Potable Water Sampling and Testing Services

Quick Summary

The U.S. Department of State, American Embassy Nairobi, requires Potable Water Sampling and Testing Services for its compounds in Nairobi, Kenya. This is a Combined Synopsis/Solicitation for a firm fixed-price contract to ensure water safety and compliance with U.S. Department of State regulations. Proposals are due by March 03, 2026.

Scope of Work

The Contractor shall provide comprehensive potable water sampling and testing services. This includes:

• Availing trained sampling and testing attendants.
• Picking samples according to a specified schedule.
• Performing testing in a licensed laboratory.
• Presenting certified results in PDF format within 5 days of sampling.
• Coordinating all work with the Contracting Officer's Representative (COR).
• Adhering to U.S. Department of State Drinking Water Safety Program/Office of Safety/Health and Environmental Management (SHEM) regulations (Revised August 2004).
• Providing all necessary materials, supervision, labor, tools, and equipment.
• Ensuring personnel wear appropriate safety protection.
• Disposing of used filters, controllers, and toxic substances according to Government and Local law.
• Submitting a Site Safety and Health Plan (SSHP) and Activity Hazard Analyses (AHAs).

Contract Details

• Type: Firm Fixed-Price Contract, payable in Kenya Shillings.
• Period of Performance: One base year with a maximum of four one-year optional periods.
• Set-Aside: None specified.
• Payment: No adjustment for escalation in costs or prices of labor or materials. Value Added Tax (VAT) will not be reimbursed.
• Work Hours: All work shall be performed during regular work days (7:30 am to 4:30 pm, Monday through Friday), excluding holidays.
• Clauses: Includes various FAR and DOSAR clauses related to compliance, safety, insurance, and administration.

Submission & Evaluation

• Proposals Due: March 03, 2026, by 10:00 am (Nairobi time).
• Submission Method: Via email to nairobigso-contracts@state.gov.
• Format: MS-Word, MS-Excel, or Adobe Acrobat (pdf), not exceeding 30MB per file.
• Questions Due: February 12, 2026, by 10:00 am (Nairobi time), via email to nairobigso-contracts@state.gov.
• Evaluation: Award will be based on the lowest priced, technically acceptable, responsible offeror.

Additional Notes

A site visit was previously scheduled for August 19, 2025, at 10:00 a.m. at the U.S. Embassy Compound.