Pre-Solicitation for Coca-Cola Cans and Bottles support for DoD Troop customers in the State of Wyoming (WY)

Form / Attachment / Pricing Sheet

This document, "Attachment 1 Schedule of Items RX002.XLSX", is a pricing sheet or schedule of items associated with Solicitation SPE300-26-R-X002, "Wyoming Troops (Group 1)". It details the specific items, estimated quantities, and unit of issue required for the opportunity.

• Item Descriptions: Lists various carbonated beverages (sodas, diet sodas, flavored drinks) and drinking water in different sizes (12 oz cans, 20 oz bottles, 1-liter bottles, 16.9 fl oz bottles), as well as sports drinks.
• Government Item Numbers: Unique identifiers for each item.
• Estimated Quantity: The projected number of units (Cases - CS) required for each item over a 30-month period.
• Unit of Issue: Specifies how the item is packaged (e.g., CS for Case).
• Pricing Tiers: Includes columns for "Tier 1 Price Per Case" and "Tier 2 Price Per Case", along with "Total Evaluated Price for Tier 1" and "Total Evaluated Price for Tier 2". However, all price fields are currently populated with 0.0, indicating that pricing information is either to be provided by the vendor or is pending.
• Total Estimated Quantity: 4216 Cases over 30 months.
• Total Evaluation: The total evaluated price for both tiers is listed as 0.0.

This attachment is crucial for bidders as it outlines the specific products and quantities the government intends to procure. Bidders must use this schedule to understand the product requirements and will likely need to provide their pricing for each item in the "Tier 1 Price Per Case" and "Tier 2 Price Per Case" columns to complete their bid. The estimated quantities provide insight into the potential scale of the requirement.

Form / Attachment / Pricing Sheet

This document is a "Request for New Produce Items" form used to solicit new produce items for potential inclusion in the DLA catalog. It is intended for vendors to provide detailed information about new produce items they wish to offer.

• Required Fields (marked with an asterisk):
  • Requester's Activity Name
  • Contract Number
  • CONUS or OCONUS request
  • Troop Support (STORES) or School Lunch/Tribe (USDA FFAVORS)
  • Complete Item Description
  • Form (e.g., whole, chopped, sliced, diced)
  • Requirement for refrigeration
  • USDA Grade (or "none")
  • Vendor's Unit of Measure (how the vendor prices the item)
  • Case Weight
• Optional Fields:
  • DLA Stock # / LSN
  • Vendor Part/Item #
  • Manufacturer/Brand Name
  • Cost details (Per Case, Dist. Fee, Total Cost, Per Package)
  • DLA Unit of Issue
  • Package Size
  • Pack type (Bulk, Individually Wrapped Portions)
  • Item form (Fresh, Chilled/Processed, Other)
  • Estimated Monthly Usage

Vendors should use this form to propose new produce items. Accurate and complete information, especially in the required fields, is crucial for the government to evaluate and potentially add the item to their offerings. The "Vendor's Unit of Measure" and "Cost" fields are particularly important for pricing and procurement. A copy of the completed request should be provided to the DLA Catalog Account Manager to expedite the process.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for a Simplified Indefinite-Delivery Contract (SIDC) to supply Canned and Bottled products to Department of Defense (DoD) customers in the State of Wyoming. The contract will be awarded to the responsible offeror whose quote is most advantageous to the Government, considering price and other factors. The government intends to award one contract for Group 1, which includes DoD Wyoming Troop customers at F.E. Warren Air Force Base and ANG Cheyenne, Wyoming.

• Supply Canned and Bottled products to DoD customers in Wyoming.

• Offerors must support all customers for which they make an offer and propose on all items in the Schedule of Items (Attachment 1) on which they offer. Failure to do so may result in the proposal being deemed technically unacceptable.

• The successful offeror must be a current and functioning commercial manufacturer and distributor of Coca-Cola Canned and Bottled items.

• Offerors must possess the physical, logistical, and financial resources to serve as a commercial manufacturer and distributor.

• Required to maintain electronic catalogs (STORES) listing all available items.

• Must have electronic commerce/electronic data interchange (EC/EDI) capabilities.

