N6247826R2431 FACILITIES AND LIGHTING MAINTENANCE SERVICES at Joint Base Pearl Harbor Hickam, Oahu, Hawaii

Questions & Answers / Clarifications

This document contains questions and requests for clarification regarding Solicitation NO.N6247826R2431 for Facility Lighting Maintenance and Repair Services in Hawaii.

• Corporate Experience Requirements: A question was raised suggesting that the current requirements for Offerors to demonstrate self-performing all listed scope areas under Section C, Non-Price Proposal, Factor 1 - Corporate Experience, paragraph (c) may be overly restrictive. It is suggested that the requirement be revised to allow Offerors to demonstrate self-performance experience in at least three (3) of the five (5) areas to promote competition.
• Emergency Response Time (HEMP Shelters): Clarification is sought on whether the incumbent was required to respond to emergency work orders for HEMP shelters within one (1) hour of notification under the prior contract, given the need for highly specialized personnel with Secret security clearances and logistical considerations.
• Future Emergency Response Time: A follow-up question asks to confirm if the same one (1) hour emergency response requirement will apply under this contract, noting that meeting this requirement may be challenging due to limited availability of appropriately cleared and trained personnel.

These questions suggest potential revisions to the solicitation's corporate experience requirements and seek clarification on critical emergency response time stipulations, which could impact proposal preparation and evaluation.

Other / Unclassified

This document is a Site Visit Log for Solicitation N6247826R2431, related to "Facility and Lighting Maintenance and Repair Services" in various locations on Oahu, Hawaii. It records attendees of a pre-proposal conference held on May 12, 2026, at 7:30 am.

This log provides a list of individuals and their associated companies, phone numbers, and email addresses who attended the pre-proposal conference. This information can be useful for potential bidders to identify other interested parties or to follow up with specific attendees if necessary.

Solicitation / RFP / RFQ

This document is a pre-proposal conference brief for Solicitation N6247826R2431, concerning Facility & Lighting Maintenance Services at Joint Base Pearl Harbor-Hickam (JBPHH), HI.

• The scope of work includes Building Systems, HEMP Shelters, Locksmith services, Electronic Corrective Maintenance Coverage, Lighting Maintenance, and both recurring and non-recurring work items.

• Contract Term: 66 months, consisting of one 12-month base period and four 12-month option periods, plus one 6-month option to extend services.

• Estimated Period of Performance: Beginning February 1, 2027.

• Request for Information (RFIs) Due: May 26, 2026.

• Proposal Due Date: June 12, 2026, 5:00 PM HST.

• Evaluation Procedures: Lowest Price Technically Acceptable (LPTA) source selection.

• Evaluation Factors:

  • Factor 1: Corporate Experience
  • Factor 2: Safety
  • Factor 3: Past Performance

• Offerors are instructed not to change the Offeror Pricing Schedule document.

• CMMC Level 1 (Self) is required. Refer to clause 252.204-7025.

• SAM.gov registration is mandatory.

• A site visit is mentioned, but no questions will be answered during it. All questions must be submitted via email no later than May 26, 2026.

• No questions will be answered during the pre-proposal conference; questions are due May 26, 2026.

Amendment / Modification

This document, Notice No. 1 and Notice No. 2, provides general information about previous contracts related to Facilities and Lighting Maintenance and Repair Services. It details:

• Previous Contract N6247821D2401: Awarded 05/09/2021, with an original term of 05/28/2021 – 05/27/2022. The last option period exercised was 05/28/2025 – 5/27/2026. Award amounts are provided for Firm Fixed Price and Indefinite Delivery Indefinite Quantity.
• Previous Contract N6247821D2404: Awarded 9/29/2021, with an original term of 10/28/2021 – 10/27/2022. The last option period exercised was 10/28/2025 – 10/27/2026. Award amounts are provided for Firm Fixed Price and Indefinite Delivery Indefinite Quantity.
• Incumbent Contractor: GMB, Inc. is listed for both previous contracts.
• Important Information (Notice No. 2):
  • Requires registration in SAM.gov and submission of FAR 52.212-3.
  • Requires legal/business name and physical address from SAM.gov for SF 1449.
  • Details requirements for the VETS-4212 Report.
  • Explains the use of Electronic Funds Transfer (EFT) for payments and the importance of accurate SAM.gov information.
  • Outlines insurance requirements, specifically stating that umbrella coverages are not accepted.
  • Lists considerations for total compensation, including payroll burden, health insurance, general excise tax, minimum wages, and Service Contract Labor Standards.
  • States a subcontracting limitation: not more than 50% of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.
  • Specifies source selection procedures requiring both non-price and price proposals.
• Pre-Proposal Conference (Notice No. 3): A pre-proposal conference is scheduled for May 12, 2026, at 7:30 AM HST at Building A12. A site visit will follow. Firms must submit attendee information by May 8, 2026. Questions are due by May 26, 2026.

These notices provide background information and important administrative and procedural details relevant to the solicitation.

