PR15917812 – “Preventive Maintenance Service Contract- Multistack Chiller and AHUs

Solicitation / RFP / RFQ

This solicitation is for preventive maintenance services for a Multistack Air Cooled Chiller and two Multistack rooftop Air Handling Units (AHUs) located at the U.S. Consulate General in Mumbai, India. The objective is to ensure all systems are maintained in good operational condition.

• Preventive maintenance services for specified chiller and AHU units.

• Services to be performed on systems accessing the Post Communications Center (PCC)/Controlled Access Area (CAA).

• Two maintenance visits per Base Year or Option Year, each lasting a minimum of six working days.

• A minimum of one technician qualified to work on Multistack Chillers for each semi-annual maintenance visit.

• Contractor must provide all necessary personnel, transportation, equipment, tools, supplies, and materials.

• Contractor must maintain an inventory of expendable and common parts on-site.

• Repairs are NOT included and will be handled under a separate Purchase Order.

• Contract Type: Firm Fixed Price.

• Period of Performance: One (1) Base Year with four (4) one-year optional periods.

• Estimated Start Date: Expected to commence no later than May 11, 2026.

• Payment: In U.S. Dollars.

• Proposal Submission Deadline: April 30, 2026, at 4:30 pm (local time).

• Proposals must be submitted electronically to MumbaiContracts@state.gov.

• Evaluation will be based on the lowest priced, acceptable, responsible offeror.

• Technical acceptability will include a review of past performance and experience.

• Offeror acceptability will be determined by assessing compliance with the terms of the RFP.

• Offeror responsibility will be analyzed based on FAR 9.1 requirements (financial resources, SAM registration, ability to comply with performance period, integrity, experience, equipment, and eligibility).

• The acquisition is listed as UNRESTRICTED.

• NAICS Code: 488991.

• Size Standard: Not explicitly stated, but NAICS code suggests a size standard of $10 million.

• Specific equipment models and serial numbers are detailed in Exhibits A and B.

• Security requirements for access to the PCC/CAA are outlined in Section 6.2.3.

• Contractor personnel require security clearances.

• Offerors must provide proof of active SAM registration, including UEI number and CAGE code.

• Past performance information and references are required.

• Specific submission requirements for proposals are detailed in Section 3.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for preventive maintenance services for one Multistack Air Cooled Chiller and two Multistack rooftop Air Handling Units (AHUs) at the U.S. Consulate General in Mumbai. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Preventive maintenance services for specified HVAC equipment.

• Submission of quotation as per instructions in Section 3 of the solicitation.

• Completion and submission of SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM registration.

• The document does not explicitly state the contract type, period of performance, or estimated value.

• Proposals must be submitted via email to mumbaiprocurement@state.gov.

• Email subject line must be: PR15917812 – “PMSC- Multistack Chiller and AHUs".

• Submission deadline: April 30th, 2026, by 16:30 hrs. Indian Standard time.

• Proposals must be in English; incomplete proposals will not be accepted.

• Award will be based on initial quotations at the lowest price, though discussions may be held if needed.

• Offerors must be registered in the SAM (System for Award Management) database prior to submission.

• Failure to be registered may result in the offeror being considered non-responsible.

• The RFQ does not commit the U.S. Consulate General, Mumbai to make an award and may be canceled.

• Incomplete proposals will not be accepted.

Other / Unclassified

This document is a Single Source Justification for a procurement not exceeding the simplified acquisition threshold. It details the need for preventive maintenance services for a Multistack air-cooled Chiller, an appurtenant Heat Exchanger, and two Multistack rooftop Air Handling Units (AHUs) located at Consulate Mumbai, India.

This justification explains why the contract is being awarded on a sole source basis to Multistack LLC, the Original Equipment Manufacturer (OEM). The rationale includes:

• Multistack LLC's unique qualifications as the OEM.
• The critical nature of the equipment for consulate operations, particularly for sensitive communications.
• The requirement for Secret cleared, certified, and consistently trained technicians.
• The need for technicians with direct access to correct maintenance and repair parts.
• The justification for including maintenance of the AHUs under the same contract due to their proximity and function.

The estimated value for the period of performance, including options, is $250,000. The services require semi-annual visits by a technician to inspect, adjust, and maintain the equipment, ensuring backup cooling for the Post Communications Center (PCC) and conditioned air for the General Services Office (GSO) building and the Marine Security Guard Residence (MSGR).