• Must comply with the Berry Amendment (DFARS 252.225-7012), requiring all food items to be produced and manufactured in the United States.

• Maintain a minimum 98.0% contract fill rate.

• Provide up to two emergency orders per month per customer at no additional cost.

• Adhere to strict product quality, warehousing, sanitation, and food defense standards.

• Must obtain Defense Biometric Identification System (DBIDS) or similar security system enrollment if required for base access.

• Contract Type: Simplified Indefinite-Delivery Contract (SIDC) with firm-fixed-price.

• Period of Performance: 05/03/2026 through 05/03/2031 (60 months).

• Contract Maximum Value: Not to exceed $350,000.00 aggregate value.

• Tiers: The 5-year contract is divided into two 30-month Tier periods, allowing for different unit prices.

• Minimum Order Requirement: $25.00.

• Solicitation Number: SPE300-26-R-X002

• Offer Due Date: 2026-02-06 at 08:00 PM Local Time.

• Submission Methods: DIBBS electronic upload or email to specified contacts.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA) source selection procedures.

• Evaluation Factors: Technical Acceptability and Pricing.

• NAICS Code: 312111

• Size Standard: 1400

• This solicitation is issued as Other than Full and Open Competition.

• The solicitation document (SPE300-26-R-X002) is new and should be read carefully.

• Offerors must be registered in the System for Award Management (SAM) database.

• Attachments include Schedule of Items, Request for New Item form, Delivery Schedule, STORES EDI Manuals, and STORES Guide.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Delivery Schedule RX002.XLSX", appears to be a delivery schedule or a customer list related to the opportunity. It provides details on ordering points, ship-to locations, customer names, facility information, addresses, and the service type for various government entities.

• Ordering Point: Identifies the specific point for placing orders.
• Ship-To: Specifies the destination for shipments.
• Customer Name & Facility: Details the name and facility of the government customer.
• Address Information: Provides the street address, city, state, and ZIP code for delivery.
• Country: Indicates the country of the customer (US).
• Service: Specifies the branch of service (e.g., AF for Air Force).

This attachment is crucial for bidders to understand the logistical requirements and delivery locations associated with the opportunity. It helps in planning for delivery, understanding the scope of service areas, and potentially estimating transportation or logistical costs. The provided data lists specific customer facilities within Cheyenne, WY, for the Air Force (AF) service branch.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 STORES GUIDE.PDF", is a user guide for the STORES Reconciliation Tool, specifically for EDI Vendor Users. It provides detailed instructions on how to use the STORES Web application for subsistence total order and receipt reconciliation.

• Logging On: Instructions for various login paths, including non-certificate and certificate-based logins, and requesting new accounts or password resets.
• Reconciliation: Guidance on reconciling Electronic Data Interchange (EDI) records, including handling mismatched invoices, receipts without invoices, and invoices without receipts.
• Order Confirmations & Fill Rate: Procedures for confirming orders and maintaining fill rates, including entering fill rates and short shipment information.
• Reports: Instructions on how to view invoice information.
• Account Management: Details on CAGE code assignments, downloading changes, and managing user accounts.
• Troubleshooting: Information on common issues and how to resolve them.

This guide is essential for vendors who will be using the STORES Web application for reconciliation purposes. It outlines the necessary steps for accessing the system, performing reconciliation tasks, and understanding reporting and account management features. Familiarity with this guide will enable vendors to efficiently manage their orders and receipts within the STORES system.

Form / Attachment / Pricing Sheet

This document provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to exchange data with DLA Troop Support using EDI.

• EDI Transaction Sets: Outlines the use of 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) transaction sets.
• Testing Process: Describes the mandatory testing procedures for each EDI transaction before moving to production, including contact information for testing.
• Production Procedures: Details transmission schedules for catalog updates and how to handle problems during production.
• EDI Guidelines: Provides specific details for each transaction set, including mandatory and conditional data elements, and required formats.
• Contact Information: Lists points of contact for EDI testing and support.

This document is crucial for any vendor intending to do business with DLA Troop Support through the STORES system. It outlines the technical requirements for data exchange, the testing process that must be successfully completed, and the operational procedures. Understanding and adhering to these guidelines is essential for successful order processing and payment.