Presolicitation Notice for Subsistence Prime Vendor Support for Mexico

Solicitation / RFP / RFQ

This document is a solicitation (SPE300-26-R-X009) for commercial items. The issuing agency is DLA Troop Support, Directorate of Subsistence.

This solicitation includes the following attachments which detail the requirements:

• Statement of Work (Mexico 2026 SoW.pdf)

• Schedule of Items (Mexico Schedule of Items 2026.xlsx)

• Guide for Reconciliation Non-EDI Vendor Users (ReconVendorNonEDIGuide.pdf)

• Solicitation Clauses (SOW Provisions and Clauses 2026.pdf)

• The contract is a "RATED ORDER" under DPAS (15 CFR 700).

• The NAICS code is 311991 with a size standard of 700.

• Quotes must be submitted through DIBBS.

• The Offer Due Date is February 27, 2026, at 3:00 PM EST.

• DIBBS registration is required for bidding.

This acquisition is set aside for Small Business. Specific set-aside categories include HUBZONE SMALL BUSINESS, WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM, and SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (EDWOSB).

• Standard Form 1449 is used for this solicitation.
• Attachments are posted to DIBBS.

Form / Attachment / Pricing Sheet

This document is a user guide for the STORES Reconciliation Tool, specifically for Non-EDI Vendors. It provides detailed instructions on how to use the STORES Web application for reconciliation purposes.

• Login Procedures: Covers various methods of logging into STORES Web, including certificate-based and non-certificate-based logins, account creation, password resets, and account reactivation.
• Navigation and Interface: Explains the STORES Reconciliation Tool homepage, main menu, and navigation bar.
• Reconciliation Tasks: Details procedures for creating invoices, handling mismatched invoices, managing receipts without invoices, and processing invoices without receipts.
• Other Functions: Includes sections on order confirmations, fill rate maintenance, reports, downloading changes, and viewing messages.
• Troubleshooting: Provides guidance on common issues, such as clearing browser history for Crystal Reports.

This guide is essential for any vendor using the STORES Web application for reconciliation. It outlines the steps required to access the system, perform reconciliation tasks, and resolve potential issues. Understanding this guide will help vendors efficiently manage their transactions within the STORES system.

Solicitation

This document is a solicitation that incorporates terms and conditions by reference. It outlines instructions for suppliers submitting quotations, details evaluation information for Indefinite Delivery Contracts (IDC), and includes mandatory and conditional provisions, clauses, and procurement notes. The solicitation is identified by "SPE" in the first three positions and "Q" in the ninth position of the solicitation number.

• Cybersecurity Requirements: DFARS clauses 252.204-7012, 252.204-7019, and 252.204-7020 apply when access to Controlled Unclassified Information (CUI) is required. Compliance with NIST SP 800-171 security requirements and posting summary level scores in the Supplier Performance Risk System (SPRS) are mandatory.

• Federal Acquisition Supply Chain Security Act (FASCSA) Orders: Contractors must comply with FAR clause 52.204-30 and provision 52.204-29 regarding FASCSA orders, which prohibit the use of certain covered articles or sources. Offerors must conduct a reasonable inquiry and represent compliance.

• Contract Type: The award will result in an Indefinite Delivery Contract (IDC), specifically a Bilateral Simplified Indefinite-Delivery Contract (SIDC). Pricing will be based on quantity ranges and evaluated on the estimated annual demand.

• Minimum Quantity: The government is not obligated to place additional orders once the guaranteed minimum quantity is met.

• Maximum Value: The maximum value of the SIDC will not exceed the SAT (Simplified Acquisition Threshold) or thresholds under FAR Subpart 13.5.

• Submission Method: Quotations are to be submitted via the DLA Internet Bid Board System (DIBBS) or email.

• Return Date and Time: Quotations are due by 3:00 P.M. Eastern Standard Time on the return date. Extensions may be granted for government-caused interruptions to DIBBS.