Bidders must base their offers on the new solicitation, not previous contract specifications. The notices provide instructions for SAM.gov registration, proposal submission, and pre-proposal activities. They also highlight key requirements such as EFT payments, insurance, subcontracting limitations, and the evaluation process.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding the opportunity.

No specific impacts on the solicitation were detailed in the provided text.

Forms / Attachments / Pricing Sheets

This document contains pricing information for various contract line items (CLINs) across a base period and four option periods, plus an option to extend services. It details both recurring and non-recurring work for each period.

• Base Period (CLINs 0001-0002): Total estimated price of $108,000.00.
• Option Period One (CLINs 0003-0004): Total estimated price of $108,000.00.
• Option Period Two (CLINs 0005-0006): Total estimated price of $108,000.00.
• Option Period Three (CLINs 0007-0008): Total estimated price of $108,000.00.
• Option Period Four (CLINs 0009-0010): Total estimated price of $108,000.00.
• Option to Extend Services (CLINs 0011-0012): Total estimated price of $54,000.00.
• Total Estimated Price (CLINs 0001-0012): $594,000.00.
• Detailed breakdowns for recurring and non-recurring work, including specific tasks like facility ventilation maintenance, water systems maintenance, lighting, and UPS maintenance across various locations (PHNSY, CNRH, MCBH, MWR, PACOM, NIWC PAC, CAMP SMITH, MCAS).
• Non-recurring work includes Unit Priced Labor Hour Work, Direct Material and Construction Equipment, Filter Maintenance, and Locksmith services, with specific estimated quantities and unit prices to be negotiated.

This document is crucial for bidders to understand the estimated costs associated with the base period and potential option periods. It outlines the structure for pricing recurring and non-recurring services, including specific line items and estimated quantities for non-recurring work that require negotiation. Bidders must use this information to prepare their pricing proposals.

Solicitation / RFP / RFQ

This document provides general information about previous contracts related to Facilities and Lighting Maintenance and Repair Services in Oahu, Hawaii. It is issued in response to numerous Freedom of Information Act requests and is intended to provide context for the new solicitation (RFP NO. N6247826R2431). Bidders are cautioned to base their offers on the new solicitation's requirements, as they may differ from previous contracts.

This document does not detail specific requirements or deliverables for the new solicitation. It explicitly states that "REPLACEMENT CONTRACT SPECIFICATIONS ARE NEVER THE SAME" and "THE GOVERNMENT CHANGED SPECIFICATION REQUIREMENTS FROM THE PREVIOUS CONTRACTS."

Information on two previous contracts is provided:

• Contract 1 (N6247821D2401):

  • Award Date: 05/09/2021
  • Original Term: 05/28/2021 – 05/27/2022
  • Award Amount: $1,970,718.00 (FFP) / $1,252,534.00 (IDIQ)
  • Last Option Period Exercised: 05/28/2025 – 5/27/2026
  • Last Option Period Amount: $1,310,588.00 (FFP) / $1,277,634.00 (IDIQ)
  • Total Term (incl. options): 60 months
  • Incumbent Contractor: GMB, Inc.

• Contract 2 (N6247821D2404):

  • Award Date: 9/29/2021
  • Original Term: 10/28/2021 – 10/27/2022
  • Award Amount: $744,000.00 (FFP) / $24,800.00 (IDIQ)
  • Last Option Period Exercised: 10/28/2025 – 10/27/2026
  • Last Option Period Amount: $744,000.00 (FFP) / $2,773,500.00 (IDIQ)
  • Total Term (incl. options): 60 months
  • Incumbent Contractor: GMB, Inc.

This document does not contain submission or evaluation instructions. It directs bidders to the new solicitation.

No specific eligibility or set-aside information is provided in this document.

• This data is strictly for informational purposes.
• Contractors must base and submit offers on the new solicitation.
• No abstract of offers exists for the previous contracts; they were awarded by competitive negotiation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions, primarily focusing on infrastructure sustainment and minimal restoration and modernization work. The objective is to maintain and repair facilities and other assets to keep them in good working order.

The contractor shall perform maintenance, repair, alteration, demolition, and minor construction for the following:

• Building and Structures: Memorial Fountain, HEMP Shelters, Water Storage Tanks, and Re-lamping, Ballast Renewal, and Incidental Electrical Repair within light fixtures.
• Building Systems: Facility Ventilation Intake, Exhaust Filters, Dust Collector Filter Cartridges, Swimming Pools, Training Facilities, High Security Revolving Doors, Circle Interlocking Doors, Reverse Osmosis Systems, Photovoltaic (PV) Systems, Solar Hot Water Systems, and Uninterruptible Power Systems (UPS).
• High Altitude Electromagnetic Pulse (HEMP) Shelters: Hardness Critical Assemblies (HCAs).
• Locksmith Facility Investment Services: Repair/Installation of locks, locking hardware, and locking devices; Neutralization of locks, locking hardware, and locking devices; Key Duplication; Pinning cylinders (Keyed Differene (KD), Keyed Alike (KA), and Mastered Keyed (MK) systems); and Combinating and Re-Combinating locks.

