Praxair (HOVF) Thermal Spray Equipment Follow-on IDIQ

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance-Based Work Statement (PWS) outlines the requirements for providing maintenance services for Praxair (HVOF) Thermal Spray Equipment (532 CMXS) at Hill Air Force Base (HAFB), Utah.

• The contractor shall provide all necessary management, tools, supplies, equipment, and labor to inspect, service, repair (as necessary), calibrate, and certify specific thermal spray equipment.

• An annual on-site visit is required for inspection, service, repair, calibration, adjustment, and certification.

• Equipment shall be returned to the most current Original Equipment Manufacturer (OEM) configuration.

• The government estimates repair services will occur once per year, with a total parts cost not exceeding $10,000 for the Period of Performance.

• Specific tasks include:

  • Equipment Inspection: Inspect and test equipment for functionality and serviceability.
  • Critical Orifice Inspection and Replacement
  • Console Safety Testing
  • Pressure Testing of Consoles and Powder Feeders
  • Rotary Powder Feeder RPM Meter and Gauge Verification
  • Service Reporting (CDRL A002): Including asset identification, cost breakdown, parts list, date of service, and type of work performed.
  • Equipment Calibration (CDRL A003): Recalibration of individual devices such as meters, gauges, and pressure transducers.
  • Equipment Certifications (CDRL A003): Affixing a label with service provider name, calibration date, and due date.

• Emergency response is required for inoperative equipment, with repairs not to exceed $10,000.

• Scheduling: Notify COR, Shop Supervisor, and SME at least two weeks prior to on-site work.

• Reporting: Document all problems and remedies, reporting to COR, Shop Supervisor, and SME (CDRL A001).

• Equipment Certifications: Labeling of calibrated devices (CDRL A003).

• Emergency Response Time: Report to work location within seven calendar days of notification.

• Place of Performance: Hill Air Force Base (HAFB), Utah.

• Contract Data Requirement List (CDRL) Summary: Includes Inspection, Service Report, Calibration, Quality Control Plan, Safety Plan, and Mishap Report.

• Quality Assurance: Government surveillance will be conducted per a Quality Assurance Surveillance Plan (QASP).

• Additional Requirements: Government will provide working space, heat, light, ventilation, and electrical outlets.

• Safety and Health Standards: Adherence to Air Force and OSHA standards, including Voluntary Protection Program (VPP) requirements and submission of OSHA 300 information.

• Security Requirements: Compliance with security, force protection, operation security, and antiterrorism requirements. Specific procedures for foreign nationals, base entry, and communications security.

• Contractor Identification & Badges: All personnel must be clearly identified.

• General Information: Includes normal hours of operation, federal holidays, environmental controls, conservation of utilities, and notification of environmental spills.

• Safety Program: Implementation of a safety program, including mishap reporting and a Safety Plan (CDRL A005).

Other / Unclassified

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Solicitation / RFP / RFQ

This document is a Sole Source (Including Brand Name) Justification for Simplified Procedures for Certain Commercial Items. It seeks to approve a limited source contract for the follow-on service necessary to inspect, service, repair, calibrate, and certify specific thermal spray equipment at Hill Air Force Base. The justification is based on FAR 13.106 and AFFARS 5313.501, citing that only one reasonable source exists.

• On-site maintenance and calibration of High Velocity Oxygen Fuel (HVOF) Thermal Spray Equipment.

• Yearly inspection, service, repair (as necessary), calibration, adjustments, and certification.

• Provision of a detailed service report for each visit.

• Availability for emergency response to inoperative equipment.

• Contract type: One (1) base year plus four (4) one-year options.

• Period of Performance: 14 September 2026 to 13 September 2031.

• Estimated Contract Cost: Not specified in the provided excerpt, but the funding level is indicated as '> $750K and < $15M'.

This document is a justification for a sole source acquisition, not a solicitation for proposals. Evaluation criteria and proposal submission instructions are not applicable at this stage.

This is a sole source justification, indicating no set-aside is applicable. The justification is based on the Original Equipment Manufacturer (OEM) possessing unique qualifications and proprietary access required for maintenance and repair.

• The proposed contractor is Linde AMT, the OEM of the equipment.
• Market research did not yield additional sources. A sources sought synopsis was posted, but one interested party was nonresponsive.
• Future purchases are anticipated to require similar sole source justifications due to proprietary requirements.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for a follow-on contract for the continued Inspection, Service, Repair, Calibration, and Certification of Praxair (HVOF) Thermal Spray Equipment. The acquisition is for commercial items and is a sole source acquisition to Linde AMT.