• Late Quotations: May be considered if received before the evaluation process begins.

• Quotation Revisions/Withdrawal: May be submitted or withdrawn via DIBBS/EMAIL until award.

• Evaluation: Acquisitions may be candidates for award under the DLA Evaluation program using price reasonableness logic and other filters for awards at or below the SAT. "Qualified quotations" are those in exact compliance. Manual evaluation will consider price, delivery, and past performance. Firms newly registered in DIBBS may be excluded if their volume significantly exceeds the historical average.

• Small Business Set-Asides: Solicitations may be set-aside for small businesses or specific socioeconomic programs (SDVOSB, WOSB, EDWOSB, HUBZone). Compliance with nonmanufacturer rule and subcontracting limitations is required for set-aside solicitations.

• Joint Ventures: Specific representation requirements apply to small business joint venture offerors.

• Cyber Incident Reporting: DFARS 252.204-7012 applies.

• Domestic Material Restrictions: Berry Amendment, Buy American Act, and other domestic material restrictions may apply. Offerors must review related clauses.

• Questions: Inquiries regarding DIBBS should be emailed to dibbsBSM@dla.mil or directed to the DIBBS FAQ. For immediate assistance, call 1-877-352-2255.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for supporting visiting U.S. Coast Guard and U.S. Naval Ships with Fresh Fruit and Vegetable (FF&V) items in Mexico. The contract will be a Firm Fixed Price Indefinite Delivery Contract (IDC) utilizing the Simplified Acquisition Threshold (SAT).

• Procurement of Fresh Fruit and Vegetable (FF&V) items for visiting U.S. military vessels in specified Mexican ports.

• The contract period is for one year.

• The maximum dollar value for the contract action is $350,000.00.

• A Guaranteed Minimum amount of $3,500 will be provided.

• Offerors must quote Unit Prices and Distribution Prices for all items.

• Product Prices and Distribution Prices will be added to establish a Total Price per item, and then summed for a Total Evaluation Price.

• Offerors must quote at least 37 out of 43 items (approximately 85%) to avoid exclusion from evaluation.

• A minimum fill rate of 98.0% without substitutions is required.

• The contract is for a term of one year.

• Services will be provided in Huatulco, Manzanillo, Puerto Vallarta, and Tiapas-Tapachula, Mexico.

• Pricing will be FOB destination.

• Economic Price Adjustment (EPA) clause applies to the Product Price component.

• Offerors must maintain electronic catalogs.

• Vendors must register in SAM.gov and DIBBS.

• A Best Value Tradeoff Process will be used for evaluation, with Past Performance considered equal to price.

• Specific requirements for packaging, packing, labeling, inspection, acceptance, security, and invoicing are detailed.

• Vendors must provide customer service representatives and may be required to perform 24/7 operations.

Form / Attachment / Pricing Sheet

This document is a schedule of items, likely intended for use in pricing proposals or as a reference for available goods. It lists various food items with associated stock numbers, descriptions, units of issue, and pricing fields (Product Price (PP), Distribution Price (DP), and Total (DP+PP)).

• FIC: Item identification code.
• Stock Number: Unique identifier for each item.
• Description: Name of the item (e.g., APPLES, GREEN, BROCCOLI, ONIONS, YELLOW).
• UNIT OF ISSUE: The unit in which the item is measured (e.g., LB for pounds).
• Product Price (PP), Distribution Price (DP), Total (DP+PP): Fields for pricing information. All listed prices are currently 0.0.
• Additional Fees: Includes a "Restocking / Disposal Fee" with a price of 0.0.
• Total Items: 43 items listed.

This schedule provides a detailed list of specific food items that may be part of the contract. Bidders should review this list to understand the scope of potential requirements and to prepare accurate pricing. The presence of pricing fields, even if currently zero, suggests that pricing will be a critical component of any proposal submitted in response to this opportunity. Bidders should note the units of issue for each item to ensure correct quantity calculations and pricing.