Presolicitation Notice - Meeting Room with AV Equipment and Support
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Oceanic and Atmospheric Administration (NOAA), under the U.S. Department of Commerce, intends to award a sole source purchase order to Hyatt Regency Newport Beach for meeting rooms, AV equipment, and AV support in Newport Beach, CA. This presolicitation notice is for the IATTC-WCPFC Joint Working Group on Pacific Bluefin Tuna meeting. No set-aside is designated for this requirement. Firms believing they can fully meet the government's requirements may submit documentation by March 4, 2026.
Scope of Work
NOAA requires the provision of:
- Three meeting room rentals for three days (March 11-13, 2026).
- Projector equipment.
- Audio-visual (AV) equipment and support. These services are essential for hosting the IATTC-WCPFC Joint Working Group meeting, which requires specific capabilities for a live-streamed hybrid interactive format, including real-time interpretation and participant interaction.
Contract & Timeline
- Opportunity Type: Presolicitation Notice (Sole Source)
- Planned Contract Type: Purchase Order (Firm-Fixed Price)
- Period of Performance: Upon award through March 13, 2026
- Set-Aside: None (Sole Source)
- Response Due: March 4, 2026 (15 days after publication)
- Published Date: February 17, 2026
- Place of Performance: 1107 Jamboree Road, Newport Beach, CA 92660
- NAICS Code: 721110 (Hotels (except Casino Hotels) and Motels)
- Product Service Code: X1AB (Lease/Rental Of Conference Space And Facilities)
Sole Source Justification
The sole source determination is based on the Hyatt Regency Newport Beach being the only vendor capable of providing all required services at the specified location. This includes meeting space, AV equipment, and AV support, which are critical for ensuring efficiency and meeting the unique technical demands of the event. All delegates are already booked at this property, making on-site hosting necessary for logistical reasons and to facilitate bilateral meetings.
Action for Industry
This is not a request for competitive proposals, and no solicitation package is available. However, firms that believe they can fully meet the government's requirements may submit substantiating documentation or a request for additional information in writing to the identified point of contact within 15 days after the publication of this notice. Responses will be evaluated to determine if a competitive procurement is feasible. Oral communications are not acceptable.