The document specifies requirements for various locations including Joint Base Pearl Harbor Hickam, Oahu, Hawaii, and other outlying areas supported by this installation. The period of performance is not explicitly stated but implies ongoing maintenance and repair.

• Performance Standards: Facilities, systems, and equipment are to be maintained in normal working condition and function properly in accordance with OEM specifications, including recertification if applicable.
• Workmanship: Shall meet industry and equipment manufacturers' standards and comply with building and safety codes.
• Materials: Shall be of the same model/style or equivalent as the component being replaced, and comply with applicable Government, commercial, or industrial standards.
• Deliverables: Includes various reports, logs, and plans such as Facility Historical Records, On-Site Service Logbooks, Deficiency Reports, and Maintenance Summary Reports.
• Safety: Compliance with EM 385-1-1, 29 CFR 1910, 29 CFR 1925, and Hawaii Revised Statutes (HRS) Chapter 396 is required. Personnel must be trained and certified as specified.

Solicitation / RFP / RFQ

This solicitation is for Facilities and Lighting Maintenance and Repair Services at JBPHH, Oahu, Hawaii. The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) type contract.

The contractor shall perform maintenance, repair, alteration, demolition, and minor construction for various facilities and systems, including:

• Buildings and Structures (e.g., Memorial Fountain, HEMP Shelters, Water Storage Tanks)

• Building Systems (e.g., Ventilation, Exhaust Filters, Dust Collectors, Pools, Training Facilities, Revolving Doors, RO Systems, Solar Hot Water, UPS)

• High Altitude Electromagnetic Pulse (HEMP) Shelters

• Locksmith Facility Investment Services (e.g., lock repair/installation, key duplication, re-keying systems)

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance: Base Period (12 months) plus four 12-month option periods and one 6-month option to extend services. The overall contract delivery period is from 01 Feb 2027 to 01 Aug 2032.

• Minimum Guarantee: $2,500.00

• Maximum Per Order: $350,000.00

• Estimated Value: USD 47,000,000.00 (Size Standard for NAICS 561210)

• Pricing Arrangement: Firm Fixed Price for all CLINs.

• Proposal Due Date: 12 Jun 2026, 05:00 PM Local Time.

• Submission Method: Proposals must be submitted electronically via the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil/.

• Evaluation Factors: The contract will be awarded to the responsible Offeror whose offer is most advantageous to the Government, considering price and other factors. The evaluation will be based on:

  • Factor 1: Corporate Experience
  • Factor 2: Safety
  • Factor 3: Past Performance

• Evaluation Basis: A Lowest Price Technically Acceptable (LPTA) process will be used. An overall non-price factors rating of "ACCEPTABLE" is required for award.

• This acquisition is set aside for 8(a) Small Business concerns.

• Offerors must be certified by the Small Business Administration (SBA) for the 8(a) program.

• Cybersecurity Maturity Model Certification (CMMC) Level 1 is required for award.

• Attachments referenced include Exhibits A through F for recurring and non-recurring work, and other technical specifications.

• Offerors must comply with all FAR and DFARS clauses incorporated by reference, including those related to cybersecurity and supply chain security.

• A Pre-Performance Conference is required within 15 days of contract award.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (No. 2015-5689, Revision No. 27) outlining the minimum wage rates and fringe benefits for various occupations in American Samoa, Hawaii (specifically Hawaii County of Honolulu), and Johnston Island. It is issued under the Service Contract Act.

• Applicability: This wage determination applies to contracts covered by the Service Contract Act awarded on or after January 1, 2017, and to contracts awarded on or between January 1, 2015, and January 29, 2022, that have not been renewed or extended after January 30, 2022.
• Minimum Wage Rates: The document lists specific minimum hourly wage rates for a wide range of occupations, categorized by general occupational groups (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations).
• Fringe Benefits: Required fringe benefits follow the occupational listings. Specific health and welfare benefits are detailed for Hawaii, including rates for the Hawaii prepaid Health Care Act and alternative rates.
• Executive Orders:
  • EO 13706 (Paid Sick Leave): Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually. Information is available at www.dol.gov/whd/govcontracts.
  • EO 13658 (Minimum Wage): For contracts awarded within specific date ranges and not renewed after January 30, 2022, contractors must pay covered workers at least $13.30 per hour (or the applicable wage rate from this determination, if higher) in 2025. This minimum wage rate is adjusted annually.
• Vacation and Holidays: Standard provisions for paid vacation (based on years of service) and a minimum of eleven paid holidays per year are outlined.
• Hazardous Pay Differential: An 8% differential applies for high-hazard work (ordnance, explosives) and a 4% differential for low-hazard work in proximity to such materials.
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for their cost. Cleaning and maintenance reimbursement is required at $3.35 per week unless uniforms are "wash and wear."
• Conformance Process: Procedures are detailed for classifying and determining wage rates for occupations not explicitly listed in this determination, requiring contractor submission of a Standard Form 1444 (SF-1444) for approval.

This document is critical for any bidder proposing on a contract that falls under the Service Contract Act in the specified geographic areas. It establishes the minimum labor costs (wages and fringe benefits) that must be factored into bid proposals to ensure compliance with federal regulations.