Preventative and Corrective Maintenance - Trane Cooling and Heating units and Bry-Air Dehumidifier Units at DLA Distribution Albany, GA (DDAG)

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the "Schedule of Supplies-Services" and outlines the CLINs (Contract Line Item Numbers) for a potential contract, detailing pricing for different service periods.

• Base Year (September 29, 2026 - September 28, 2027):
  • Firm-Fixed-Price CLINs for Quarterly Preventive Maintenance (PM) on Bry Air ECO Dehumidifier Units (CLIN 0001) and Trane Cooling and Heating Units (CLIN 0002).
  • Time and Material CLINs for Corrective Maintenance (CM) labor on Bry Air units (CLIN 0003) and Trane units (CLIN 0004), with estimated hours.
  • Time and Material CLINs for Replacement Parts for Bry Air units (CLIN 0005) and Trane units (CLIN 0006), with estimated ceiling prices.
  • Total Base Year Ceiling Price: $18,502.00
• Option Year 1 (September 29, 2027 - September 28, 2028):
  • Structure and pricing mirror the Base Year, with a Total Option Year 1 Ceiling Price of $18,502.00.
• Option Year 2 (September 29, 2028 - September 29, 2029):
  • Structure and pricing mirror the Base Year, with a Total Option Year 2 Ceiling Price of $18,502.00.
• Total Base and Option Years: $55,506.00
• Instructions: Prices must be rounded to two decimal places. Only complete blocks in green. Vendor name and POC information are to be entered.

This sheet provides a detailed breakdown of anticipated costs for services and parts across a multi-year period. Bidders should use this to understand the cost structure, estimate their own pricing, and prepare their proposals. It specifies the types of maintenance (preventive and corrective), the equipment involved (Bry Air and Trane units), and the contract types (firm-fixed-price and time & material with ceiling prices) for each CLIN.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the operational availability of Trane cooling and heating units at DLA Distribution Albany, Georgia, through scheduled preventive maintenance (PM) and unscheduled corrective maintenance (CM).

• Provide labor, equipment, tools, materials, replacement parts, and supervision for maintenance services on Government-owned Trane cooling and heating units.

• Services include Preventive Maintenance (PM) and Corrective Maintenance (CM).

• Specific equipment includes four Trane Cooling and Heating Units (Model no. WCD240E400BB) and one Building Controls – Tracer 100.

• Base period of one year with two one-year option periods.

• Services to be performed at DLA Distribution Albany, GA.

Preventive Maintenance (PM):

• Quarterly PM required for the four Trane units (4 times per contract year).
• Tasks to be performed as identified in Attachment 2 – Maintenance Task List.
• Performed to Original Equipment Manufacturer (OEM) standards.
• Contractor to coordinate dates/times with the COR within 7 days of award.
• Documentation of PM (date, equipment, labor hours, parts, personnel) due within 5 days of completion.

**Corrective Maintenance (CM):

• Unscheduled maintenance to diagnose and restore equipment to normal operating condition.

• Performed to OEM standards.

• Contractor to inspect, advise COR of problem, and provide cost estimate.

• Repairs begin only after COR approval.

• Response required within 48 hours of verbal notification (or 24 hours if equipment is non-operational or a safety risk).

• Documentation of CM (date/time, equipment, labor hours/rates, parts, description of work, personnel) due within 5 days of completion.

• All maintenance to be performed to OEM specifications.

• Contractor personnel must have sound mechanical aptitude, understanding of machinery (mechanical/electrical), and ability to comprehend technical manuals.

• Replacement Parts: New or refurbished to "like new" condition. PM parts included in PM price; CM parts invoiced per contract terms. Lubricants and oils to be OEM recommended or equal. Contractor responsible for obtaining maintenance manuals.

• Contractor Personnel: Must wear Government-furnished badges and distinctive clothing. Must introduce themselves as contractor employees. Must understand PWS requirements. Must have specific technical aptitude and diagnostic/repair capabilities.

• Quality Assurance: COR responsible for QA functions; performance subject to COR/KO review.

