Solicitation Number 19KS7026Q0018, Vehicle Insurance Services

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) is for U.S. Government-owned vehicle insurance services for the U.S. Embassy Seoul, Korea. The U.S. Embassy Seoul intends to award a purchase order to the responsible company submitting an acceptable quotation.

• Insurance coverage and management for U.S. Government-owned official vehicles located at the American Embassy Seoul, Consulate Busan, and DHS/CSI Busan.

• Vehicles will be driven by authorized U.S. Government employees, contractors with Korean driver's licenses or international permits, and U.S. military personnel with international permits.

• Specific insurance coverage types include Third Party Liability, Own Bodily Injury, Roadside Service, and Full Comprehensive Insurance, with varying minimum required amounts for each.

• The contract period is for 12 months, starting April 1, 2026, and ending April 1, 2027.

• Type of Contract: Fixed Price.

• Premiums are to be in Korean Won and include all costs (personnel, administration, labor, transportation, overhead, profit).

• Value Added Tax (VAT) will not be reimbursed by the Government.

• Quotations must be submitted electronically via email to SeoulProposals@state.gov.

• Questions concerning the solicitation must be submitted in writing by February 27, 2026, at 17:00 Korea Standard Time.

• Quotations are due by March 10, 2026, at 17:00 Korea Standard Time.

• Submission format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File size must not exceed 30MB; larger submissions must be in separate files under 30MB.

• Technical and pricing information must be submitted separately.

• Evaluation will be based on the lowest priced, technically acceptable offeror who is a responsible contractor.

• No specific set-aside is mentioned in the initial RFQ notice.

• Offerors are required to be registered in SAM when submitting an offer over $40,000.

• The solicitation includes numerous FAR and DOSAR clauses, including those related to representations and certifications, contract terms, and payment.

Solicitation / Pre-Solicitation Notice

This is a pre-solicitation notice from the U.S. Embassy in Seoul, Republic of Korea, announcing an upcoming Request for Quotation (RFQ) for vehicle insurance services. The Embassy requires insurance coverage for all U.S. government official vehicles.

• Provision of vehicle insurance services for U.S. government official vehicles.

• NAICS Code: 524210 (Direct Property and Casualty Insurance Carriers).

• Procurement Type: Pre-Solicitation.

• Proposed Solicitation Number: 19KS7026Q0018.

• Place of Performance: U.S. Embassy Seoul, 188 Sejong-daero, Jongno-gu, Seoul, Korea.

• The full solicitation (RFQ) is planned for issuance at the end of February 2026 and will be posted on SAM.gov.

• No paper copies will be available.

• Electronic responses will be accepted, with offers to be submitted to SeoulProposals@state.gov by the response date and time specified in the future RFQ.

• The actual response date and specific quotation requirements will be detailed in the RFQ.

• All contractors must be registered in the SAM (System for Award Management) Database (https://www.sam.gov) prior to contract award, as per FAR provision 52.204-7. Prospective offerors are encouraged to register beforehand.

• This is not a Recovery and Reinvestment Act action.

• This is a pre-solicitation notice; the solicitation is not yet ready for issuance.

• Contact information for the Contracting Officer (Helen Y. No) and Purchasing Agent (Namkoong, Kang) is provided for inquiries.