Pre-Employment Screening Program

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for providing support and services for the Federal Motor Carrier Safety Administration's (FMCSA) Pre-Employment Screening Program (PSP). The PSP aims to improve commercial motor vehicle safety by providing motor carriers with electronic access to driver crash and inspection data for pre-employment screening.

• Data Provision: The contractor will provide driver-related Motor Carrier Management Information System (MCMIS) safety and inspection data to authorized motor carriers, industry service providers, and operator-applicants.

• Consent Management: Data will only be released upon attestation of the operator-applicant's written consent or consent via FMCSA-approved electronic means.

• Data Handling: The contractor must maintain, handle, store, and distribute FMCSA MCMIS data in compliance with all applicable laws, rules, regulations, and policies, including strict security and privacy requirements.

• System Maintenance: The contractor will be responsible for maintaining the IT infrastructure, including encryption, audit trails, boundary protection, and a secure payment processing solution.

• Customer Service: Provide customer service for inquiries, concerns, and disputes related to data distribution, including a toll-free call center and a searchable FAQ page.

• Program Support: Assist with PSP education and outreach, and recommend program enhancements.

• Data Accuracy: Data provided must be accurate and complete as supplied by FMCSA.

• Timeliness: Incorporate new DIR data within 3 business days of release and distribute notifications.

• Request Volume: Capacity to handle an estimated 140,000 PSP records processed monthly (approx. 1.7 million annually).

• Security: Adherence to prevailing Department of Transportation (DOT), FMCSA, and Federal IT Security standards (e.g., NIST SP 800-53, FedRAMP Moderate).

• Audits: Contractor is responsible for conducting audits of PSP account holders for compliance with disclosure and authorization obligations.

• Not explicitly stated in this SOW excerpt, but transition planning includes 90-day phase-in and phase-out periods.

• No-Cost Contract: This is a "No Cost" contract, with compensation derived exclusively from Transaction Fees charged to third parties.

• Security Clearances: Contractor personnel require favorable background investigations and must submit SF-85P forms.

• Personnel Qualifications: Specific qualifications are required for program managers, IT security experts, and customer support personnel.

• Data Retention: MCMIS data retention is limited to 90 days unless written justification and approval are obtained.

• Transition Plan: A detailed transition plan (phase-in and phase-out) is required with the proposal, ensuring no cost to the Government.

Sources Sought Notice

This notice seeks information regarding potential sources for Pre-Employment Screening Program (PSP) Services. The Federal Motor Carrier Safety Administration (FMCSA) is required by law (49 U.S.C. § 31150) to provide electronic access to crash and inspection data for motor carrier pre-employment screening. FMCSA is considering a "third party" option to distribute data extracts from its Driver Information Resource (DIR) to qualified service providers.

Potential contractors will be responsible for:

• Providing driver-related MCMIS safety and inspection data to authorized requesters (motor carriers, industry service providers, or operator-applicants).

• Releasing data only upon attestation of operator-applicant written consent or FMCSA-approved electronic consent.

• Maintaining, handling, storing, and distributing MCMIS data in compliance with all applicable laws, rules, regulations, and policies.

• Limiting retention and use of MCMIS data.

• Maintaining records for FMCSA audits.

• Complying with federal personnel security requirements.

• Auditing PSP account holders for consent compliance.

• Conducting PSP education and outreach.

• Implementing enhancements and modifications as needed.

• Period of Performance: Five (5) years from the effective date of award.

• Place of Performance: Contractor's Site.

FMCSA will provide:

• Five years of driver crash data and three years of driver inspection data from MCMIS, organized by driver characteristics as found in the DIR.
• Descriptions of data arrangement and matching algorithms.
• Procedures for secure data extract access.
• Access to relevant Federal and Department policies, standards, and guidance.

This is a Sources Sought Notice. Interested parties should respond to inform FMCSA of their capabilities and interest in providing these services. Specific submission instructions for a potential future solicitation are not detailed in this notice.