RFQ_19NP4026Q0007_MSGR Cook Services

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) is for Marine Security Guard Residence (MSGR) Cook Services at the U.S. Embassy Nepal. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Provision of food services, including labor, material, equipment, and services for U.S. Embassy Nepal, Kathmandu Post - Marine Security Guards.

• Services include menu planning, food sourcing, preparation, service, staffing, and quality management.

• Contractor must provide managerial, administrative, and direct labor personnel.

• Specific duties include daily cooking and serving, cleaning of kitchen and dishes, and adherence to safety standards.

• Key personnel requirement: MSG Detachment Cook with a minimum of 3 years of experience.

• Contract Type: Fixed Price.

• Period of Performance: Initial 12-month period with two one-year options to renew.

• Value: Not explicitly stated, but pricing is per month for Base Year, Option Year 1, and Option Year 2.

• Value Added Tax (VAT): Not included in CLIN rates; priced as a separate line item.

• Quotations are due by 11-May-2026, 1659 Hrs Kathmandu local time.

• Submissions must be in English.

• Quotations must be submitted electronically to KTMContracts@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, not exceeding 20MB per file.

• Evaluation will be based on the lowest priced, technically acceptable, responsible contractor.

• Evaluation factors include Compliance Review, Technical Acceptability, Price Evaluation, and Responsibility Determination.

• Offerors must be registered in the System for Award Management (SAM) prior to submission.

• Offerors must demonstrate prior experience with food preparation and serving, preferably in Nepal or with diplomatic agencies.

• Offerors must provide evidence of operating an established business in Nepal with a permanent address and telephone listing.

• A pre-quotation conference will be held on 16-Apr-2026 at the US Embassy Nepal. Prospective offerors should contact chaudharyv@state.gov for information or to arrange entry.

• Required documents for quotation consideration include SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and Proof of SAM Registration.

• Government Furnished Property (GFE) will be provided, including kitchen facilities, cookware, tableware, and appliances.

Solicitation / RFP / RFQ

This document is a pre-solicitation notice for food services program for the U.S. Government Kathmandu Post, specifically for the Marine Security Guard Residence (MSGR). The contractor will be responsible for providing all necessary managerial, administrative, and direct labor personnel, as well as transportation, to perform these services.

• Provision of food services program.

• Provision of all necessary managerial, administrative, and direct labor personnel.

• Provision of all transportation to perform the services.

• The anticipated performance period is for a base year with two one-year option periods.

• The contract will be a firm fixed price type contract.

• This solicitation is not ready to be issued as of the date of this notice; it will be launched on SAM.gov when available.

• All responsible sources may submit a quotation, which will be considered.

• The Government may award the contract based on the initial offer without discussion.

• Quotations must be submitted electronically to KTMContracts@state.gov.

• Submission format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File size limit: 20MB per file. Submissions exceeding 20MB must be made in separate files, each less than 20MB.

• All contractors must be registered in the System for Award Management (SAM) Database prior to contract award.

• Primary Point of Contact: William J Miskelly (Phone: 00977-1-423-4000, Fax: 00977-1-4007277).

• Secondary Point of Contact: Vineet Chaudhary (Phone: 00977-1-423-4594, Fax: 00977-1-4007277).

• Place of Contract Performance: U.S. Embassy Nepal, 2976 Narayan Gopal Marg., Brahma Cottage, Maharajgunj, Kathmandu-3, Nepal.