Solicitation Notice for Gardening Services at the Embassy and Ambassador’s Residence

Solicitation / RFP / RFQ

This solicitation is for gardening services for two properties of the U.S. Embassy in Brunei: the Chancery and the Ambassador's residence (CMR). The services include furnishing all labor, material, equipment, and services necessary for comprehensive gardening and landscape maintenance.

• Gardening Services: Maintenance of grass, shrubbery, garden areas, trees, and related landscape elements.

• Specific Tasks: Grass cutting (2-4 cm height), edging, trimming, weeding, turf repair, pruning of trees and shrubs, leaf removal (daily), mold/lichen removal on driveways/walkways, and debris removal.

• Specialized Services: Watering of lawns, flowers, shrubs, and trees; fertilization and liming of soil; pest and disease control; and replacement of plants/shrubs/trees below 3 meters in height.

• Grounds Maintenance Plan: Contractor must submit an annual plan detailing proposed frequencies and methods for all maintenance tasks.

• Supervision: A designated supervisor with sufficient English language skills is required on-site at all times.

• Working Hours: Mondays to Saturdays, 6:30 am to 3:30 pm at CMR and 7:30 am to 4:30 pm at Chancery, excluding holidays.

• Deliverables: Grounds Maintenance Plan, List of Personnel, Certificate of Insurance, Transition Plan, monthly Invoices, and Material Safety Data Sheets for chemicals.

• Contract Type: Firm-fixed-price.

• Period of Performance: Base period of 12 months, with two (2) one-year options to renew.

• Estimated Value: Not explicitly stated, but pricing is detailed for Base Period and two Option Years.

• Submission Deadline: June 09, 2026, at 12:00 pm.

• Submission Method: Email to BSBGSOProcurement@state.gov or sealed envelope to General Services Office (GSO), U.S. Embassy, Simpang 336-52-16-9, Jalan Duta, Bandar Seri Begawan BC4115.

• Evaluation Criteria: Award will be made to the lowest priced, technically acceptable, and responsible contractor. Evaluation includes compliance review, technical acceptability (past performance and experience), price evaluation, and responsibility determination.

• Quote Validity: 90 days.

• The document includes numerous FAR clauses related to small business concerns, including set-asides and subcontracting plans, suggesting potential opportunities for small businesses.

• Government Furnished Property: Includes garden tap, water and electrical power, tool storage facilities, and trees/shrubs/plants over 3 meters in height (if not due to contractor negligence).

• Contractor Furnished Property: Includes all necessary gardening supplies and equipment, and replacements for plants/shrubs/trees below 3 meters in height.

• Insurance: Minimum requirements include B$1 million for Bodily Injury and Property Damage per occurrence and cumulative.

• Site Visit: Scheduled for May 21, 2026, at 9:00 am at both the Chancery and CMR locations.

• Key Clauses: Includes provisions on personnel security, standard of conduct, labor disputes, insurance, laws and regulations, transition plan, quality assurance, payment, and various representations and certifications.

Form / Attachment / Pricing Sheet

This document is Standard Form 1449, a Solicitation/Contract/Order for Commercial Items. It serves as the primary form for soliciting offers, awarding contracts, or placing orders for commercial items.

• Solicitation Number: 19BX6026Q0004
• Solicitation Issue Date: May 13, 2026
• Offer Due Date/Time: June 09, 2026, 12:00 PM Local
• Item Description: Gardening services for the Chancery and Ambassador's residence.
• Period of Performance: Includes a base year (Sep 01, 2026 - Aug 31, 2027) and two option years.
• Issuing Office: American Embassy, Bandar Seri Begawan.

Bidders must use this form to submit their offers. It outlines the specific services required (gardening), the contract period, and the submission deadline. Key information for proposal preparation and submission is contained within this form and referenced FAR clauses (52.212-1, 52.212-3, and 52.212-5 are attached).

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks gardening services for the U.S. Embassy in Brunei, covering two primary locations: the Chancery and the Ambassador's residence (CMR). The services include comprehensive landscape maintenance.

• Scope: Full gardening and landscape maintenance for designated areas at the Chancery and CMR.

• Services: Grass cutting, edging, trimming, weeding, turf repair, pruning, leaf removal, debris removal, watering, fertilizing, pest and disease control, and care of potted plants.

• Specific Areas: Includes grounds within property boundaries, roadsides, parking lots, sidewalks, and a forested area outside the Embassy perimeter (for grass cutting and debris removal only).

• Grounds Maintenance Plan: Contractors must submit an annual plan detailing methods, frequencies, and schedules for all services.

• Personnel: Requires a designated supervisor with English language skills. Background checks will be conducted on all personnel.

• Equipment: Contractor must provide all necessary gardening tools, equipment, and vehicles.

• Insurance: Minimum general liability insurance of B$1 million per occurrence/cumulative is required.

• Performance Period: 12 months from the Notice to Proceed, with two (2) one-year options to renew.

• Pricing: Firm-fixed price for base year and option years, detailed by CLIN and location.

• RFQ Due Date: June 09, 2026, at 12:00 PM.

• Submission: Via email to BSBGSOProcurement@state.gov or by sealed envelope to the General Services Office.

• Evaluation: Award will be made to the lowest priced, technically acceptable, responsible offeror.

• Technical Acceptability: Based on past performance and experience.

• Site Visit: Scheduled for May 21, 2026.

No specific set-aside is mentioned, but offerors must demonstrate operational capability and compliance with local laws and regulations.

• The contract includes clauses related to commercial items, labor standards, and Department of State specific requirements.
• Government-furnished property includes water, electrical power, and tool storage facilities.