:00 PM on 29 March 2026.

Lodging (CLIN 0002):

• Accommodations within 10 miles of St. Anastasia Catholic Church, St. Augustine, FL.

• 25 rooms for Saturday, 28 March 2026.

• 25 rooms for Sunday, 29 March 2026.

• Facilities must meet ADA requirements and provide ADA compliant rooms.

• All rooms must be non-smoking.

• No hotel renovations during event dates.

• Overnight and daily parking for 25 vehicles included, within walking distance of the venue.

• Personal expenses (phone, room service, etc.) are the guest's responsibility.

• Lodging venues must have: lighted parking, exercise room, functional elevators, ice machines.

• Lodging venues should have: gym/fitness center, 24-hour front desk, business services, pool, laundry services, 3.5+ star rating on Google Reviews.

• Rooms must be spacious with warm water showers, refrigerator, free Wi-Fi, A/C, heating, flat-screen TV, desk, closet, chair, alarm clock.

• Venue must be in a low-crime area.

• Event Date: 29 March 2026

• Lodging: Available from 1700 on 28 March 2026 to check-out on 30 March 2026.

• Location: St. Augustine, FL

• A site visit may be required prior to contract award.

• An on-site representative from the contracting agency is required the day prior to, during, and after the event.

• The Federal Government is tax exempt.

• The Yellow Ribbon Coordinator may review hotel facilities prior to award.

• The on-site representative must mediate complications and concerns during check-in/check-out.

• The lodging venue may not deny qualified attendees lodging if they cannot present a credit card for incidentals.