RFQ: Solicitation 36C25226Q0267-Optical Dispensing Services at the Hines VA Medical Center and CBOC

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for Optical Dispensing Services at the Edward Hines VA Hospital in Hines, IL, and the Joliet Community Based Outpatient Clinic (CBOC) in Joliet, IL. The government intends to award an Indefinite Quantity Contract (IQC) with firm-fixed unit pricing.

• Provide prescription eyeglasses and associated optician services.

• Services include fitting, adjusting, and minor repair of eyeglasses.

• Offerors must provide their own dispensing equipment and instrumentation.

• Enter into a retail concession agreement with the Veteran's Canteen Service (VCS) to offer commercial optical services at a discount.

• Provide one eyeglass case per pair of eyeglasses furnished.

• Correct prescribing errors at no cost to the Government within 90 days.

• Maintain a two percent error/defect tolerance.

• Deliver eyeglasses within seven business days of order receipt.

• Provide a 90-day warranty against defective workmanship, with manufacturer warranties extending beyond that period.

• Contract Type: Indefinite Quantity Contract (IQC)

• Period of Performance: 5-year Ordering Period with five 1-year Priced Periods.

  • Priced Period 1: April 1, 2026 - March 31, 2027
  • Priced Period 2: April 1, 2027 - March 31, 2028
  • Priced Period 3: April 1, 2028 - March 31, 2029
  • Priced Period 4: April 1, 2029 - March 31, 2030
  • Priced Period 5: April 1, 2030 - March 31, 2031

• Minimum Guarantee: $10,000.00

• Maximum Ceiling: $3,000,000.00

• Submission Deadline: March 23, 2026, 15:00 CDT (See Block 8 of SF 1449).

• Submission Method: Email to william.mcquade@va.gov. Limit graphics and excessive large files.

• Evaluation Criteria: Comparative evaluation based on Price Quote and Fill-ins, and Prior Experience and Additional Requirements.

• Offerors must provide documentation of at least three (3) years of experience in Optical Dispensing Services.

• Offerors must submit a copy of the American Board of Opticians (ABO) license for Opticians and a Certificate of Liability Insurance.

• This procurement is a 100% Small Business (SB) set-aside.

• A site visit is strongly suggested for March 10, 2026.

• Questions must be submitted via email by March 12, 2026.

Solicitation / RFP / RFQ

This document is a presolicitation notice from the Department of Veterans Affairs announcing their intent to issue a solicitation for Optical Dispensing Services. The services will be provided to the Hines VA Medical Center located in Hines, IL, and the Joliet CBOC located in Joliet, IL.

This notice does not detail specific requirements or deliverables, as it precedes the official solicitation. It serves as an announcement of an upcoming procurement opportunity.

• The solicitation number is 36C25226Q0267.

• The anticipated issue date for the solicitation is on or around 03/02/2026.

• The estimated contract type, period of performance, and value are not specified in this notice.

• Quotes will be due no later than 03/23/2026 at 3:00 p.m. Central Time.

• Specific submission instructions and evaluation criteria will be detailed in the forthcoming solicitation.

• The opportunity is set-aside for Small Business Administration (SBA).

• The Product Service Code (PSC) is Q511 and the NAICS Code is 456130.

• The contracting office is located in Milwaukee, WI.

• The point of contact for this presolicitation notice is William McQuade, Contract Specialist.