Prepaid Postage and Equipment Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, MICC-West Point, has issued a Sources Sought Notice to identify qualified vendors for a commercial prepaid postage and equipment service for the U.S. Military Academy (USMA) at West Point, NY. This market research aims to support official mail processing operations and determine the potential for a Small Business Set-Aside. Responses are due by May 4, 2026, 4:00 PM EST.
Purpose & Scope
The U.S. Government seeks a comprehensive prepaid postage solution, including software access, web client, administrative controls, printing, reporting, technical support, and three (3) digital mailing scales. The system must enable authorized users to generate and print postage from government computers, maintain centralized controls, and ensure operational efficiency for the Directorate of Admissions.
Key Requirements
- System Functionality: Simultaneous downloadable and web-based access, HQ and Local Administrator functions, multi-browser support, printing from network/desktop printers, compatibility with Government-furnished Windows OS.
- Hardware: Provision of three (3) digital mailing scales at no additional cost.
- Support: 99% system availability, 1-business day technical support response, 2-business day critical issue resolution. A dedicated Contractor Point of Contact (POC) is required.
- Reporting: Quarterly Postage Expenditure Reports detailing expenditures, balances, service types, transactions, and unusual activity.
- Cybersecurity: Compliance with applicable Federal and DoD cybersecurity requirements, with cloud-based components maintaining industry-standard data security.
Contract Details
- Opportunity Type: Sources Sought (Market Research).
- Anticipated Contract Type: Firm-Fixed-Price.
- Anticipated Set-Aside: Small Business Set-Aside (contingent on sufficient qualified small business responses).
- Period of Performance: A base period of 12 months with four (4) additional 12-month option periods.
- Place of Performance: United States Military Academy, 667-A Ruger Road, First Floor, West Point, NY 10996.
- Anticipated NAICS: 339940 – Office Supplies (except Paper) Manufacturing (750 employees size standard).
Response Requirements
Interested firms should provide:
- Company details (name, POC, DUNS, CAGE, small business status/certifications, NAICS).
- Interest as a prime contractor, and any subcontracting, joint venture, or teaming arrangements.
- Detailed past experience on similar requirements (size, scope, complexity, timeframe, government or commercial).
- Information on commercial availability, including pricing, delivery schedules, terms, and warranties.
- Recommendations to structure the contract for small business competition.
- Identification of any conditions restricting competition and rationale.
- Recommendations to improve the approach/specifications/draft PWS.
Submission Details
- Response Due: May 4, 2026, 4:00 PM EST.
- Submit To: Soung Gibbons (soung.h.gibbons.civ@army.mil).
- Email Subject Line: Must include Sources Sought Notice ID W911SD26QA075.
Important Note
This is solely for information and planning purposes and does not constitute a solicitation. The U.S. Government is not seeking quotes, bids, or proposals at this time and will not pay for information submitted. Not responding does not preclude participation in any future solicitation.