PR15905091 OPDAT BANDUNG
SOL #: PR15905091Solicitation
Overview
Buyer
State
State, Department Of
U.S. EMBASSY JAKARTA
WASHINGTON, DC, 20520, United States
Place of Performance
BANDUNG, ID-JB, Indonesia
NAICS
Hotels (except Casino Hotels) and Motels (72111)
PSC
Lodging Hotel/Motel (V231)
Set Aside
No set aside specified
Original Source
Timeline
1
Posted
Mar 18, 2026
2
Submission Deadline
Apr 1, 2026, 3:00 AM
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Jakarta, on behalf of the Department of State's Office of Overseas Prosecutorial Development, Assistance and Training (OPDAT), is soliciting proposals for function rooms, services, and lodging for the "Safe Havens Workshop" in Bandung, Indonesia. This event, scheduled from May 4-8, 2026, requires a five-star hotel venue to accommodate approximately 57 participants. The solicitation aims to secure a comprehensive package including meeting facilities, audio-visual equipment, food and beverage services, and accommodation.
Scope of Work
The selected vendor will provide:
- Venue: A 5-star international hotel chain in Bandung, easily accessible, secure, with meeting and accommodation in the same building, and no ongoing construction.
- Function Room: One main meeting room for 57 participants, configured for roundtable seating, pillar-free, with space for a registration desk and a 2x2m interpretation booth.
- Equipment: Audio-visual systems (projector, screen, podium, microphones), flip charts, portable electrical sockets, basic Wi-Fi, delegate amenities, free-flowing water, and on-site technical support.
- Food & Beverage: Daily coffee breaks (twice a day) and buffet-style lunch for 57 participants, accommodating special dietary requirements (Halal / no pork no lard).
- Accommodation: Various room types (twin-bed, single-bed) for US Embassy and USG personnel from May 3-9, 2026, including breakfast and basic internet.
- Additional Services: Business center services (printing, courier) available on a cost-reimbursable basis up to Rp. 500,000.
Contract & Timeline
- Contract Type: Firm Fixed-Price.
- Period of Performance: Event dates are May 4-8, 2026; accommodation dates range from May 3-9, 2026.
- Set-Aside: None specified.
- Response Due: April 1, 2026, 10:00 AM (Jakarta time).
- Published: March 18, 2026.
Eligibility & Evaluation
- Eligibility: Offerors must be hotel chain companies with operating offices and bases in Indonesia, and an established business with a permanent address and telephone listing in Indonesia. For quotations above $30,000 USD, active registration in the System for Award Management (SAM) is required.
- Pricing: Must be submitted in Indonesian Rupiah (NETT).
- Evaluation: Award will be made to the lowest-priced, acceptable, responsible offeror. Proposals must include completed solicitation, pricing, and technical information demonstrating capability.
Additional Notes
- The service is VAT-exempt.
- Payment terms are 30 days upon receipt of services and invoices.
- The solicitation incorporates relevant FAR clauses by reference.
People
Points of Contact
Jeramee RicePRIMARY
Ardi PutroSECONDARY
Files
Files
Versions
Version 1Viewing
Solicitation
Posted: Mar 18, 2026