PR15975177 ICITAP CILEGON EVENT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Jakarta, is soliciting quotations for lodging, function rooms, and services for an ICITAP event in Cilegon, Banten, Indonesia, scheduled for June 2026. This event, a CVE - 4 Pillars Radicalism Immunity Training, requires a four/five-star hotel venue capable of accommodating 400 participants. Quotations are due by May 21, 2026, at 10:00 AM.
Scope of Work
The requirement is for a four/five-star hotel in Cilegon, Banten, Indonesia, to provide comprehensive services for an 8-hour event on June 13, 2026, with setup on June 12, 2026. Key deliverables include:
- Venue: One main meeting/function room (minimum 41m x 21m, suitable for 3,500 standing, no pillars) and one holding room for 20 VIPs, all fully air-conditioned.
- Participants: Services for 400 participants and 3 USDOJ/ICITAP-Indonesia employees.
- Seating & Equipment: Theater-style seating for 400, specific VIP/panelist arrangements, standard meeting equipment (sound system, microphones, projector, screen), backdrop, and four registration desks.
- Food & Beverage: Two daily coffee breaks (hot coffee/tea, minimum three snack types) and a buffet-style lunch (local and Western dishes) for 410 participants on June 13, 2026, including free-flowing water, vegetarian options, and optional Halal dietary requirements.
- Additional Services: Stationery (notepads, pens), drinking water, on-site technical support, signage, and parking.
- Lodging: Six (6) single occupancy rooms and ten (10) twin shared rooms for one night (check-in June 12, 2026; check-out June 13, 2026), including breakfast and internet.
Contract & Timeline
- Contract Type: Firm Fixed-Price Purchase Order/Contract.
- Period of Performance: Event on June 13, 2026 (setup on June 12, 2026).
- Set-Aside: UNRESTRICTED.
- Offer Due Date: May 21, 2026, 10:00 AM.
- Published Date: May 6, 2026.
- Payment Terms: 30 days upon receipt of service/s and invoice/s.
Eligibility & Evaluation
- Eligibility: Bidders must be hotel chain companies with offices operating and based in Indonesia, possessing an established business with a permanent address and telephone listing in Indonesia.
- SAM Registration: Quoters must have an active registration status in the System for Award Management (SAM) prior to submission for quotations above $30,000 USD.
- Submission: Quotes must be sent to Putroa@state.gov.
- Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror, considering technical information, contractor responsibility (FAR 9.1), and financial resources.
Additional Notes
The contract is for services to be performed in Cilegon, Banten, Indonesia. VAT is not included and is exempted. A Quality Assurance and Surveillance Plan (QASP) outlines performance standards and monitoring procedures.