The contract will cover the following CLINs over a 5-year period:

• Thermal Spray Equipment Maintenance and Calibration Services

• Emergency/Unscheduled Maintenance (including emergency phone calls)

• Replacement Parts

• Data (Not Separately Priced)

• Contract Type: 5-year IDIQ Contract

• Period of Performance: June 30, 2026, to June 29, 2031

• Delivery Terms: FOB Destination

• Location: Hill AFB

• NAICS Code: 811310

• Small Business Size Standard: $12.5 Million

• Offers are due by 1500 MT on June 09, 2026.

• Submission is via electronic mail to nichole.saucedo@us.af.mil AND hideo.mera.2@us.af.mil.

• Offerors must provide a Cage code and be registered in SAM.

• The solicitation incorporates FAR 52.212-1, Instructions to Offerors -- Commercial.

• This acquisition is not set-aside for small business concerns.

• This announcement constitutes the only solicitation; a written solicitation will not be issued.

• The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• Attachments include: Performance Work Statement (PWS), Single Source Justification, and Contract Data Requirements List (CDRLs A001-A006).

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for specific data items, including their titles, subtitles, authorities, and submission details.

• Data Item No. 006: Accident Incident Report, with a subtitle of Mishap Report.
• Authority: DI-SAFT-81563.
• Contract Reference: PWS Para 8.6.2, Appendix C.
• Requiring Office: MXSG/OBC.
• Submission Frequency: As required, within one (1) hour following an Accident/Mishap.
• Distribution: One (1) copy of each submittal to be provided electronically to the addressee in Block 16 (309 MXSG/MXSDA-MASO, John Pedri) in Microsoft Office compatible format.
• Format: Contractor format acceptable.

This CDRL details a specific deliverable required from the contractor: an Accident Incident Report (Mishap Report). Bidders should note the requirement for timely submission (within one hour of an incident) and the electronic distribution method. This information is crucial for understanding the reporting obligations associated with the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the specific data required, its format, submission frequency, and distribution.

• Data Item No. 004: Quality Assurance Program Plan, with a subtitle of Quality Control Plan.
• Contract Reference: PWS Para 5.5.1.
• Submission: The Quality Control Plan is due no later than 30 days after notification of award.
• Format: Contractor format is acceptable.
• Distribution: Electronic submission is required to specific personnel within the 309 MXSG/MXSDA-MASO and 309 MXSG/MXDSM offices.

This CDRL details a required deliverable for the contract: a Quality Control Plan. Bidders need to understand this requirement to factor in the effort and cost associated with preparing and submitting this plan as part of their proposal. The specified submission deadline and electronic distribution instructions are critical for compliance.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) in DD Form 1423 format. It specifies the data items to be delivered by the contractor under a contract, along with their associated requirements and administrative information.

• System/Item: Information about the system or item the data supports.
• Data Item Title: The specific title of each deliverable data item.
• Contract Reference: The contract or document where the data item requirement is cited (e.g., FWS from 6.2.1, Appendix C).
• Delivery Information: Details on the number of copies, submission frequency, dates, and addressees for each data item.
• Technical Office: The government office responsible for ensuring the adequacy of the data item.
• Inspection/Acceptance: Requirements for government review and approval.
• Contractor Pricing: Sections for the contractor to estimate the price associated with developing and delivering each data item, categorized by effort group (I-IV).

Bidders should review this CDRL to understand the specific documentation and data deliverables required as part of the contract. This includes understanding the scope of work related to data generation, reporting, and submission, which will impact proposal pricing and resource allocation. Pay close attention to the "Remarks" section for any specific tailoring or additional instructions related to data items.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It details the requirements for specific data items, including their titles, submission dates, and distribution instructions.

• Data Item No. 003: Calibration Certification/Report.
• Authority: DI-QCIC-80798C.
• Contract Reference: PWS Para 2.4, 2.5.
• Requiring Office: MXSG/OBC.
• Submission: Contractor format acceptable. Certification to be provided within two (2) days of completion of service of items listed in Appendix B of the PWS.
• Distribution: Electronic submission required to specified addressees in Microsoft Office compatible format.

This CDRL outlines a specific deliverable required from the contractor: a Calibration Certification/Report. Bidders should note the requirements for format, submission timeline (within 2 days of service completion), and electronic distribution. This information is crucial for understanding the post-award data delivery obligations related to calibration services.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for various data items, including their titles, contract references, and submission details.

• Data Item No. 002: Maintenance Service Report, referenced in PWS Para 2.3.
• Authority: DI-MGMT-80995.
• Frequency: As required (ASREQ).
• Distribution: Specific electronic distribution is required to multiple Air Force personnel listed in Block 14.
• Format: Contractor format is acceptable.
• Submission: To accompany all invoices.

This CDRL details the specific reporting requirements for maintenance services. Bidders should review the "Maintenance Service Report" (Data Item No. 002) to understand the expected content, format, frequency, and distribution of this deliverable. This information is crucial for accurately estimating the effort and cost associated with contract performance and for ensuring compliance with contractual obligations.