Solicitation No: 19NP4026R0004 Health Insurance

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for Health Insurance services for employees of the U.S. Embassy in Kathmandu, Nepal. The U.S. Government intends to award a contract or purchase order to the responsible company submitting an acceptable offer at the lowest price. Award may be based on initial quotations without discussions, though discussions may be held if necessary.

• Provision of Health Insurance services to employees of the U.S. Government in Kathmandu, Nepal.

• Coverage details are outlined in Section C and Exhibits in Section J, including hospitalization, emergency services, outpatient services, prescription drugs, mental health, and more.

• Specific employee groups to be covered include LE Staff, Official Residence Expense (ORE) Staff, Peace Corps, and Employee Association (EA) employees.

• Contractor must provide a brochure listing health insurance benefits in Nepali and English within 30 days of contract award.

• Contract type: Fixed-price with economic price adjustment.

• Period of Performance: One year, with four one-year options to renew.

• Submission Deadline: April 3, 2026, 17:00 local time.

• Submission Method: Electronically to KTMContracts@state.gov.

• File Size Limit: 30MB per email; separate emails for files exceeding 30MB.

• Proposals must include:

  • Executed Standard Form 33, Solicitation Offer and Award.
  • Completed Section K: Representations, Certifications, and Other Statements of Offerors.
  • Price Proposal and completed Section B: Supplies or Services and Price/Costs.
  • Technical Proposal including Management Approach, Understanding of Requirements, Licensing Information, and Profit Sharing Credit.

• Evaluation will be based on technical acceptability and lowest price. Award will be made to the lowest-priced, technically acceptable, responsible offeror.

• Offerors must be registered in the System for Award Management (SAM) prior to proposal submission.

• Specific eligibility criteria for employees are detailed in Section C.1.3.

• Offerors must submit a completed IRS Form W-14.

• Defense Base Act (DBA) insurance premium costs must be included.

• A pre-proposal conference is scheduled for March 11, 2026.

Pre-solicitation Notice

This notice announces the U.S. Government's intent to solicit offers for LE Staff Health Insurance Services for the U.S. Embassy in Kathmandu, Nepal. The services will be procured on a firm-fixed-price basis.

• Provision of health insurance services to all Locally Employed (LE) Staff at the U.S. Embassy Kathmandu.

• Services required to accomplish all tasks as outlined in the contract.

• Anticipated performance period: One base year with four one-year option periods.

• The solicitation is planned for issuance in the first week of March 2026.

• The solicitation will be available via https://fbohome.sam.gov/.

• The response date mentioned in this synopsis is not firm; the actual date will be provided in the Request for Proposal (RFP).

• All responsible sources are invited to submit an offer for consideration.

• Not specified in this notice.

• This solicitation is not ready to be issued as of the date of this notice.

• Points of contact for inquiries are Vidya Acharya and Albina Collingham.