Pre-Deployment Yellow Ribbon - 20 March 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, specifically the W7NY USPFO ACTIVITY RI ARNG, is conducting a Sources Sought for a venue and ancillary support services for a Pre-Deployment Yellow Ribbon Event on March 20, 2026. This event will support an estimated 299 attendees in the East Greenwich, RI area. Responses are due by February 19, 2026.
Scope of Work
This opportunity seeks a venue and services for a one-day event (0800-1400 hours, with setup from 0600) for 285 adults and 14 children. Key requirements include:
- Location: Within Rhode Island or a 20-minute drive of Providence, RI, with parking for 175 vehicles (costs included, no charge to attendees).
- Facility Spaces: Registration area (four tables), a main room for 285 participants (seating, tables, linens, podium, microphone, sound system, two projector screens, two LCD projectors), two breakout rooms (each for 75 participants with check-in table, chairs, easel, LCD projector, screen, podium, microphone, sound system), two childcare rooms (one with five portable cribs, both with sink, running water, tables/chairs for activities, projector, DVD player, screen, audio support), and a resource vendor area (40 tables with two chairs each, trash receptacles, minimum five easels, plus eight additional easels for signage).
- Audio/Visual: All A/V equipment must support standard HDMI connectivity.
- Refreshments & Meals: Water pitchers throughout. Buffet-style lunch for 285 adults (protein entrée, two vegetables, starch/bread/potato, fruit/dessert, coffee, two other drink choices; up to 15 special dietary meals). Children's meals for 14 (chicken fingers, pizza, fries, milk/juice). Lunch service 1100-1200.
- Lodging: Five guest rooms for the night of March 19, 2026, at GSA per diem rates.
Contract & Timeline
- Type: Sources Sought
- Set-Aside: None specified
- Product/Service Code: V231 (Lodging Hotel/Motel)
- Response Due: February 19, 2026, 22:00 UTC
- Published: February 10, 2026
Evaluation
This is a market research effort to identify potential sources. The total number of attendees is an estimate and subject to change via amendment.
Additional Notes
Childcare supervision will be provided by the Yellow Ribbon Reintegration Program, not the contractor. A DRAFT Statement of Work (SOW) is attached for review.