PR15975177 ICITAP CILEGON EVENT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. EMBASSY JAKARTA is soliciting quotations for hotel function rooms and services for an ICITAP event in Cilegon, Banten, Indonesia, scheduled for June 2026. This Request for Quotations (RFQ) seeks a four/five-star hotel to host approximately 400 participants for a one-day event, including lodging for some attendees. Quotations are due by May 21, 2026, at 10:00 AM.
Scope of Work
The requirement is for a four/five-star hotel in Cilegon, Banten, Indonesia, to provide a main meeting/function room capable of accommodating 400 participants in theatre style (with a standing capacity of approximately 3,500 people) and a holding room for 20 VIPs. Services include full event setup, catering (coffee breaks and buffet lunch), standard meeting equipment, and additional support services.
Key Requirements
- Venue: Four/five-star hotel in Cilegon, Banten, Indonesia.
- Function Rooms: One main room (min. 41m x 21m, no pillars, fully air-conditioned) for 400 participants (theatre style) and a holding room for 20 VIPs.
- Catering: Two coffee breaks (served in boxes) and one buffet lunch (local/Western, vegetarian options, Halal optional) on June 25, 2026.
- Equipment: Standard meeting equipment (sound system, projector, screen), stage setup, backdrop, and four registration desks.
- Lodging: Six (6) single occupancy and ten (10) twin shared guest rooms for one night (check-in June 24, check-out June 25, 2026), including breakfast and internet.
- Additional Services: Stationery, drinking water, on-site technical support, signage, and parking.
Contract & Timeline
- Contract Type: Firm Fixed Price Purchase Order/Contract.
- Currency: Indonesian Rupiah (NETT).
- Period of Performance: Event on June 25, 2026 (setup on June 24, 2026).
- Response Due: May 21, 2026, 10:00 AM.
- Published: May 8, 2026.
Eligibility & Submission
- Eligibility: Bidders must be hotel chain companies operating and based in Indonesia, with an established business, permanent address, and telephone listing in Indonesia. For quotations exceeding $30,000 USD, active SAM registration is required.
- Submission Method: Email quote to Putroa@state.gov.
- Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror, based on a completed solicitation including Section 1 (Pricing).
Additional Notes
VAT is exempted from CLIN rates. Payment terms are 30 days upon receipt of service/invoice. A Quality Assurance and Surveillance Plan (QASP) is included in the solicitation.