Pre-Deployment Yellow Ribbon Event

SOL #: W912JD26QA008Solicitation

Overview

Buyer

DEPT OF DEFENSE

Dept Of The Army

W7NC USPFO ACTIVITY ME ARNG

AUGUSTA, ME, 04333-0032, United States

Place of Performance

NAICS

Lessors of Nonresidential Buildings (except Miniwarehouses) (531120)

PSC

Lease/Rental Of Conference Space And Facilities (X1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/858e66bc7c044eef92a6b885c95dd298/view

Timeline

Posted

Feb 4, 2026

Last Updated

Apr 27, 2026

Submission Deadline

May 8, 2026, 5:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Maine Army National Guard (MEARNG) is soliciting proposals for a Firm Fixed-Price contract to host a Pre-Deployment Yellow Ribbon Event on July 12, 2026. This event will provide training and resources for Service Members and their families. The opportunity is a Total Small Business Set-Aside. Quotes are due May 8, 2026, at 1:00 PM EST.

Scope of Work

The contractor will provide all necessary personnel, equipment, and services to host the event, including:

Venue Space: Must be within 10 miles of the I-95 corridor, between Auburn, ME, and Augusta, ME. Requirements include:
- Parking for 550 vehicles.
- Two indoor conference rooms, each accommodating up to 300 attendees.
- Open space for a fair (15 tables, 2 chairs per table).
- Dining space for approximately 625 attendees (including 75 children).
- Two small meeting rooms for youth programming/childcare (up to 50 attendees each).
- One small counseling room for private discussions (4 attendees).
Meals:
- Continental breakfast for approximately 325 family members (75 children) from 0800-0945.
- Hot lunch for approximately 625 attendees (300 service members, 325 family members, 75 children) from 1200-1300.
Audio/Visual Equipment: Sound system, microphone, laptop audio input, HDMI input, two projector screens (min 10 ft diameter), two projectors, and one podium.

Contract & Timeline

Contract Type: Firm Fixed Price (FFP) purchase order.
Period of Performance: Services to be provided on a single day, July 12, 2026, from 08:00 AM to 4:00 PM EST.
Set-Aside: 100% Small Business Set-Aside.
NAICS Code: 531120, with a size standard of $34,000,000.00.
Quote Due Date: May 8, 2026, at 1:00 PM EST.
Questions Due Date: May 4, 2026, at 3:00 PM EDT.
Published Date: April 15, 2026.

Evaluation & Submission

Basis for Award: Best value to the Government, considering three factors: Technical, Past Performance, and Price. Award may be made without discussions.
Submission Method: Quotes must be submitted via email to daniel.s.bibeau.mil@army.mil. Submissions require two volumes: Volume I (Quote - SF 1449, amendments, representations, certifications, level of effort) and Volume II (Technical Approach).
Special Requirements: Contractors must possess current food safety certifications (e.g., ServSafe) and provide a copy of a current Food Service Establishments Health Inspection report with a grade of "B" or equivalent. The Service Contract Act applies, with Wage Determination 2015-4009, Revision No. 32. Invoices must be submitted through PIEE (formerly WAWF).