Postal Meter

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the opportunity.

• Desired Speed: Typical is 145 LPM / 70 LPM with dynamic weighing.
• Scale Capacity: Up to 149 lbs, but the limit for USPS is 70 lbs.
• Dynamic Weighing: This feature is required.
• Shipping Labels: The meter should be usable for shipping packages and printing USPS labels.
• Stacker Type: A power stacker is desired.
• Internet Connection: Tinker will provide a commercial internet connection as Government Furnished Equipment (GFE).
• Return Receipt: Tinker wants to use the meter for electronic return receipts.
• Postage Funding: Tinker uses a Reserve Account or USPS Trust account.
• AFIMSC Reporting: This feature is not a requirement unless awarded to Pitney Bowes, which has a master postage account. Otherwise, it's not required as IFIMSC has no established procedures and a system is already in place for other vendors.
• Cost Accounts: Tinker AFB OPC requires cost accounts to record/report postage usage by department or group.

These clarifications provide specific details on required features, capacity limits, and operational aspects that bidders should consider when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5315, Revision No. 27) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations on federal service contracts in Oklahoma.

• Applicable Executive Orders: Details minimum wage requirements under Executive Order 14026 (effective Jan 30, 2022) and Executive Order 13658 (effective Jan 1, 2015 - Jan 29, 2022).
• Geographic Area: Covers Oklahoma Counties of Canadian, Cleveland, Grady, Lincoln, Logan, McClain, and Oklahoma.
• Occupational Listings: Provides a comprehensive list of job classifications with corresponding minimum hourly wage rates and footnotes.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare ($5.55/hour) and Health & Welfare EO 13706 ($5.09/hour).
• Additional Provisions: Includes information on Vacation, Holidays, Hazardous Pay Differentials, Uniform Allowance, and the Conformance Process for additional classifications.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. The listed wage rates and fringe benefits will directly impact the cost proposal and overall bid competitiveness.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial products and services, prepared in accordance with FAR 12.603 and/or FAR 13.105(b). It serves as the sole solicitation, and proposals are requested. The solicitation number is not specified in the provided text.

• The primary requirement is for a Postage Meter Lease, with line items CLINS 0001 through 4001.

• A detailed list of contract line item numbers, items, quantities, and units of measure is available on the attached Pricing Schedule.

• The destination for the requirement is F3Y0AK5190A001 Tinker AFB, OK, 73145.

• Period of performance and delivery dates are specified in the Pricing Schedule.

• Inspection and Acceptance locations are to be determined.

• FOB point is to be determined.

• The Defense Priorities and Allocations System (DPAS) is to be determined.

• Offers are due by a specified date, at 1400 Central Time. The exact date is not provided.

• Proposals must remain valid for a minimum number of days after the solicitation closes (number not specified).

• Default Net Terms are 30 Days. Discount terms offered with pricing should be listed.

• NAICS Code and Size Standard are to be determined and are linked for reference.

• This document incorporates provisions and clauses in effect through the latest Federal Acquisition Circular (FAC), DFARS Change Notice, and Department of Air Force FAC.

• Key attachments include a Pricing Schedule, the Solicitation document itself, a Performance Work Statement, and a Wage Determination.

• Contact information for inquiries: Gerald Mosley (Contracting Officer) and SSgt Samuel Nemargut (Contracting Specialist).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide continuing lease and continuous service for automated mailing equipment Postage Meters at the Official Postal Center, Bldg. 23, Tinker AFB, OK, for FY2026.

• Provide all personnel, equipment, tools, materials, vehicles, supervision, and other necessary items for an annual scheduled maintenance and service program or annual service agreement program on new equipment.

• Includes a preventive maintenance, labor, and discounted parts program.

• Covers two scheduled preventive maintenance inspections per year.

• Covers 100% of labor service charges for repairs.

• Provides a 25% discount for parts required due to normal wear and tear.

• Does not cover operator error or misuse.

• Additional investment may be required for repairs performed outside of normal business hours.

• The service agreement is to begin October 1, 2025, or upon installation.

• The location for services is 72d FSS/FSVP, Official Postal Center, Bldg. 23, Tinker AFB, OK.

• Delivery shall begin January 1, 2026.

• Government Furnished Equipment (GFE) and Support: Contractor requires job site accessibility and electrical service.

• Deliverables: Contractor will coordinate preventive maintenance inspections and/or repairs with Official Postal management or facility manager.

• Training: To be accomplished upon installation of the new meter machine.

• Security Requirements: Requires a 10-day advance notice for arrival, submission of names for background checks, retrieval of identification media from departing employees, compliance with base traffic regulations, and prohibition of weapons/firearms/ammunition on base. Contractor is responsible for safeguarding government property and controlled forms.

• Safety: Contractor must have a safety plan and instruct employees on recognizing and avoiding unsafe conditions. Accident/incident reporting and investigation procedures are outlined.

Solicitation / RFP / RFQ

This solicitation (FA810126Q0001) is for a yearly contract for Post Office Meter Machine services. The government is procuring the lease of automated mailing processing machines and mail meters.

• Lease of automated mailing processing machine and one (1) mail meter.

• Includes preventive and remedial maintenance, software upgrades, initial installation, and training (on-location and by phone).

• Mail meter must be capable of transmitting mail and private carrier costs to a management system for tracking account expenditures.

• Services are required in accordance with the Performance Work Statement (PWS).

• The contract is for a base period from January 1, 2026, to December 31, 2026, with five (5) option line items, each for a 12-month period, extending through December 31, 2030.

• The estimated total value for the contract is USD 34,000,000.00.

• Pricing Arrangement: Firm Fixed Price.

• Offer Due Date: December 08, 2025, at 02:00 PM.

• The solicitation incorporates FAR 52.212-1, 52.212-3, 52.212-4, and 52.212-5 by reference.

• Evaluation will be based on the most advantageous offer to the Government, considering price and other factors. Specific evaluation factors include:

  • All personnel, equipment, tools, materials, vehicles, supervision, and other items/services for the annual scheduled maintenance and service program on new equipment.
  • Preventive maintenance, labor, and discounted parts program.
  • Two scheduled preventive maintenance inspections per year.
  • 100% coverage of all labor service charges for repairs.
  • 25% discount for all parts required due to normal wear and tear.
  • Does not cover operator error or misuse.
  • Additional investment required for repairs outside normal business hours.

• Options will be evaluated by adding the total price for all options to the total price for the basic requirement.

• This acquisition is set aside for Small Business.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Size Standard: USD 34,000,000.00.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering various aspects of contract administration, payment, representations, and certifications.

• Attachments include a Performance Work Statement (PWS) and a Wage Determination.