• Maintenance Support Hours: Monday-Friday, 0700-1530, excluding federal holidays.

• Environmental Compliance: Comply with Federal, State, Local regulations regarding hazardous materials and waste. Provide clean-up of spills and disposal of waste products.

• Security Requirements: Submit roster of personnel to COR within 5 days of award. Personnel must comply with installation security requirements and wear identification. Prohibit use of Government keys/access cards by unauthorized persons.

• ESOH: Conform to applicable safety and occupational health standards (OSHA). Provide SOH plan upon request. Provide MSDS for chemicals. Notify COR of accidents/incidents within 1 hour. Require personnel to wear PPE.

• Government-Furnished Facilities/Support: Government provides inside workspaces and utilities (water, electricity). Contractor responsible for cleanliness and conservation. Government provides emergency medical treatment and transportation (reimbursable).

• Documentation and Records: Contractor-held documentation is property of the Government and must be turned over upon contract completion.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It lists the minimum wage and fringe benefit rates that must be paid to various occupational classifications of service employees working on federal contracts in specific geographic areas. This particular determination applies to the Georgia counties of Dougherty, Lee, Terrell, and Worth.

• Occupational Codes and Titles: A comprehensive list of job titles with corresponding codes.
• Wage Rates: The minimum hourly wage required for each occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing (though specific fringe benefit amounts are detailed separately in the document, not within the main occupational list).
• Footnotes: Specific notes apply to certain occupations, particularly those related to computer employees, air traffic controllers, and hazardous duty pay.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements.
• Vacation and Holidays: Details the minimum paid vacation and holiday entitlements for employees.

This document is crucial for bidders to understand the labor costs associated with performing a federal contract in the specified geographic area. It dictates the minimum wages and benefits that must be offered to employees, directly impacting the cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document, titled "MAINTENANCE TASK LIST," outlines the specific tasks required for the operating inspection of cooling and heating systems, including "Tracer 100" units. It details the procedures for cleaning, lubrication, inspection, adjustment, and operation.

Cooling Section Tasks:

• Recording operating logs (temperatures, pressures, voltages, amperages).
• Checking and calibrating unit safety and operating controls.
• Recording motor megohm readings.
• Inspecting and tightening starter bolts and terminals.
• Checking compressor oil levels.
• Lubricating and adjusting components as needed.
• Inspecting evaporator and condenser coils, fans, and belts.
• Changing filters as required.

Heating Section Tasks:

• Checking unit safety and operating controls.
• Tightening terminals on motors and control panels.
• Inspecting heat elements and control wiring.
• Cleaning and tightening terminal block wiring connections.
• Inspecting the "Tracer 100" control panel interior.
• Checking for loose or damaged parts.
• Recording panel transformer voltages.
• Verifying input readings on status displays.
• Checking manual override switches and physical condition of hardware.

This task list provides potential bidders with a detailed understanding of the maintenance activities expected for the specified equipment. It can inform their approach to service delivery, resource allocation, and pricing for any related maintenance or service opportunities.

Form / Attachment / Pricing Sheet

This document provides a detailed maintenance task list for two specific models of Dry-Air dehumidifiers: VFB-ECO-24G-2250 and VFB-ECO-50G-4500. It outlines the routine maintenance procedures required for these units.

For each model, the list includes 19 specific tasks, such as:

• Changing air filters and drive belts
• Greasing motor and drive bearings
• Cleaning coils, drain lines, pans, and heat compartments
• Testing refrigerant charge, head, and suction pressure
• Verifying reversing valve and defrost components functionality
• Tightening electrical connections and valve caps
• Applying protective coating to the outside unit
• Recording outdoor unit details and placing a "Yellow Card" in the unit.

This task list is crucial for bidders who will be responsible for the maintenance and servicing of these dehumidifier units. It clearly defines the scope of work and the specific maintenance activities expected, allowing bidders to accurately estimate resources, labor, and costs associated with the maintenance requirements of the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive and corrective maintenance services for Bry-Air ECO DRY Dehumidifier units located at DLA Distribution Albany, Georgia, ensuring their operational availability.

• Perform scheduled Preventive Maintenance (PM) and on-call unscheduled Corrective Maintenance (CM).

• Maintain four specific Bry-Air ECO DRY Dehumidifier units (identified by model and serial number).

• PM services include systematic inspection, detection, and correction of incipient failures, performed to Original Equipment Manufacturer (OEM) specifications.

• CM services include diagnosing malfunctions and restoring equipment to normal operating condition, also to OEM specifications.

• All maintenance must adhere to OEM specifications.

• Documentation of PM and CM tasks, including date, equipment, labor hours, parts used, and personnel, is required within 5 calendar days of completion.

• Corrective maintenance response times: within 48 hours of verbal notification, or within 24 hours if the equipment is non-operational or poses a safety risk.

• Place of Performance: DLA Distribution Albany, GA.

• Period of Performance: One (1) year base period with two (2) one-year option periods.

• PM Support Hours: Monday through Friday, 0700 to 1530, excluding federal holidays.

• Contractor personnel must wear required Government-furnished badges and appropriate PPE.

• Contractor must comply with all Federal, State, and Local regulations regarding hazardous materials and waste.

• Contractor must provide a roster of personnel with specific identifying information.

• Contractor must provide a written SOH plan upon request.

• Government will provide inside workspaces, water, and electricity. Contractor is responsible for cleanliness and conservation.

• Government will provide emergency medical treatment and transportation, with costs reimbursed by the contractor.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for preventative maintenance (PM) and corrective maintenance (CM) services for Bry-Air ECP Dry Dehumidifier units and Trane Cooling and Heating units located at DLA Distribution Albany, GA. The government intends to award one (1) hybrid Firm Fixed-Priced/Time and Materials purchase order.

• Quarterly Preventive Maintenance (PM) for Bry-Air ECO Dehumidifier Units.

• Quarterly Preventive Maintenance (PM) for Trane Cooling and Heating Units.

• Corrective Maintenance (CM) for Bry-Air ECO Dehumidifier Units (hourly labor rate).

• Corrective Maintenance (CM) for Trane Cooling and Heating Units (hourly labor rate).

• Replacement Parts for Corrective Maintenance on Bry-Air ECO Dehumidifier Units (estimated amount).

• Replacement Parts for Corrective Maintenance on Trane Cooling and Heating Units (estimated amount).

• Contract Type: Hybrid Firm Fixed-Priced/Time and Materials.

• Period of Performance:

  • Base Year: 9/29/2026 - 9/28/2027
  • Option Year 1: 9/29/2027 - 9/28/2028
  • Option Year 2: 9/29/2028 - 9/28/2029

• Place of Performance/Delivery Location: DLA DISTRIBUTION ALBANY, 814 RADFORD BLVD BLDG 1221 BAY 5, ALBANY GA 31704-1128.

• NAICS Code: 238220 (HVAC Contractors), Size Standard: $19M.

• Wage Determination: Service Contract Labor Standards Wage Determination No. 2015-4467 Revision 34.

• Offer Due Date/Local Time: 7/2/2026, 1:00PM EDT.

• Questions Due Date/Time: 6/23/2026, 2:30 PM EDT.

• Submission Method: Electronic via email to adrienne.hawkins@dla.mil. Subject: SP330026Q0160 Quote – [Quoter's Company Name].

• Evaluation: Award will be made to the responsible Offeror whose quote is conforming and most advantageous to the Government, considering price and other factors using the Lowest Technically Acceptable Price process. Award will be made on an all or none basis. Technical tradeoffs will not be made. Evaluation is based on Technical Capability, Past Performance (acceptable/unacceptable), and Price (lowest price among technically acceptable offers).

• This acquisition is being solicited as Unrestricted.

• Offerors must be registered in the System for Award Management (SAM) database.

• Invoicing and Payment will be made via Wide Area WorkFlow (WAWF).

• Controlled Unclassified Information (CUI) marking is required on quotes.